How Often Should Industrial Rigging Inspections Be Performed?

How Often Should Industrial Rigging Inspections Be Performed?

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The numerous risks that come with rigging projects make it necessary to regularly inspect this equipment. Rig inspection will ensure your rigging equipment is consistently safe and compliant with industry rules and regulations. There are many pieces of rigging equipment to inspect, from slings and harnesses to hooks and hoists. 

Here we’ll explore what rig inspection is, how frequently you need these inspections, and how you can benefit from using rigging inspection forms to simplify inspections.

Rig inspection entails looking closely at and testing rigging equipment. The object is to make sure it’s properly maintained and presents minimal risk of mechanical failure and breakdowns. Rigging inspections are often required for equipment in the oil and gas industry. Professionals with experience conducting rig inspections are ideal for inspecting each component of a rig and gauging its condition and risks. 

To keep rigging equipment in working order and prevent potential issues and non-compliance, it’s important to conduct rig inspections at key points throughout the equipment’s service life.

Specifically, you should conduct inspections during these times:

The first inspection should occur ahead of the delivery of rigging equipment. As soon as the supplier ships it, and you prepare it for installation at the rig site, you should first inspect it to gauge the condition of each piece of equipment before use. 

Some applications that put stress on rigging equipment and use it heavily will require more frequent inspections than other less demanding applications. Inspectors should look at the equipment before you use it. This is normally done through a routine visual inspection that takes place whenever you use it for a different shift or application. Depending on the intended use, this could require you to inspect equipment multiple times daily.

If you don’t require more frequent inspections for hoisting and rigging systems, you will need to inspect equipment periodically according to standards under the Occupational Safety and Health Administration (OSHA) and the American Society of Mechanical Engineers (ASME). Some equipment will need quarterly or even monthly inspections if it undergoes heavier use. Conversely, other less frequently used equipment may only require annual inspections. 

You will need to determine how frequently equipment requires inspections. This is based on the service conditions, frequency of use, the applications and frequency of application or shift changes, and other factors. Also, keep in mind that OSHA and ASME have different requirements for various components.

There are several pieces of rigging equipment that inspectors will need to look at when conducting a rig inspection. Four of these components to inspect include the following:

  • Rigging hooks and shackles: These components connect all rigging equipment such as ropes and chains to avoid slippage.
  • Slings: These parts help with lifting heavier loads using wire ropes.
  • Blocks and pulleys: These systems can help lift heavy objects by reducing the force required to move and lift these items.
  • Steel nuts and eye bolts: Rigging systems also use a combination of steel nuts and eye bolts to loop ropes and cables. They’re available in many sizes and a few different types. 

In addition to these components, rigging systems may use parts such as wire ropes, turnbuckles, lifting beams, and spreader bars. You can look up the inspection criteria for each by checking with OSHA and ASME. 

Different people can inspect rigging equipment, depending on the operation and application. For example, owners can inspect equipment periodically as needed based on OSHA and ASME regulations. Operators can also inspect equipment before each use. They can use inspection forms and tools that streamline the process, such as a sling inspection form template or a transload safety app.

Often, it’s best to designate a qualified rigger to conduct rig inspections as needed, which will keep inspections consistent and ensure the inspector gets accustomed to the inspection process. He or she can go through a complete checklist to properly inspect each piece of equipment.

OSHA and other organizations don’t require riggers to gain certification. However, this type of certification is often ideal to have. According to OSHA, a qualified rigger is someone who has gained sufficient experience or credentials demonstrating competence in this field. For instance, a qualified rigger may have worked as a rigger for many years and gained extensive knowledge, experience, and training. Another may have obtained a certificate, degree, or professional standing. Others may simply show that they can solve various rigging problems.

If a rigger decides to gain certification, the certification will last for five years in most cases. Exceptions to this include times when the certification serves as an extension to prior certification, in which case the certification will share the expiration date of the other certification. For instance, if a rigger first obtains rigger certification and then receives signal person certification before the rigger certification has expired, both will expire when the first five years end. 

With the right approach, you can properly inspect and maintain rigging equipment to create a consistently safe and operational environment. However, it’s important to have the right tools to help you complete inspections. These include hook and sling inspection forms and various mobile apps that give inspectors everything they need. 

For some of the best solutions to help streamline the inspection process and maintain compliance and safety, turn to GoCanvas. We provide our customers with a range of rig inspection form templates and apps for all equipment types. You’ll find forms for transload safety checks, hoisting and rigging mobile forms, and more. 

Regardless of what you need to inspect in your rigging configurations, GoCanvas makes it easy to complete each inspection with consistent thoroughness and efficiency. Give your qualified riggers what they need to simplify inspections and minimize safety risks and the potential for equipment failure. Through the automation of inspections, you’ll benefit from cost savings and improved processes that keep operations running smoothly.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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How Digital Forms Solve Problems Beyond Predictive Maintenance

How Digital Forms Solve Problems Beyond Predictive Maintenance

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Many businesses spend a lot of money on predictive maintenance to avoid potential issues. However, predictive maintenance alone won’t cover all maintenance requirements. You also need to account for unpredictable maintenance. This could include equipment that experiences unexpected issues along with other potential problems. You must be able to address these before they develop into bigger issues, making it necessary to focus as much on emergency maintenance as you do on predictive maintenance. If you need a way to meet both predictive and emergency maintenance needs, one of the best solutions is to digitize all maintenance forms and route them efficiently.

Top players across a wide range of industries have used a variety of digital tools for maintenance, such as templates, mobile apps, and asset management. These tools have helped with a number of tasks, helping to minimize the risk of unplanned outages while dramatically increasing the productivity of maintenance labor. By using the right tools, companies have been able to increase availability and their employees’ efficiency, leading to a 4% to 10% increase in profitability for some businesses, according to a McKinsey report.

Generally, as McKinsey has shown, digitized maintenance solutions and new technology have the ability to reduce costs by as much as 15% to 30%. To get the most from your digitization efforts, it’s important to know how to go about them. One effective approach to take is to digitize your maintenance forms, which can optimize efficiency in several ways.

Wondering what specific benefits digitized forms can have on both predictive and emergency maintenance? The following are some of the key advantages of implementing a digital solution and going paperless.

Employees may spend a lot of time looking for physical paper forms, which could cost you precious time in the event of an emergency. Using a digital automation system, you would be able to instantly provide field workers with the forms they need to ensure that tasks get done quickly.

The right system will help you navigate all forms and transfer them to field workers and others as needed. This will help prevent the problem from getting even bigger.

Companies can use digital forms to more efficiently plan and assign maintenance tasks, including predictive maintenance, equipment maintenance, and emergency tasks. In addition to primary forms, you can also develop and send inspection checklists to further simplify the process. Field workers can access all necessary forms remotely and see precisely what they need to do. They can then report their progress through the system to help with the tracking of maintenance tasks.

As soon as you need to put them together and send them out, maintenance forms of all types can enter the system and go to designated staff. You don’t need to spend as much time generating and printing these forms, which could be costly in the event of emergency maintenance requirements. You can also include as many details as you need to with more ease than on paper forms.

To make things even easier for maintenance teams and supervisors, you can include plenty of details in varying form designs. For instance, you might want to include images and labels that help visualize a specific problem with equipment. This would clearly indicate which components require repairs or replacements, which would help get the job done right the first time.

You can also include many details in your forms, such as the date and specific time when the issue developed, tag numbers for equipment, the replacement parts the equipment needs, and the specific location of the equipment.

Record and Analyze Data Entry

If you encounter an unpredicted maintenance issue, it’s important to gather as much data about it to anticipate it in the future. Doing so can help reduce the chance of unexpected problems and grow your list of predictive maintenance tasks. This makes it necessary to record and analyze the details of specific tasks before and after completion. Digitized forms would make it easy to accomplish this, with the ability to generate and put together reports, even while your teams are still in the field. Field workers could include various details and transfer them to supervisors, who can then analyze and store them for later use. This would help make more informed decisions in the future.

Digital platforms enable companies to create procedure forms and checklists that adhere to specific regulations and laws. This will help improve overall compliance, increase safety among employees, and generally mitigate risks.

Digitization is important for every industry today. Regardless of the type of business you run, you likely need to perform various maintenance tasks, making it crucial to digitize these processes. If you want to be on top of both predictive and emergency maintenance, one of the best solutions to implement is digitized forms. With a paperless ecosystem behind your maintenance operations, you’ll be able to save more money, proactively handle maintenance tasks, and increase overall efficiency.

While there are many digitization solutions out there, you need to find the right one for your business. You should look for a tool that offers plenty of features while offering the potential for high ROI.

One of the most effective solutions available for businesses across all industries is GoCanvas. Using GoCanvas, you can save more time and money through digital forms. You’ll be able to use this platform to eliminate all paperwork and optimize data collection. You can also use it for much more than maintenance tasks as you make the transition to a paperless environment. GoCanvas can help generate forms, collect data, and facilitate analytics to continually optimize maintenance and much more. For more information about GoCanvas and how this tool can assist with maintenance optimization, connect to an expert and request a demo today. You’ll see what makes our solution among the most reliable for resolving all maintenance issues.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Protect Your Fleet Management Investments and Prevent Downtime with Digital Solutions

Protect Your Fleet Management Investments and Prevent Downtime with Digital Solutions

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To keep your fleet in great shape, you need regular real-time fleet inspections and consistent management. With the help of proper inspections, you can avoid potential breakdowns and costly downtime. To get the most from your fleet management practices, it’s important to understand the specific benefits of inspections and the ways you can improve the inspection process.

A non-functioning fleet is potentially expensive for many businesses, with downtime costing as much as $760 per vehicle per day. This makes it necessary to conduct routine inspections if you want to maximize the performance and longevity of your fleets. By doing so, you can centralize requests, and automate maintenance workflows and extensive reporting.

You also need to take certain steps to transform your maintenance processes. Maintenance is a significant factor in the overall costs for fleet companies, with these processes normally accounting for around 20-60% of operating expenses (OpEx) and capital expenditures (CapEx). By taking steps to optimize maintenance processes, companies have managed to save more than $500 million over the course of ten years, which translates to around 30% of the company’s total fleet expenses. These numbers show how crucial it is for fleet management companies to have a solid inspection process and streamlined maintenance solutions.

Fleet inspections help maintain fleets of all sizes with the right practices and technology. The following are some specific advantages of fleet inspections for businesses, including digital inspections and fleet management software.

Fleets require proactive preventative maintenance as opposed to reactive maintenance. Inspections can help identify certain issues or potential issues before they have the chance to cause expensive breakdowns and repairs. To properly prevent breakdowns, fleets need to undergo routine servicing along with both pre-and post-trip inspections. Taking these steps will ensure that fleet vehicles don’t experience wear and tear that put your business and employees at risk

By preventing avoidable breakdowns, you’ll be able to avoid the headache of decreased productivity among your fleet. Without inspections that detect issues beforehand, employees would need to spend more time getting vehicles back up and running when they should be focusing on making deliveries on time. Preventative maintenance also makes sure your equipment performs optimally, which will further increase productivity across your fleet.

It’s important for fleets to comply with inspection regulations under the Federal Motor Carrier Safety Administration (FMCSA). These regulations dictate what inspections companies need for their fleets, including specific components, such as brake systems, fuel tank fittings, and chassis. Without adhering to the FMCSA’s strict requirements when it comes to inspections, you may inadvertently violate them, which can lead to certain repercussions, namely hefty fines that can severely compromise your bottom line. Maintaining compliance with fleet management software and proper inspections will give you peace of mind in knowing that your fleet and business aren’t at risk.

By performing regular inspections for your vehicle, you’ll also be able to save more on insurance costs, along with those resulting from roadside inspection fines. 

The FMCSA developed and launched the CSA safety compliance and enforcement program with the purpose of holding both fleet owners and drivers accountable for their behavior on the road. To gauge conduct, this program gives drivers a CSA score that can influence insurance premiums. 

The CSA score looks at several factors to measure each driver’s performance. These include:

  • Crash Indicator
  • Unsafe Driving
  • Vehicle Maintenance
  • Driver Fitness
  • Hours-of-Service Compliance
  • Controlled Substances or Alcohol
  • Hazardous Materials Compliance

The vehicle maintenance factor is why inspections are so important in boosting the CSA score. Poor maintenance can negatively impact this score, leading the FMCSA to give a lower score and subsequently leading to increased insurance premiums. A higher CSA score, conversely, can help reduce premium costs while also increasing the chances of coverage approval and reducing deductibles. In addition to reducing insurance costs, inspections can help lower roadside inspection fines. You should always make sure your fleet and drivers are prepared for roadside inspections. If your vehicles are in great condition and you provide drivers with the right documentation, including inspection forms, you’ll be able to avoid potentially costly fines. Additionally, performing pre-trip inspections prior to roadside inspections can help save a trip to the repair shop, which could also lead to otherwise avoidable downtime and costs.

If a driver gets involved in an accident on their trip, they may be liable for it if they don’t have documentation proving that a pre-trip inspection took place. Even if the driver isn’t responsible for the accident, the lack of proof of inspection could make them liable regardless. This makes it necessary to perform pre-trip inspections and provide drivers with the right documentation and asset management to reduce liability.

If you maintain your fleets, including all vehicles and equipment, you’ll be able to dramatically increase service life. This will help you get the most from your equipment and avoid the expenses of buying replacements. 

Traditional fleet inspections are effective, but you can get even more from them when you digitize them. Using the right fleet management and inspection tools, you can make all inspections paperless and easy to navigate. A digital solution would be able to include images and detailed checklists that simplify the inspection process from start to finish. A reliable digital inspection solution will allow you to work online and offline as needed. When connected, online inspections can save data to the cloud. However, when in areas without connectivity, field teams can still conduct inspections and save data locally on their smartphones or tablets.

While regular maintenance and inspections are invaluable for your fleet, you also need to make sure you can properly perform these tasks. Today, businesses have access to a variety of technological solutions to optimize these tasks. One of the best ways to streamline inspections and more is to use digitized forms. Ordinarily, businesses need to deal with piles of paperwork and spend time looking through forms. This is highly inefficient and can significantly reduce productivity while increasing the risk of human error. Digital forms will make every inspection and maintenance form easy to access and modify, with the ability to keep all documentation on a single accessible platform. Digitization of forms will also help collect data on maintenance to better inform future decisions. The right technology will help create a paperless environment for your business that makes fleet management easier and more cost-effective than ever. However, you need to find the ideal solution to get the results you want.GoCanvas offers a great platform for converting paper forms to digital versions that create a more holistic maintenance and inspection ecosystem. To learn more about GoCanvas and what it can do for your fleet, connect to an expert and schedule a demo.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Unlocking Frontline Data to Optimize Business Operations

Unlocking Frontline Data to Optimize Business Operations

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Many small to medium-sized businesses have faced uncertainty during the pandemic. Nearly every industry struggled to some extent, from supply and labor shortages to low-quality data. However, with the help of in-depth analytics and data collection, SMBs can optimize their frontline operations and navigate through difficult times. The following guide will illustrate the value of high-quality frontline data and show how the right analytics tools can make the most of it.

In the wake of the pandemic, businesses of all types continue to experience numerous challenges. It’s important for business leaders to be able to overcome them, which they can through the use of digital transformation technologies.

Some of the main disruptions affecting businesses today include:

  • Supply chain disruptions — Generally, the pandemic has led to certain challenges for supply chains, forcing businesses to adapt and innovate with various solutions to get around this issue.
  • Skilled labor shortage — Another problem that businesses are facing is a shortage of skilled frontline workers, which can further complicate supply chain disruptions. Companies need to find effective ways to attract new talent and offer a job experience that appeals to skilled workers.
  • Resource constraints — Businesses are also suffering from certain restrictions when it comes to resources. They lack the digital solutions, initiatives, skill sets, and other elements to optimize efficiency.
  • Competing priorities for budget — Conflicts of interest among leaders often lead to difficulty in prioritizing budgets for tech solutions that can improve business operations.
  • Hyper-automation — Businesses have a hard time determining when it’s best to adopt a particular digital solution to facilitate automation. In some cases, they may refrain from adopting automation solutions entirely until they become mainstream.
  • Everything as a service (XaaS) — Integrating multiple solutions and working with several service providers is often challenging. Keep in mind that it’s often better to consolidate your partnerships and focus on a single solution at a time.

Bad data — Bad data is one of the biggest disruptions that negatively affect businesses. Bad data could refer to inconsistent data, general inaccuracy, illegible data, or missing information. Low-quality data is such a serious issue that more and more businesses are making it a top priority to improve their data for the end users.

Making informed decisions and innovating with digital solutions can help resolve the issues of bad data and other pitfalls your business may experience. However, you might not be entirely sure how to approach your digitization strategy. Here we’ll review some of the initial steps you can take to transform your business and operations with digitization.

Different teams frequently wind up in data silos that contribute to inconsistent and otherwise bad data. To prevent this, you must break down silos between each team with real-time work process data. All this data must also be easy to understand and analyze, which will help guide your strategies. Companies must use the right tools to allow successful data capture. The right solutions will be user-friendly and easy to use, enabling users of all skill levels to access and utilize them.

Use a web-based click-to-connect data solution that’s easy to access and use. You won’t need to download any software while enhancing the customer experience. This will save more time and money while reducing liability.

If you can find a way to simplify certain manual processes using digital solutions, you should integrate them. Your teams should be able to dedicate more time and attention to critical tasks. Various automation tools can allow for hyper-automation, which will keep your staff from wasting time on mundane, tedious tasks. In turn, your business will be able to get work done faster to optimize operational efficiency.

With the right BI solution, you can gain more transparency into your business operations with rich, valuable data. Using this data, you can more accurately identify risks and determine how to address them. This will help ensure that you’re consistently proactive as opposed to reactive in the functionality of your operations. You’ll also be able to improve your customer service with insights into customer behavior and other characteristics of end users. Taking all of these steps can go a long way in alleviating the pain points that might otherwise hold your business back. An effective digitization strategy will make it easier for your organization to transition into a new company culture and customer experience. You’ll also gain more knowledge of the options available and bring everyone on board as you eliminate negative perceptions of new tech solutions. Additionally, you can prioritize your budget to invest in the tools your business truly needs. In turn, this lowers overhead and operating costs while empowering frontline staff to make quicker wiser decisions.

Your business needs powerful analytics solutions to eliminate bad data and enable success. One of the most reliable tools available is GoCanvas Analytics.

With the help of this particular solution, you can get everything you need on a single, easy-to-use platform. GoCanvas Analytics features plenty of capabilities to help you unlock frontline data, including the ability to:

  • Collect, compile, and report all data
  • Issue instant notifications in the form of alerts
  • Automate report generation
  • Analyze data at a granular level to help discover actionable insights

GoCanvas Analytics also includes a number of features to help realize the full benefits of high-quality data. These features include:

  • Reporting by location
  • Shareable PDF reports
  • Embedded photos
  • Dispatch
  • Push notifications
  • Dashboard widgets
  • Filtering by categories and type

Integrating this tool into your operations will optimize your business’s data collection and analysis efforts. You’ll see improved performance, reduced failure rates, saved time, and reduced costs. You can make data-driven decisions that fuel your company’s long-term success and successfully overcome the many challenges you may face.

A solid digitization strategy will give your business the chance to flourish in many ways. The key is knowing which steps to take and which tools to implement based on your business’s unique requirements. By integrating tools like GoCanvas Analytics, you’ll gear your business for a successful digital transformation. This will enable real growth as your company benefits from improved performance and increased adaptability. If you would like to learn more about how GoCanvas can help you with your digitization strategy, connect to an expert today.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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7 Fleet Management Concerns and What To Do About Them

7 Fleet Management Concerns and What To Do About Them

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Fleet management is a complex and ever-evolving field, and staying up to date with the latest technologies is essential to success. Here are four fleet management technologies that you should be aware of.

Keeping up with the latest technology is vital for any fleet business. As new features roll out, it’s important to ensure your fleet managers are taking advantage of them. GoCanvas makes this process easier by providing fleet management solutions that feature mobile apps, open APIs, and automated workflows.

Keeping fleet vehicles in top condition is of the utmost importance for fleet management businesses. GoCanvas can help fleet managers keep up with vehicle maintenance and easily track fleet activity. With an intuitive mobile app, fleet managers can access comprehensive vehicle data from any location and log hours of service with electronic logging.

Safety and compliance are two of the most important fleet management concerns. GoCanvas helps fleet managers stay on top of compliance regulations and preventative maintenance with customizable fleet tracking tools tailored to meet fleet needs. Fleet managers can also use GoCanvas’s fleet maintenance apps to track maintenance schedules for each vehicle, ensuring fleet vehicles are always safe and updated with fleet regulations.

Fleet managers must also consider driver performance and driver behavior when managing fleet vehicles. GoCanvas’s fleet tracking apps can easily capture driver performance data such as fuel management, ETAS, vehicle tracking, fuel consumption, route planning, work orders, vehicle location, asset tracking, and driving behavior. This data can then be used to identify areas of improvement for drivers or the fleet.

Fleet managers can use fleet tracking software like GoCanvas to monitor driver safety, GPS tracking, and fleet performance in real-time. With fleet reporting and analytics tools, fleet managers can quickly identify areas of improvement, track fleet costs, and ensure fleet operations are running smoothly.

Fleet managers must also make sure fleet inventory is up to date and in line with fleet regulations. GoCanvas fleet tracking software can help fleet managers monitor inventory levels and pricing and comply with fleet regulations.

Automating fleet processes is a great way to streamline fleet operations, making them more efficient and cost-effective. GoCanvas fleet tracking software can help fleet managers automate fleet operations and processes, allowing them to focus their time on more urgent tasks and reduce downtime.

Keeping up with the latest fleet management technologies is essential for fleet success. With mobile fleet management tools like GoCanvas, fleet managers can easily stay informed of regulations and trends, track fleet performance, and automate fleet operations. This will help fleet managers save time, money, and resources and ensure fleet operations stay safe and compliant. To learn more, contact us today.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Digitizing Your Old Fleet Maintenance Records: How Important Is It?

Digitizing Your Old Fleet Maintenance Records: How Important Is It?

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Fleet managers have much to consider when digitizing their old fleet maintenance records. On the one hand, there are obvious benefits to doing so: protection against floods or fires, long-term records that can help with resell and insurance premiums, and a deep dive into safety and compliance issues. But on the other hand, making the switch can be daunting, especially if you’re unsure where to start.

Digitizing fleet maintenance records is a big job, but it is manageable. Read a step-by-step guide to help fleet managers switch from paper-based fleet maintenance records to digital ones.

1. Identify what needs to be digitized: Before jumping in, fleet managers need to identify which fleet maintenance records should be digitized. This could include repair and inspection records, fuel logs, fleet utilization reports, driver qualification files, and more.

2. Choose the right document scanning service: Once you understand what needs to be digitized, it’s time to choose a document scanning service. Ask questions about the service, such as how long they’ve been in business and their experience with fleet management documents.

3. Create a plan: Once you’ve chosen a document scanning service, create a plan for digitization. This should include steps on how the documents will be stored (e.g., in an online fleet management software), how they will be retrieved, and any additional safety measures necessary to protect sensitive documents.

4. Execute the plan: Once you have a solid plan, it’s time to execute it. This may include having a fleet manager work directly with the document scanning service or outsourcing the entire process to them.

5. Monitor the fleet maintenance records: Fleet managers must ensure that all the records are being monitored properly. This should include tracking changes or updates in fleet utilization reports, fuel logs, and driver qualification files.

Fleet managers should consider digitizing their fleet maintenance records in today’s digital world. Doing so offers several benefits, such as protection from floods or fires, long-term records that can help with resell and insurance premiums, and a deeper dive into safety and compliance issues. Additionally, fleet managers can track changes in fleet utilization reports, fuel logs, and driver qualification files. Ultimately, fleet managers will save time, money, and resources by digitizing their fleet maintenance records.

Digitizing fleet maintenance records offers numerous benefits, such as:

  • Streamline fleet maintenance processes: By digitizing fleet maintenance records, fleet managers can easily track and monitor fleet utilization reports, fuel logs, driver qualification files, and more.
  • Improved accuracy: Digitizing fleet maintenance records ensures that all documents are accurate and up-to-date. This also helps fleet managers identify potential safety compliance issues or lapses.
  • Real-time access: In addition to improved accuracy, fleet managers can access fleet maintenance records in real-time. This gives fleet managers more control and insight into fleet operations.
  • Reduced costs: Finally, digitizing fleet maintenance records helps fleet managers save time and money by reducing manual processes and paperwork. Ultimately, fleet managers who take the time to digitize their fleet maintenance records will reap these long-term benefits.
  • Workflow automation: Fleet managers can enhance their workflows by digitizing fleet maintenance records. This will help fleet managers coordinate and manage fleet operations more efficiently.
  • Preventative maintenance: Digitizing fleet maintenance records helps fleet managers identify vehicle maintenance and rectify potential safety compliance issues before they become a problem. This prevents costly and time-consuming repairs or replacements down the line. This can also improve maintenance schedules and reduce downtime.
  • Mobile app software solutions: Fleet managers can utilize digital solutions that have a mobile app for their mobile devices. This allows fleet managers to receive fleet operation notifications and access fleet maintenance records and other data wherever they are.
  • Work order management system: Fleet managers can use fleet management software to create and manage work orders. This makes fleet maintenance processes more organized and efficient.
  • Simplify vehicle inspections: Fleet managers can schedule and manage vehicle inspections with fleet management software. This helps fleet managers ensure that fleet vehicles are safe and compliant with regulations.

Digitizing fleet maintenance records can be daunting for fleet managers but offers numerous benefits if done correctly. Fleet managers can switch from paper to digital fleet maintenance records with little planning and the right document-scanning service. GoCanvas offers fleet managers a streamlined process for digitizing fleet maintenance records quickly and easily. With its intuitive app, fleet managers can access fleet utilization reports, fuel logs, repair and inspection records, driver qualification files, and more—all in one place. Contact us today to learn more.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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We’ll help you put together the right solution for your needs.

GoCanvas vs. Fleet Complete: Which is the Best Fleet Management Platform

GoCanvas vs. Fleet Complete: Which is the Best Fleet Management Platform

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Fleet Complete is a comprehensive fleet management solution that offers fleet, safety and compliance, fuel management, and more features. The FC Hub brings a modernized user interface and AI-powered video telematics but is it the right solution for your business?

There are many features to Fleet Complete, including:

Fleet Complete offers fleet management that helps businesses keep track of their assets, including vehicles, trailers, and cargo. It also tracks driver performance, accident reports, and other vital information required for a successful operation.

Fleet Complete’s safety program and compliance management feature help your fleet comply with relevant regulations. It comprehensively tracks drivers’ hours, fuel usage, and other relevant data points to ensure that you stay compliant.

Fleet Complete provides access to FirstNet Verified Solutions, which helps fleets stay compliant with government regulations. The FirstNet-Verified solutions include real-time tracking, vehicle management, and more.

Fleet Complete provides task management that helps fleets manage their day-to-day operations. The tool allows setting up tasks and assigning them to employees, with notifications sent when complete.

Fleet Complete offers dispatch delivery and field service management to help businesses streamline their operations. It includes GPS tracking, route optimization, and other features that make managing a fleet of vehicles easy.

Fleet Complete also includes integration with original equipment manufacturers (OEMs), which helps with the maintenance and repair of vehicles. This integration allows essential data to be shared between OEMs and your fleet so you can monitor performance, diagnose problems, and more.

Fleet Complete offers asset management tools to help businesses keep track of their assets. It includes tracking vehicle registrations, inventory, and maintenance records.

Fleet Complete provides ProServices to help businesses with remote diagnostics, user support, and other services.

GoCanvas is a mobile platform that helps businesses automate their fleet management. It offers features like GPS tracking, route optimization, and more. It also makes it easy to manage tasks and assign them to employees.

GoCanvas offers the following features and fleet management tools for fleet operations of all sizes:

GoCanvas offers features to help fleets comply with regulations, including GPS tracking and automated driver scorecards. It also includes a Driver Identification System and an Electronic Logging Device (ELD).

GoCanvas allows fleets to track their vehicles in real-time, manage tasks and assign them to employees. The platform also includes features like route optimization that can help fleets save time and money.

GoCanvas provides real-time insights into fleet operations, including driver performance, fuel usage, and more.

GoCanvas also includes a mobile app builder, allowing companies to seamlessly create custom mobile apps for their fleet operations.

GoCanvas enables businesses to capture data from their fleet operations and automate manual tasks. This helps make managing a fleet easier, faster, and more efficient.

GoCanvas also includes route optimization features that help fleets save time and money. The platform allows users to plan routes, monitor driver performance, and more.

GoCanvas includes reporting and analytics tools to help businesses analyze the data from their fleet operations. This helps them make informed decisions about their fleet operations, such as optimizing routes or improving driver performance.

Some businesses don’t need all the features that Fleet Complete offers and they don’t want to pay for these extras. But they still want automation, mobile access, etc., for their fleet management. For those businesses, GoCanvas is a great alternative. With less bells and whistles, GoCanvas features a strong core arsenal of activities that can help companies automate their fleet management and have mobile access.  It can provide easy form creation, data capture on mobile devices, and reporting in minutes.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

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Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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We’ll help you put together the right solution for your needs.

How Good Fleet Management Yields Better Safety and Compliance

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How Good Fleet Management Yields Better Safety and Compliance

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Fleet management is a critical part of transportation and logistics. Managing a fleet requires careful planning, coordination, and execution. Poor fleet management can lead to safety issues, compliance problems, and increased operational costs. New technologies are making it easier than ever to manage fleets effectively. Automated/digital fleet management systems can help keep your fleet safe and compliant while reducing costs.

Fleet maintenance is keeping the fleet of vehicles up-to-date, safe, and running properly. This includes regular servicing and inspections, ensuring all parts are in working order, tracking fuel usage and mileage, and scheduling preventive maintenance services.

Good fleet maintenance is critical for transportation and logistics companies. It helps to ensure that the company’s vehicles are safe and compliant while avoiding costly maintenance problems down the road.

There are many great benefits to a fleet management system, such as:

  • Boosting driving safety
  • Updating fleet data in real-time
  • Custom reporting to reduce costs
  • Streamlining fleet operations and efficiency
  • Optimizing vehicle upkeep and customer satisfaction
  • Enhancing the route planning

Automated/digital fleet management systems provide several benefits.

1. Better Safety: Automated/digital fleet management systems make it easier to track vehicle safety and maintenance issues such as telematics, diagnostics, driver behavior, and fuel efficiency. This can help reduce the risk of accidents and other incidents associated with poor vehicle maintenance.

2. Compliance: Automated/digital fleet management systems can help ensure that commercial vehicles comply with all applicable laws and regulations. This helps to prevent costly fines and other penalties associated with non-compliance.

3. Reduced Employee/Driver Turnover: Automated/digital fleet management systems make it easier to manage driver safety and GPS tracking, adhere to schedules and track driver performance in real-time. This can help to reduce driver turnover and increase overall efficiency.

4. Cost Savings: Automated/digital fleet management systems can help to save money by reducing fuel costs on factors such as fuel consumption, tracking systems, and leasing, improving maintenance practices for fleet performance and managing drivers better.

Implementing automated/digital fleet management systems can provide numerous benefits for transportation and logistics companies. By helping to ensure safety, compliance, asset tracking, and reduced costs, these systems can help improve fleet management efficiency. With their ever-increasing capabilities, automated/digital fleet management systems are essential to driving success in the transportation and logistics industry.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Top 6 Fleet Maintenance Apps

Top 6 Fleet Maintenance Apps

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Maintaining a fleet of vehicles is daunting, no matter the fleet size. Not only do you have to keep track of all the regular repair and maintenance tasks, but you also need to ensure that your vehicles comply with safety regulations such as vehicle inspections and inventory management. Luckily, several excellent fleet maintenance solutions can help make the process a bit easier.

There are several apps and software programs out there that help streamline fleet maintenance and make it easier to keep tabs on safety and compliance.

GoCanvas offers a comprehensive suite of form templates and checklists specifically designed for fleet maintenance and safety. These templates are fully customizable and include fields such as vehicle information, service records, inspection results, and more.

Fleetio is a comprehensive fleet maintenance software designed to help you streamline your fleet operations. It features an easy-to-use platform that lets you track and manage all aspects of vehicle repairs and maintenance, from scheduling routine services to monitoring vehicle performance. It also helps keep track of safety certifications, so you can be sure your vehicles comply with all applicable regulations.

Simply Fleet is an easy-to-use fleet maintenance app that helps you stay organized and on top of your regular maintenance schedule. It features a streamlined dashboard that lets you quickly view all the tasks and services associated with each vehicle and its current mileage and service records.

AUTOsist is a comprehensive fleet maintenance app designed to help you manage all aspects of your fleet, from scheduling services and repairs to tracking vehicle performance. It also includes a detailed records system that makes it easy to comply with safety regulations.

Fleetsoft is an easy-to-use fleet maintenance software designed to help you keep track of all your vehicles’ maintenance, repairs, and expenses. It features a comprehensive dashboard that gives you an overview of each vehicle’s performance and service history.

Motive is a cloud-based fleet maintenance software that helps you manage all aspects of your fleet operations. It includes vehicle performance tracking, fuel efficiency monitoring, and preventive maintenance schedules to help keep your vehicles compliant with applicable regulations.

No matter which app you choose, the right fleet management software can help ensure that your vehicles stay compliant with all applicable regulations and remain safe to operate. With the right tools and processes, you can keep your fleet running in top condition and ensure that your business workflow remains safe and compliant.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Woman looking at tablet inside a large vehicle machine.

Centurian Transport saves $100k every year with GoCanvas

Centurion is the largest heavy haulage provider in Australia. They deliver national supply chain solutions to the resources, energy, construction & retail sectors…

Image of two men in front of kegs on tablet.

Duotank Transforms Business Processes with GoCanvas

Duotank is a bag-in-tank alternative to the traditional keg beer system. The aseptic tank environment enables breweries to maintain the quality of their beer…

Image of Two Men and a Truck looking at tablet.

TWO MEN AND A TRUCK® used GoCanvas to increase data visibility & compliance

With a workforce that primarily works out in the field, many of the TWO MEN AND A TRUCK® locations found that paperwork was hindering…

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

GoCanvas + Salesforce: A Top Tier Field Services Management Team

GoCanvas + Salesforce: A Top Tier Field Services Management Team

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Salesforce and GoCanvas are two of the top players in their respective fields. Salesforce is a leading CRM platform, while GoCanvas is a premier provider of mobile apps for business. Now, the two have teamed up to create an unrivaled field services management system. This system combines the power of Salesforce with the mobility of GoCanvas to create a solution perfect for businesses of all sizes.

GoCanvas offers several features that make it the perfect partner for Salesforce in a field services management system. First and foremost, GoCanvas is mobile. This means that your field workers will always have access to the latest information and tools, even on the go.

Additionally, GoCanvas is highly customizable. This means that you can tailor the templates you use to fit the specific needs of your business. Whether you need to optimize inventory levels and update work orders, customer information, or service appointment records, GoCanvas has an app for it.

Finally, GoCanvas complies with all major field service industry regulations. This means you can rest assured that your field workers are always updated on the latest compliance requirements in real-time through the service cloud. GoCanvas helps streamline the functionality of your business.

Salesforce is the leading CRM platform for a reason. It offers several features that make it perfect for field service management. First, Salesforce gives you complete visibility into your customer data so you can enhance the customer experience and increase customer satisfaction.

Second, Salesforce provides powerful automation tools. This means you can automate repetitive tasks, such as sending appointment reminders and appointment scheduling notifications, logging travel time, or generating service reports.

Third, Salesforce offers a wealth of third-party integrations. This means you can add your Salesforce platform to your existing business systems, such as your management software, accounting software, or customer relationship management (CRM) system.

The Salesforce + GoCanvas integration provides several benefits for businesses of all sizes.

  • Visibility into Field Service Operations
    You can see where each field worker is in your service territory, what they’re doing, and how they perform.
  • Automation Capabilities
    Your team can automate dispatch, schedule, and invoice tasks.
  • Compliance Features
    The integration ensures your field workers are always up to date on the latest compliance requirements.
  • Access to Customer Data
    Allows field service teams to see who your customers are, what they need, and how you can provide the best customer support to serve them.
  • Troubleshooting Workflow
    Field service management can quickly identify and resolve issues in your field service operations.

The Salesforce and GoCanvas integration is the perfect solution for businesses of all sizes. If you’re looking for a way to improve your field service management, contact us today to learn more about how we can help you optimize your field service operations.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Two people in an office looking at a tablet.

Improving Your Operations with Field Service Management Software

Whether you have two or 200 employees, your business’ success depends on their hard work. Passionate, motivated team players are the difference between…

Two people in hard hats looking off camera.

Should You Connect Field Service Management Software with QuickBooks?

Field service management software has shown to increase productivity both for employees in the field and operations teams in the office. You may be wondering how field service…

Person in safety vest smiling.

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Mobility and field service: the talk has been happening forever. The idea that real-time information improves customer service and boosts technician productivity is changing…

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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