Safety programs managed on paper are difficult to track. That’s why construction companies are going digital with their safety programs to gain more visibility into safety and track compliance. With digital training or toolbox talks, employees have an easier time accessing information through mobile devices. A digital record is created for documentation purposes within a safety meeting app.
Beyond safety meetings, apps for contractors can act as a comprehensive safety management solution. With robust reporting that’s visible in real-time, organizations can address potential hazards and limit OSHA violations and fines.
This article covers some of the top reasons why construction companies and contractors are moving away from paper-based processes to modern, construction project management apps and digital operations using safety apps.
#1 Modern Operations
Safety apps like GoCanvas are designed to empower businesses of all sizes to completely digitize their operations and business processes. There are many components of a safety program that can be moved away from paper sheets, including things like incident reporting, inspections, safety data sheets, safety meetings, job safety analysis, and much more.
Safety apps for the construction industry take these paper-based processes and convert them into digital programs that are completely accessible to employees via a mobile device on a job site or on a computer.
Making this type of investment in digital technologies is good for workers and the company’s bottom line.
For businesses, investing in worker safety means lower direct and insurance costs, lower legal fees, more competitive bids, and better overall company performance. An article from Construction Executive even cited that an effective safety program “will increase business value and return between $2 and $6 for every $1 invested in injury prevention.”
And for employees, an investment in digital apps brings a modern solution for construction safety. This helps to formalize the programs, makes them accessible for everyone, and promotes best practices in the workplace. All of this can lead to greater employee satisfaction in the long run when employees see a clear investment in programs that benefit their well-being.
#2 Greater Insight into Safety Trends
Data and analytics have historically been underutilized in the construction industry. Research from FMI suggests that 96% of data in the construction industry goes unused.
With mobile apps for safety, construction firms and contractors can have a better understanding of the data that is collected across job sites, automatically rolling this information up for easy reporting.
The end result is time saved on manually manipulating data for reporting purposes and greater insights into trends. A survey of GoCanvas customers found that going digital with forms and apps for construction has saved their teams 50+ hours per week that was historically spent on manually creating reports.
When thinking about greater insights and visibility into the business, take safety meetings as an example.
By digitizing safety meetings through apps, management can get real-time visibility into who has attended required safety training and which job sites are underperforming compared to others, in terms of compliance.
Having the data rolled up instantly for analytics and the ability to drill down into specific job sites or other demographic data can be incredibly useful for spotting safety trends, so your organization can take the appropriate next steps.
#3 Ensure Compliance and Lower Risk
Safety apps are designed to help construction companies and contractors stay in compliance with OSHA and other regulations.
With digital and mobile apps for safety, GoCanvas customers have reported and 18% reduction in their risk and liability. Some of the most common risks with paper forms are data loss, errors on paper forms, and missing or lost information.
Moving from paper to mobile apps can make your OSHA compliance efforts much easier and more effective. With digital technology you can:
Enter data in real-time and that data is not only stored in the cloud but can be immediately shared with a supervisor or manager, minimizing response times
Create a variety of inspection checklists for various tasks and sites – all accessible from a smartphone or tablet
Update your mobile apps as OSHA guidelines evolve and change to reflect changes and immediately deploy the information across your organization
Your mobile safety apps will help to ensure that your business is in compliance with the latest regulations and employees won’t have to rely on paper sheets and inefficient processes.
To learn more about digital apps for safety, check out the GoCanvas website and sign up for a free trial of our no-code platform with app templates designed for the construction industry. Go digital with safety apps for incident reports, inspections, safety data sheets, safety meetings, job safety analysis, and more.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
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Construction estimate form templates are used as a way to approximate the cost of a project. Estimate templates are used in different ways and what’s included in the estimate will depend on the type of project. For example, general contractors and subcontractors have specific estimate templates they use for residential or commercial projects and construction firms have specific templates used in commercial and building projects. Estimates are also used in the bid process for selecting who is awarded the project business.
At a very high level, estimates are created by construction companies to deliver to the client so that all parties can sign and agree to what the approximate cost could be.
Typically an invoice, bill, or quote would be used when giving the actual cost, whereas an estimate just accounts for what the expected cost would be given the scope of work. Of course, the estimate can not account for all of the hidden costs that arise – so the actual cost of the project is different from the estimate.
Getting an accurate estimate is critical for construction companies to set reasonable expectations and gain the confidence of the owner or customer. That’s why many companies are starting to leverage digital technologies to streamline the process for estimates.
Software platforms can provide digital forms that simplify the estimate process for everyone involved and provide free templates that can be used to get started. Continue reading to learn more about digital templates for estimates and how construction firms and contractors can benefit from modernizing their operations.
How do you write a construction estimate?
Estimates are used by construction companies and contractors for various purposes and at different stages of projects. While there are many types of estimates that exist, most estimates will include some basic information about the project.
Here are some of the common form fields that you might use on a construction estimate form template:
Basic project information. Examples include things like company name, client name and information, type of project, estimate number, and more.
Scope of work. Description of the work to be performed and setting expectations on what is included within the scope of work.
Cost estimates. Detailed line items for material costs, expected labor costs, additional fees or permits, and any other relevant details related to the expected project costs.
Summarized cost. Total of materials, labor, and additional costs as a summarized view including taxes and the total project cost. Be sure to also factor in profit and overhead costs in your calculations.
Signatures. Estimates are designed to be signed by both the company representative and the client involved, so signatures are required to ensure an agreement has been reached on the estimate for the project.
Templates should provide a basic framework for what to include in the estimate, but ultimately they should be customizable to suit your specific project needs. Starting from a template can be useful to bring in standard calculations, but you will likely need to customize the template to fit your needs.
Why You Should Avoid Excel, Word, and Google Sheets for Free Estimate Templates
There are many options for free construction estimate form templates available for Excel, Word, or Google Sheets. Although these options are free to use, there are many hidden costs and risks involved when using spreadsheets or word documents. Here are some things to consider:
Risk #1: Human Error
When working with any of the free tools like excel spreadsheets, Google Sheets, or Word documents, there is a very real risk of human error. Research actually shows that almost 90% of all spreadsheets contain errors.
Using these free tools for construction or contractor estimates can lead to errors unknowingly ending up in the spreadsheet. For example, you may accidentally mistype the formula for calculating labor cost and not notice that the final calculation is wrong.
With a spreadsheet or document, there’s really no way to ensure that human error doesn’t happen and they can often be hard to find.
The hidden cost: When we’re talking about an estimate given to a client for work to be performed, there is no room for error. This can lead to an inaccurate estimate that takes away from your profit or cause frustration from the client that the initial estimate was inaccurate and now over budget.
Risk #2: Lost Work
The second common risk involved with excel spreadsheets, Google Sheets, or Word documents is the risk of lost work. This happens many times by accident when a computer crashes and the document isn’t saved, or similar cases where the data gets lost or deleted by mistake.
The hidden cost: Your business can’t afford to lose important documents. In case of an audit or dispute, you need the information to be readily available. Additionally, re-work is often needed when work is lost by accident, creating additional time spent by staff to re-create the lost paperwork.
Risk #3: Version Control Issues
One of the biggest challenges with using free tools like Excel or Word documents is the potential for version control issues. If you have multiple versions of the same document being used, it can be difficult to keep track of the latest version.
This becomes more of an issue when you have multiple people or subcontractors that need to collaborate on the same document. It becomes difficult to manage the different versions of each Excel file and make changes to the documents over time.
The hidden cost: Your business can’t afford to lose productivity when it comes to managing estimates and other forms of paperwork. While it may seem like a simple solution to use free tools like Excel and Word, they can also drain staff time by creating additional busy work to manage the documents and issues with multiple versions.
Apps and Forms for Construction Estimates
With all the risks and hidden costs associated with some of the free tools available for construction estimates, many companies are moving their operations to using construction apps and forms that are designed specifically for construction and contractor estimates.
These types of platforms provide estimate templates for construction firms and contractors to use. Instead of using a paper form or a word document to generate a PDF, companies are turning these into digital construction forms that can be completed from a computer, mobile device, or tablet.
Digitizing construction estimates can bring a number of benefits to an organization, including:
Secure Cloud Platform for Estimates. Using software and mobile forms for estimates can help contractors and construction firms create a secure and centralized platform for managing digital forms. Leverage templates and store estimates in the cloud so that your team can review and update them anytime, anywhere. This helps to limit risk, create accurate estimates, and streamline the process for everyone involved.
Automatic Calculations. You can automatically calculate materials and labor costs using software and forms for estimates. Contractor and construction estimates can be quite complex in terms of the different calculations involved. Pre-build the calculations and ensure that they are always accurate so that all you need to do is input fields and have the calculations performed by a computer program.
Digital Signatures. With digital signatures available for estimates, simplify the process for the client by giving them a digital PDF and digital signature field to complete from anywhere. Streamline the process even further by sending them a copy automatically via email to retain for their records.
Image Capture. For contractors, it can be helpful to provide an image as part of the estimate process. Software and mobile forms allow contractors to capture images and attach them to the estimate, clarifying the work to be performed and providing an additional level of detail within the estimate.
Reference Data. Auto-populate data like material costs and labor to reduce manual input time and eliminate errors. This data can be dynamically pulled from any database, ensuring that you have the most up-to-date information for estimating. Should costs change in the future due to inflation, this information can be pulled in automatically so estimates account for current prices and jobs are estimated accurately.
Modernizing your processes for estimates can simplify the process for staff and clients. This helps to ensure that estimates are accurate and profits are maximized by avoiding the common pitfalls that happen with free tools like Excel, Word Documents, or paper sheets. The next section covers free templates you can use to get started with GoCanvas for estimates.
GoCanvas is a mobile platform that makes it simple for businesses to automate how work is done, replacing outdated processes and expensive paperwork. The GoCanvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others, and gain real-time insight into their business. Construction firms and contractors rely on GoCanvas to streamline their processes for estimates, work orders, inspections, and much more.
Free Templates for Construction Estimates
GoCanvas has many types of estimate templates for contractors and construction firms. Simply choose from one of the templates listed below or check out our application store for a full list of customizable templates you can use to get started for free.
Basic Estimate Template
The basic estimate template provided by GoCanvas allows you to create a professional-looking estimate that includes labor, material, and equipment costs. No job is too big or too small. Provide transparent estimates that allow the customer to see the full breakdown of costs, including: hours of work and cost per hour; number of materials units and cost per unit; fixed costs; tax rates; and more.
Subcontractor Estimate Template
Subcontractor Estimate template allows project managers, general contractors, and subcontractors to complete a paperless construction subcontractor estimate for subcontracted services, labor, and construction subcontractor work, using a smartphone or tablet to complete a competitive bid and construction proposal. The app also allows construction subcontractors to act as a material supplier and include construction industry materials in the construction proposal.
Handyman Bid
Start with this simple handyman job bid template, including job specifications and estimated costs, and email the estimate to the customer before leaving the site. Include all the required legalese to protect you and your company and collect everything you need right from your smartphone.
General Building Contractors Estimate Template
The General Building Contractors Estimate is a template that allows general contractors to produce estimates for construction projects right then and there on the job site. Enter specifications such as customer details, materials needed, labor hours, unit rates, and material costs, and the app will provide the total work estimate calculations for you.
Roofing Contractors Estimate Sheet
Designed for any contractor or business that provides roof repair, this roofing contractors template makes it easy to estimate the cost of the service, which may include materials and labor costs, warranty information, and square footage of the area to be repaired. It’s easy to customize the Roofing Contractors Estimate templates to include the type of roof being serviced, which could be a flat roof, asphalt roof, shingle roof, or one made of slate or wood shake. You can also create fields that will affect the price, such as roof slope and pitch, or the extent of leak damage. Once all the information is entered, this app uses a calculator to provide a free estimate quote in a PDF format. This roof cost estimate may be emailed directly to the customer, who may use it in an insurance claim.
Painting Estimate Template
Painting companies can customize the estimate template form to include the square footage of the areas to be painted, a list of services to be performed by the painting contractors, estimated gallons of paint to be used, specialty materials needed, labor, and other details for the customer. The business can also add more specific details about the job as needed, including paint colors to be used and the number of coats to be applied.
Remodeling Subcontractor Estimate Template
The Remodeling Subcontractor Estimate template allows project managers, general contractors and subcontractors to complete a paperless remodeling subcontractor estimate for subcontracted services, labor and remodeling subcontractor work, using a smartphone or tablet to complete a competitive bid and construction proposal.
Electrical Contractors Estimate Template
The Electrical Contractors Estimate template makes it easy to provide free estimates for electrical work while in the field. Use this form to process the client’s contact information, details about the materials required, labor rates, final costs, and additional information. This reporting app automatically calculates job costs for you, making it easy to determine the final estimate, get customer approval and begin work. Save time on each electrical services estimate, get to work faster and complete more jobs over time with this handy app for residential contractors, licensed electricians and electrical contracting companies.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
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How AG Water Chemical Fostered Growth with GoCanvas
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The Case for GoCanvas
Ag Water Chemical has been in the agricultural water treatment business since 1999. Based out of Fresno, California, they specialize in water quality and servicing the many issues that can impact irrigation systems, making sure that farms can provide proper hydration to their crops.
Prior to GoCanvas, Ag Water Chemical was using paper forms for sales orders. On a daily basis, sales reps would complete multiple handwritten sales orders with customers, faxing every form to the home office before a certain time, so their Dispatch Manager could plan schedules and send out job details to technicians.
Because sales reps in the field were struggling to balance finding new customers and submitting sales orders in a timely manner, Ag Water Chemical was looking for a way to digitize their forms and remove roadblocks.
Implementation
Doing research into multiple options, Ag Water Chemical landed on GoCanvas because it was completely customizable to their business. They moved their sales orders to a single digital form that can be sent out and completed by their sales reps at multiple locations. This form has been updated by Ag Water Chemical across 50 different versions, regularly tweaking and molding the form to suit their processes.
‘It’s been fantastic for us,’ says Raj Dhillon from Accounting/Grower Relations. ‘We use the auto-email feature for our Dispatch Manager, so he doesn’t have to be at the home office to view PDFs and plan deliveries for the next day. He can do all his work remotely to make sure the necessary chemicals are delivered up and down the state of California.’
The Results from Going Digital
GoCanvas has taken off for Ag Water Chemical. Implementing GoCanvas in 2017, Ag Water Chemical estimates they have saved roughly $150,000 across three years.
Since digitizing their sales orders, they have added transport paperwork, bills of lading, and field reports. Previously sent via mobile text, Ag Water Chemical is proud to send professional PDFs of their field reports directly to customers, so they can clearly see the value of the service.
Ag Water Chemical has also used GoCanvas to seamlessly upload their sales order data to Google Sheets, providing management with automatically updated daily sales totals. They can analyze and organize these values by daily sales per representative, sending out emails to recognize great employee achievements and goals.
As Raj says,”GoCanvas has been the perfect tool to help foster AG Water Chemical’s growth over the last few years. We are excited to see where we will be with the platform in the future!”
Ready to Rethink How You Work?
GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.
A certificate of completion is used in roof installations once a job has been completed. The certificate is an agreement between the contractor and the client that the work has been successfully completed. It creates a record that the client is completely satisfied with the roofing work done.
Using a certificate of completion is a best practice for roofing contracting businesses. It ensures that there is a documented agreement and the certificate is signed by both parties involved. In case a dispute arises, there is a clear record that the roofing work was completed and met the quality standards agreed to by the client.
Clients and homeowners also benefit from having a certificate of completion. This document can be submitted to insurance companies when processing claims and used in real estate transactions to certify work that has been performed on a property.
Benefits of Using Digital Apps for Roofing
With a distributed workforce in the field and on job sites, it has become increasingly popular for contractors to use roofing apps for the certificate of completion. Paper forms can also be used to document a certificate of completion, however paper forms are not the most reliable for businesses. Some of the common pitfalls with paper forms include:
Incomplete or illegible data
Lost or misplaced documents
Inefficient workflows that require manual work
Instead of using paper forms, digital certificates of completion can be created using mobile apps and forms that streamline the process for everyone involved. While paper forms are prone to issues, digital certificates can be backed up in the cloud to ensure that they are always accessible for roofing contractors and their clients.
Key features of a digital certificate of completion for roofing
Mobile forms and apps are making it easier for roofing businesses to manage their processes for certificates of completion. Here are some of the top features of mobile forms and apps that help to make the process as easy as possible:
Mobile forms. With workers that are located across job sites and different geographic locations, mobile forms and apps ensure that workers can submit data from the convenience of their mobile phones.
Standard data. Templates can be created to ensure that data collected from the field is consistent, accurate, and complete. Required form fields ensure that data isn’t missing or left off by mistake.
Digital experience. Streamline the process and modernize how data is collected by using simple forms that make it easy to collect digital signatures, generate PDF reports, and automatically send the documents to anyone else that needs them.
Integrated ecosystem. Mobile apps are also designed to help contractors with many operational tasks, including work orders, inspections, contracts, and much more. Integrate mobile technology with the other cloud services your business uses today to create a modern and connected digital experience.
GoCanvas for Roofing Certificates of Completion and Mobile Forms
GoCanvas provides an app for contractors to document the successful completion of roofing for a building. This mobile form can be used as a template with many of the fields needed for documenting work completed in roofing repairs. One of the advantages of using the GoCanvas platform is that all of our templates are easy to customize to fit the exact needs of any roofing business. Using our no-code platform, anyone can customize the mobile forms and apps without needing advanced technical knowledge or help from an IT resource. Simply drag and drop to customize our roofing apps to suit your business needs. Organizations have found that going digital instead of paper forms has saved their staff time, created a better customer experience, and created a competitive advantage for the business.
Here’s what you can expect to find with the GoCanvas app:
Roofing installation and repair app capture all the most important details of completed roof replacements, general roof repair jobs, and installation of roofing solutions.
Simply enter the details of the residential and commercial roofing company job into the roofing completion form app, including roofing materials used, roof inspections, and more. Use the electronic signature capture feature to get customer approval.
Once the roofing installation and repair template has been completed, the commercial roofing app automatically saves the data in an electronic format for your records.
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It’s impossible to stress how important workplace safety is for a successful business. Proper safety protocols and procedures not only protect your valuable team and assets but prevent costly disruptions to efficiency and production. Even the safest workplaces have incidents and accidents, though. Routine reporting of any accidents to analyze risk and safety procedures is an essential step in tackling issues and refining policies to provide a safer workplace.
Though “near miss” incidents –incidents where no one harm was done but potentially could’ve been– reveal the same vulnerabilities in safety procedure, they are often neglected in reporting. Below, we’ll discuss the advantages of diligently reporting near misses, and the advantages an organization can gain by taking all incidents seriously while developing its safety ecosystem.
What is a near miss report?
OSHA defines a near miss incident as a close call in which a worker might have been hurt if the circumstances had been slightly different. Beyond the scope of the OSHA definition, many organizations also include potential harm to valuable equipment or infrastructure as near miss incidents. Near miss reports should be filed with the same diligence as every other incident, as they still shed light on vulnerabilities in safety protocols.
Near miss incidents are often reported through the same means for normalincident reports. An organization should account for these reports and be able to accept both while still being able to differentiate between the two. If your company is using a comprehensivesafety management solution, users are able to quickly and anonymously submit reports of either near miss, or typical incidents from a mobile app.
Near miss reports should be taken seriously, and they should be treated with the same importance as harmful incident reports. Near miss incidents not only can shake up workers’ morale when they see vulnerabilities in safety protocols first-hand, but they can shed valuable light on problems allowing them to be rectified before serious harm occurs. Organizations that have a healthy reporting system for near miss reports will not only suffer less costly incidents but increase morale by proving to workers that safety is important if proper attention is applied to reports.
The advantages of near miss reporting
Organizations can’t afford to neglect near miss reporting. Near misses can easily be early warning signs of problems to come and represent vulnerabilities in safety that can’t be overlooked. Incorporating reporting for near miss incidents into safety and operations planning can have many advantages that can be leveraged by organizations to increase safety and efficiency overall.
Identify and control risks before incidents happen
Near miss reporting can be important warnings of more serious issues. Paying the same attention to investigating near miss incidents as you would a serious injury can yield valuable insights into safety issues without the monetary cost of serious injury or incident.
OSHA outlines the importance of root cause analysis during incident investigation in a 2016 fact sheet, saying “By conducting a root cause analysis and addressing root causes, an employer may be able to substantially or completely prevent the same or similar incident from recurring. Conducting the same root cause analysis on near miss incidents informs your safety policy, potentially preventing harmful incidents before they occur.
Near miss reporting is often described as a free lesson because it enables companies to proactively resolve hazards before a tragic or costly incident occurs. When a worker discovers a potentially dangerous situation, completing a near miss report means the risk can be resolved before it causes harm to their teammates.
Create a culture of safety
When your crew knows that their safety is a priority within your business, morale inevitably goes up. Providing your workers with the resources and training to identify and report near misses helps them know that their well-being is an important aspect of daily operations. This encourages them to be more safety-minded in all their duties and can increase compliance and reporting across your entire organization. Safety culture develops from example. As your employees see that safety is an organizationally fundamental value for your company, it will become a culturally important value to them.
It is vitally important to train your crew on what defines a near miss, why it is important to report such hazards, and to lay out a clear reporting process. Many organizations streamline the reporting process withsafety management software that includes established checklists and forms for near miss reports. Using a digital solution gives workers the opportunity for anonymous reporting and improves efficiency and mistakes by limiting paperwork.
If cultivating a culture of safety within your organization starts with training and example, it ends with trust. The goal of near miss reports is to keep your workers safe and get them looking out for possible risks. Positive safety culture comes when your team trusts that you are looking out for their best interest, but if your investigations are focused on blame rather than root cause analysis and risk mitigation, your safety culture can quickly begin to feel like a witch hunt to your employees. This discourages their participation in safety reporting and procedures and disengages them as a whole from safety culture.
As near miss incidents have no damage or accident, they are an excellent opportunity to show your team that reporting is about focusing on their safety in the future, not about assigning blame and punishing mistakes. This promotes a culture where employees feel comfortable reporting incidents and safety shortcomings, which promotes a safer and more efficient business.
Inform protocols and training
Safety managers can use data from near miss reporting to improve training programs, develop safer work processes, educate personnel atdaily safety meetings, and fix any faulty equipment that could lead to an accident. Prevention is the core of safety, and proactive safety programs can be developed from compiling near miss data, giving employers the opportunity to resolve systemic risks and provide their crew with the latest safety measures on a daily basis.
Workplace safety is impossible without sufficient training to inform workers of possible risks and how to safely manage tasks. Near miss reporting gives important data about possible incidents and accidents, allowing the development of more comprehensive training to prevent issues in the future.
Without adequate near miss reporting, systemic safety issues don’t become obvious until costly accidents already occur. Near miss reports give an organization the opportunity to address close calls as warning signs to refine their procedures going forward.
Communication, transparency, and compliance
Maintaining, investigating, and acting on reports for near miss incidents can ensure compliance with various human resources and safety regulations. While regulatory requirements will vary greatly depending on location, more transparency and a documented history of an effort to improve safety will always be of benefit to compliance.
More data potentially could shield you from liabilities in the future. History of acting to rectify safety issues revealed by near miss incidents can be a strong refutation of future negligence suits or fines. Transparency is important in communication with investors as well and proving that you have a track record of promoting safety as an organization is promising for them to see.
Safe workers for a successful business
Safe workers are much more likely to be happy workers in the long run. If no action was taken on a near miss incident, workers will be more worried and timid, and may actually find temporary solutions to the problem that are even less safe. If near miss incidents aren’t taken seriously or even accepted at all, it can make workers feel like their employer does not care about their safety. This can destroy morale and make productivity and profitability suffer. Worst, it puts the people who make your organization run at risk. Employers have a responsibility to protect their employees. Employees are happier, more engaged, and more productive when they see this duty being met.
A comprehensive safety management program
A safety management program that neglects near miss reports is missing one of its biggest assets to develop sustainable solutions. Such a system will never reach its potential in preventative safety. Near miss incident reporting is absolutely required to see problems before they arise to better craft safety procedures that avoid those issues in the future.
Near miss incident reports can also serve to engage employees in safety programs. This personnel is your first line of defense against risks, and they should know it. Communicating to your team that they can help manage risk with reporting of near miss incidents along with showing them that the organization will act to improve safety based on those reports will help build a culture of safety that can vastly improve the effectiveness of a safety management program.
Streamlining a safety management program to accommodate near miss reporting can be easily accomplished withsafety management software. These solutions offer standardization of documentation and convenient reporting for all types of incidents. The increased accessibility of remote access and mobile compatibility not only make personnel more likely to document incidents but also make it more efficient to process and compile data from reports.
GoCanvas offers comprehensive security management software solutions that can give you the tools you need to increase safety and efficiency. Incident reports can be entered remotely and fielded immediately, cutting out any time-consuming red tape, so you can react to risks more quickly, more efficiently, and more effectively. Clickhere to see how safety management software can help you today.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
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Change order forms are used in the construction industry when changes to the contract are required. Change orders happen when a client or contractor decides that changes are needed to the initial agreement. This could be to add time and material costs or other similar changes to the overall scope of work.
Change orders happen on almost every construction project to account for additional work that is needed along the way. This article summarizes the purpose of construction change order forms and provides several free templates that can be used by contractors for different types of change orders in construction.
What are the causes of a change order?
Companies do their best to avoid change orders, but there are many circumstances in which change orders become necessary in a construction project. Some common reasons include:
Ambiguities in the original contract or design drawings
Unforeseen circumstances that could not have been known
Challenges with materials or supply chain issues
Poor project management
Regardless of the reason to initiate a change order, it’s important that all parties involved have clear documentation included in the construction change order form.
What to include in a construction change order form
The construction change order form will be different depending on the company and project needs. Here are some of the basic types of information included in many scenarios:
Project-specific details. All of the basic information needed to know about the project.
Changes to be made. Detailed changes to the scope of work and any justification for the changes to be made.
Updated timeline and pricing. Change orders usually cause changes to the initial pricing and timeline, so clearly documenting expectations is needed in the change order.
Line for signatures. Most change orders will require signatures as proof that both parties agreed to the updated agreements.
While most of this can be captured using paper forms, there are some clear benefits to managing the process with digital forms and apps for change orders.
Key Benefits of Using Digital Forms Rather than Paper
Changes to the scope of work can cause delays and overruns on budget, so it’s important to have clear documentation for record-keeping. Should litigation arise, it’s important to have these documents available.
Instead of using paper forms or one-off Word documents or PDF documents, companies are starting to leverage mobile app platforms to provide secure, digital forms for change orders. This benefits construction firms and clients in a number of ways:
Increased efficiency. Instead of employees traveling between the office and job location to submit paperwork, all of this can be managed digitally. With construction change order forms managed through a mobile device or tablet, changes can be made from anywhere and digital signatures can all be collected through one platform.
Increased visibility in the field. Digital construction change order forms allow you to instantly transfer in-progress change orders from one person to another to review, approve, or reject then sync to the cloud for easy access. PDF copies and reports can be generated in real-time and shared with the appropriate parties via email or notification.
Avoid expensive storage volume, costs, and searchability. Store all of your completed change orders in the cloud for easy access from anywhere, anytime.
Avoid damaged or lost paperwork. Electronic submissions eliminate the risk of damaged and lost paperwork. Access your data anytime from anywhere from a mobile device. Solutions for digital forms can prevent data loss and avoid version control issues that create confusion.
Getting Started with Construction Change Order Forms on GoCanvas
GoCanvas is a mobile platform that makes it simple for businesses to automate how work is done, replacing outdated processes and expensive paperwork. The GoCanvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others, and gain real-time insight into their business. Construction firms and contractors rely on GoCanvas to increase productivity, streamline business operations, and create a competitive advantage.
Below you will find some of our most popular templates that can be used for digital change order forms for construction firms and contractors. You can get started for free using our templates and customize them to fit you specific business requirements.
Construction Change Order Form Templates and Examples
Construction Change Order Form
Change orders happen on almost every construction project to account for additional work that is needed along the way. Whether you have small changes to the construction project’s estimated costs or need to scope out the overhead costs for more substantial work, this construction change order form template can quickly generate the form for you.
Subcontractor Change Order Form
The subcontractor change order form is similar to the basic change order that tracks the running changes to the project. However, this template is designed to be used solely between a contractor and subcontractor. This template can be used when there is a change to a subcontract purchase order that would require a change to the scope of work and updated documents.
Time & Materials Change Order Form
When extra work is needed on a construction project, the general contractor or construction manager can create a change order form using this time and materials change order form. Change orders are often done on a time and materials (T&M) basis, even if the original contract is fixed-fee. It’s faster and easier than calculating all the materials and their cost, estimating the labor, then adding overhead and profit.
Change Order Log
As a general contractor in construction management, this construction change order log will help you save time, work, and money on every owner-contractor agreement. When everyone has access to the same construction documents, you can avoid breach of contract terms, contract disputes, and construction disputes so you can keep the project on schedule.
Electrical Contractors Change Order
The electrical contractors change order is designed to prevent work delays on electrical projects. Efficiently process change requests from your smartphone or tablet. Perfect for use by project managers or general contractors who need to manage change orders for their electrical sub-contractors.
Looking for additional templates?
GoCanvas has hundreds of pre-built forms with a variety of features to fit all of your business needs. Discover more construction change order forms that are available in our Application Store.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
The Ultimate Guide to Quality Control Inspections
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Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…
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Land surveyors are tasked on job sites with making precise measurements to determine the physical property boundaries. They provide all of the relevant data needed to understand the shape and contour of the Earth’s surface for engineering, mapmaking, and construction projects, according to the Department of Labor.
Is there an app for land surveying?
While much of a land surveyor’s work is recorded using specific instruments designed for the job, there are also mobile apps that can be used for land surveying. These apps are designed to help with collecting and consolidating information in the field during the land survey and used for reporting purposes. Mobile apps available on iPhone, Android, and other mobile devices in the field can be used to capture data and automatically generate the report to save time for land surveyors.
Top Benefits of Using Land Survey Apps
Using a mobile app for land surveys is designed to eliminate the use of paper sheets for recording information in the field. Instead of paper sheets, data is recording into a mobile app specifically for the land survey process and stored securely in the cloud. Digitizing information is beneficial for businesses in several ways:
Ensure Accuracy.Using a mobile app for land surveys ensures that the data collected on site is recorded in real-time, for the most accurate recollection of details on site.
Create Standardization. Companies also benefit from having standadized templates and required fields on mobile forms help to ensure that all of the required information is collected properly.
Increase Efficiency. Instead of spending hours manually creating a report after the site survey, mobile apps are designed to automatically generate a formatted report to save time and effort for employees.
Scale Operations. For complex organizations with large field operations, software and mobile apps can help scale processes and ensure consistency across different sites and teams.
Avoid Risk. While paper sheets can be misplaced or destroyed by mistake, digital records that are automatically backed up in the cloud will ensure that documentation is always available when it’s needed.
What to look for in a land survey app
There are several key things to look for when implementing mobile forms and apps used by land surveyors.
Field data capture and report generation
At a very basic level, land survey apps will be designed for field data capture and report generation. This allows the land surveyor to capture information in the field and record it on the mobile device, so that a PDF report can be generated when all of the data is collected. Once a report has been generated, mobile apps can be designed to send a report via email to the appropriate parties.
Customizable templates
Most mobile app providers will give companies the ability to start from a template for a land survey and other similar jobs on site. Templates are often used as a starting point and companies will customize the templates based on the specific type of survey.
For example, a mine surveyor would have a different template than a construction site surveyor, with different fields being captured based on the specific use case.
No-code or low-code platforms
When selecting a mobile app for land surveying, ease-of-use for non-technical users is an important feature to look for. No-code or low-code platforms allow you to deploy apps for field workers, without any help from IT or advanced technical knowledge. This allows any business type to implement the technology and use a drag-and-drop editor for mobile app development.
Key Features of a Land Survey App
When comparing apps for land surveys, there are a number of features that would be useful for capturing data in the field. This includes things like:
Signature Capture. Allows individuals to sign off and officially sign documents directly from the field and sent to any other required parties.
Image Capture. Using native functionality of mobile devices allows users to collect images to be included in the land survey.
Offline Capabilities. With remote job sites that do not have access to internet, mobile apps can allow you to digitally collect data and then have it be saved offline and synced to the cloud when an internet connection is available again.
Reference Data. Integrate other data sources into the mobile app to streamline the forms with any relevant information that can be pre-populated to simplify data collection.
Dispatch. Manage the process online to schedule and dispatch the right worker to perform the land survey.
GPS Monitoring. Leverage GPS functionality of a mobile device to have a digital record of the physical location of the job site where work was performed.
Integrations and APIs. Sync any information seamlessly between the apps in the field and other cloud-based platforms your business uses.
Free Land Survey App for iPhone and Android Mobile Devices
Get started for free with GoCanvas using our land survey app available on iPhone and Android mobile devices. This template can be used for many different types of land surveys and gives businesses the flexibility to customize the app to fit their specific need. Construction firms and land surveyors find that by using GoCanvas for field data collection and reporting, they’re able to save time and money by digitizing these processes in a mobile app platform.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
The Ultimate Guide to Quality Control Inspections
Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…
Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…
See how VIP Lighting optimized efficiency with GoCanvas
VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…
How JFN Integrated Solutions Took Their Business Paperless
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Overview
JFN Integrated Solutions, headquartered in Preston, is a family-owned company that was established in 2016. They specialize in the design, installation, and maintenance of Fire, Life Safety, Security and Communication systems across the UK. JFN prides themselves on their ability to meet specific requirements and providing a high standard of customer service.
The company was at its beginning stages when Chris Keeny, one of the directors at JFN, came across GoCanvas. He knew from the very beginning that JFN didn’t want to use paper in their process, however, they had “many and lots” of forms that were going to need to be filled out. When asked why he was looking into a solution like GoCanvas, he responded, “to ensure no paper was being used, we were looking for an innovative online solution.”
Creating Their Data Collection Process with a Digital Solution
JFN came to GoCanvas knowing they wanted to avoid paperwork altogether and start their business processes off with a digital solution. They already had multiple forms they needed to automate including job dockets, compliance certificates, and specialist bespoke reports.
Since they were beginning this process without a paper form proof of concept, they needed to build out these forms from scratch. They were able to use the easy drag-and-drop GoCanvas App Builder to create their ideal forms. With just a few mouse clicks, they could test and move fields around to ensure the data being collected was organized in the most efficient way.
JFN has always been tech-savvy by using other CRM systems that are critical for business continuity and standardization. So when it came to the data collection process, it only made sense to digitize it. “We do most of our reporting on GoCanvas because it’s so easy to use, an absolute dream to write special reports,” said Chris. He also mentioned that features, such as photo capture, submission downloads, and the ability to distribute data easily, have been much more robust than anything he saw from other solutions.
The Benefits of GoCanvas
Since JFN started their company journey digitizing their key forms and processes with GoCanvas and never even used paperwork, they immediately were able to reap the rewards from collecting data digitally. Chris mentioned, “our biggest benefit is the service we give to a vast amount of customers who want reports within a short time frame.”
GoCanvas gave JFN the ability to not only communicate with their staff quicker, but to also expedite communication with their customers. This has enabled JFN to build customer loyalty and retention, beyond what they would have seen by using slow paperwork. Today JFN uses GoCanvas for over 20 forms, and they have had over 6,500 submissions within their account. They hope to one day be able to integrate GoCanvas with their CRM systems in the future to better automate their full data collection process from start to end.
GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.
A timesheet is a data table that allows you to report the time worked on a job. Instead of using a simple punch card to clock in and clock out, companies will use timesheets for tracking time and related information about the job. Paper or excel spreadsheets are simple methods for time tracking, but many companies prefer to instead use digital technology like mobile apps and software for timesheets.
Much of what’s included on a timesheet is up to the company’s unique needs, so the ability for customization is important when choosing a tool. For example, some organizations may need their employees to fill out timesheets at a determined frequency — like a monthly timesheet, a bi-weekly or weekly timesheet, or a daily timesheet. Companies may also need more detail than a simple time-in/time-out line, so the digital timesheet can be customized to include more detailed information about the particular job site or client information.
Pros and Cons of Different Types of Timesheets
There are definitely some pros and cons when it comes to choosing a tool for timesheets.
Paper timesheets and excel files are basic tools that are simple and not very expensive upfront. The downside with these options is that there tend to be costs in the long-term due to inaccuracies with work hours and inefficiencies for processing the data.
Inaccuracies can happen when an excel file or document is modified or changed by mistake, due to a human error. It’s possible that employees can delete or corrupt data that creates additional work later on trying to reconcile these issues. For processing the information, paper sheets or excel sheets can create additional work that is often manual and time-consuming. For example, an accounting team may be required to spend additional work processing payroll because the data lives in a spreadsheet on someone’s computer or on a paper sheet that needs to be digitized manually.
To avoid these issues, companies have found that mobile apps and software for timesheets are a better alternative. Timesheet software and apps allow employees to fill in their time and any additional information into a digital form.
Digital timesheets are very useful when employees need to use a timesheet in the field. Simply using a mobile application on a phone, employees can digitize the information and set the company up for success. While there may be a small cost involved with mobile apps and software, companies have found that the efficiency, accuracy, and insights gained are able to offset any of the upfront investment. No matter the size of your organization, there are many great reasons to move your business over from paper or excel sheets, into a more reliable business application that is specifically designed to improve the timesheet processes for your operations.
Why are timesheets necessary?
Timesheets are necessary because they create a record of the time that team members or employees spent working.
Companies can also use timesheets for more advanced purposes. For example, project managers may want to use timesheets to understand if projects are progressing on time and budget. Another example is lawyers or professional services teams that need to record their billable hours and detailed information about services rendered to the client. Timesheets are necessary for keeping an accurate record of this information, both for invoicing purposes and documentation.
Many companies also find that timesheets give them greater insight into the work being performed. By understanding how employees, freelancers, and contractors use their time, companies can execute business processes and personnel changes to improve efficiency and revenue. Having this information stored digitally helps to enable companies to easily report on the information that is collected.
Should exempt employees fill out timesheets?
A question that comes up regularly is whether or not exempt employees who are salaried need to fill out timesheets.
For employees who do not get paid on an hourly basis, timesheets can still be valuable tools. A daily timesheet can help these types of employees understand how they are using their time and help determine an effective hourly rate. Knowing the effort required to perform work can help determine fair salaries, award additional time off, and determine appropriate pricing for any services those employees provide.
Another benefit to exempt, salaried employees filling out timesheets is for human resources and record-keeping purposes. A timesheet creates a valuable record for noting when a worker is present and when they are using PTO or sick leave.
How do timesheet apps improve time tracking?
Timesheet software and timesheet mobile apps can help organizations of all sizes and with multiple employees or worker types. Here are some of the key benefits of these technologies:
Real-time tracking: An advanced feature with apps is that they can utilize GPS data, worker activity, and more to automatically maintain a record of time.
Field data-collection: Timesheet apps are available on iOS or Android devices, so employees can submit information in the field with ease.
Consistent and trusted information: Apps are designed to standardize how the data is collected, helping to avoid human error and mistakes that are common with paper sheets or excel.
Streamlined business processes: Staff members save valuable time when the information is digitized and the data can be used to automate other related tasks or workflows. For example, apps can be integrated with payroll software or HR software to streamline how your teams work.
Timesheet apps and software are simple but very effective for tracking time and any related information to the job. Paper forms and spreadsheets may be a simple option to start, but ultimately these tools will lead to data issues later on that are not ideal for your business. Consider switching to a mobile app for time tracking to eliminate these issues and to gain the operational efficiencies that help your business work smarter.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
Gown Your Business with GoCanvas Partner Program
Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.
Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.
Health screening is an essential undertaking for many businesses and workplaces to promote public health. The COVID-19 pandemic has raised the importance of health screening and it has become a necessary component for many companies and organizations to continue their operations today.
Some of the actions that fall into this category are the daily screening of employees, health checks of visitors, health questionnaires, and regular logging of visitors for contract tracing purposes.
Many businesses are turning to health screening apps like GoCanvas to keep their customers and employees safe with digital tools that are designed to protect everyone’s best interests. Continue reading this article to learn how these apps work and additional resources to get you started.
How health screening apps improve businesses and work environments
Health screening apps are powerful tools that can help to promote the health and wellness of the general public, including your employees and customers. These tools are designed to support new processes and procedures that are needed for your business to stay open and to ensure that you stay in compliance with regulations and maintain safety protocols for everyone.
GoCanvas health screening tools are deployed as mobile apps, where people can work on iPhones, Androids, or desktop applications to submit the required information. Mobile technologies today are widely adopted by the general public, making them easy to adopt and providing a secure platform that is HIPPA compliant. The result is a comprehensive screening solution that gives you the tools you need to protect your business and promote safety.
What are the different kinds of health screening apps?
There are many types of health screening apps available, some that target a specific virus like COVID-19 and others that are more generalized. Typically you will see that health screening apps include things like questionnaires, checklists, logs, risk assessment, screening forms, self-assessments, and other forms used as screening solutions.
Primarily, health screening apps are used by corporate offices or businesses. They’re also being used by government agencies, schools, restaurants, and other similar types of commercial environments. Since GoCanvas’ platform is HIPAA compliant, these apps are also viable options for healthcare providers and medical offices, in addition to commercial organizations.
For more information on different kinds of apps, you can search in the GoCanvas app store to see the various types of health and infectious disease-related apps that are available to get started with for free.
Uses for health screening apps
With the ongoing COVID-19 pandemic, the primary use case today for health screening apps is to identify exposure and detect potential coronavirus symptoms for people entering public spaces or businesses.
In addition to screening, these apps can also have automation built-in for notifications. These features can help to notify other employees about a potential exposure if they have been near someone who reports a positive test, symptoms, or exposure.
The pandemic has made screening apps necessary for resuming many activities in our daily lives, and the public has become increasingly aware of the need to comply with screening to promote public health.
Beyond COVID-19, health screening apps can be applied for similar health and public safety scenarios that would require an organization to perform this type of check.
Using health screening apps for COVID-19 screening
Many businesses have been relying on health screening apps during the COVID-19 pandemic to reopen safely and in compliance with state and federal mandates. Health screening apps help slow the spread of COVID-19, enable contact tracing for visitors, and encourage employees who are not feeling well to stay home rather than coming to work while potentially ill.
As vaccines become more available to the general public, using these apps can also provide an effective screening solution for companies that need to have a vaccination log.
This gives companies the ability to limit entry to spaces for people who are either fully vaccinated or those who can pass specific screening measures such as temperature checks or COVID-19 symptom self-assessments. Ultimately, it’s up to businesses and individuals to stay in compliance with any of the regulations in their states and health screening apps are designed to empower organizations with tools that are needed for this purpose.
The COVID-19 pandemic has changed the way that we approach daily health monitoring. Businesses and human resources departments are deciding how to implement new employee health screening procedures to take temperatures, evaluate symptoms, and identify close contact or exposures.
Many types of organizations will want to implement health screening apps for things like religious ceremonies, gatherings at educational institutions, concerts and venues, events, and more. These apps for real-time health monitoring can help provide the needed tools to perform contact tracing, symptom self-reporting, and temperature checks.
Businesses are closely monitoring the situation in their states and will continue to rely on health screening apps to prevent further spread of the disease and to promote the health and safety of their employees and customers.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
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