Analytics and Data Collection

Analytics and Data Collection

Steps to Reduce Data Entry Errors

Posted on August 30, 2022July 28, 2025 by GoCanvas Team

Steps to Reduce Data Entry Errors

Data entry roles have existed since the late 1800s. Since then, small businesses and large corporations alike have struggled to maintain data accuracy. While human error is understandable and somewhat unavoidable, they are also costly. In fact, there’s a rule for this. It’s called the 1-10-100 rule.

Here’s what it means: It costs companies $1 to verify data after it’s entered into a company’s system, $10 to clean each data error afterward, and $100 if the error goes unnoticed.

Since human-derived data entry errors are likely to occur at some point, you can expect your company to waste a lot of resources to fix data entry problems or deal with the consequences of unnoticed mistakes. With that in mind, you can take a few steps to reduce common data entry errors. They include:

Avoid having an understaffed workforce.
Setting and modeling high standards for all employees.
Data validation.
Introducing process controls.
Creating streamlined processes.
Eliminating redundancies.
Utilizing technology to automate specific (if not all) data entry tasks.

Learn more about each step below.

Step 1: Avoid Having An Understaffed Workforce

Estimates suggest the typical data entry error rate is between 1% and 4%. These numbers seem small and inconsequential. However, transcription errors, transposition errors, and unit/representation inconsistencies at these rates over a period of time can be incredibly costly to your business.

These are just data entry error estimates for the typical employee. One can surmise the rate is exponentially higher for overworked employees in understaffed departments. With that in mind, keeping your data entry team adequately staffed, trained, and equipped with the right tools is in your best interest.

Step 2: Set & Model High Standards For All Employees

Employees involved in the data entry process who are held to high standards are likelier to achieve incredible results. With that in mind, employers should set lofty yet achievable error rate goals. In doing so, you develop a new standard, build a strong culture, and reduce careless errors.

One way to incentivize error-free data entry is to offer performance-based perks for outstanding work (i.e., more paid time off, gift cards, monetary raises, promotions, etc.). Generally, higher standards should go beyond the data entry team. They should permeate throughout the organization.

Step 3: Data Validation

Suppose an employee enters data accurately according to their source, but the source is invalid or of poor quality. In that case, it still counts as a data entry error, which means that sooner or later, your company will have to pay to correct it. One of the simplest methods to avoid this type of mistake is to check the accuracy and quality of a data source (i.e., data validation or data cleaning) before passing it to the data entry team.

Step 4: Introduce Process Controls

Depending on the potential impact of errors on a particular data set, it can be beneficial to introduce process controls for specific data entry tasks. Process controls can include having two people enter the same data (i.e., double key data entry) or hiring another employee to conduct a ‘second level check’ after the data is entered. These types of process controls can significantly reduce human error. However, hiring two people to do the same job can also be costly.

Step 5: Utilize Technology to Automate Certain Tasks

Perhaps one of the best methods to reduce data entry errors is to utilize technology to automate the data entry process. In doing so, you can eliminate human errors caused by inattention, boredom, fatigue, etc. By automating specific data entry tasks, you free up your human resources to tackle other pressing functions within the organization while eliminating most data entry errors.

How Can Data Entry Errors Be Reduced?

Reduced or eliminated data entry errors means more money to reinvest into the business, less confusion, and more profits. In addition to the steps listed above, you can do the following to help reduce data entry errors within your organization:

Conduct pre-validation checks.
Cultivate a stress-free and distraction-free work environment for data entry employees.
Hire employees with a personality profile that fits the role.
Update your data collection software.
Never stop optimizing the data entry process.
Conduct regular training about the importance of accurate data and how it affects the company’s bottom line.

How Can Process Errors Be Reduced?

Process errors can be just as devastating to a company’s bottom line as data entry errors. With that in mind, you can significantly reduce unnecessary process errors by taking the following steps:

Identify tasks that are prone to human error.
Consider automating certain tasks.
Reduce data set redundancies.
Conduct regular data audits to instill accountability among employees.
Ensure that multiple qualified employees have access to datasets.
Encourage employees to speak out about process issues.
Take fast action as soon as you notice fixable process errors.

GoCanvas – Reduce Manual Data Entry Tasks & Automate Your Forms

Manually capturing and entering data is expensive, time-consuming, and in many cases, a misappropriation of employee talent. Automated GoCanvas data entry apps can help your company increase productivity by 20%, save thousands of dollars, and capture job site data in real-time so you can take immediate action to improve workplace efficiency.
Our automated data entry forms have boundless integration possibilities, reduce paperwork, and eliminate data entry errors. Try GoCanvas automated data entry forms today for free – no credit card required.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Analytics and Data Collection | Business Operations

Reducing Errors in Construction Management

Posted on August 30, 2022July 28, 2025 by GoCanvas Team

Reducing Errors in Construction Management

Mistakes on the construction site are costly, time-consuming, and frustrating for construction workers, construction managers, and most importantly, the customer. When a construction worker has to return to the job site to fix an error, it takes them away from other projects and potentially compromises the entire work schedule.

In worst-case scenarios, mistakes can even lead to the cancellation of a construction project. With that in mind, we’ve put together a brief list of tips you can take to reduce common errors that occur in construction management. We’ve also answered a few commonly asked questions about error reduction in the construction industry.

Create a Quality Control Process

A solid quality control process can significantly reduce the number of reworks and result in higher profit margins for construction companies. When your construction crew delivers flawless craftsmanship on the first go around, the customer is happy, and you can move on to the next project.

With that in mind, successful quality control in construction requires the following steps:

Define what it means to ‘complete’ the project and ensure the crew understands and gives input.
Implement a detailed inspection plan.
Use and share checklists to ensure all crew members are on the same page.
Document problems, fix them, and notate corrections.
Learn from errors and adjust your quality control process as needed.

Use the Power of Communication

Successful construction management requires buy-in and communication from the entire team, from the electricians to the concrete pourers, the roofers to the plumbers, and everyone in between. Everyone must be on the same page. With that in mind, communicate expectations, inform crewmembers of the quality control process, and allow them to provide feedback.

Train Construction Workers

Lack of adequate training can result in catastrophic safety issues on the job site. The better a construction manager trains their staff, the more likely they will complete the job right the first time. Regular training helps ensure consistency and a uniform process. When everyone on the crew has the same expectations, they hold themselves accountable.

Use Construction, Repair, & Improvement Apps to Automate Processes

The larger the construction project and the more crew members, the higher the chances of unavoidable mistakes. Fortunately, you can remove uncertainty and ensure accuracy in specific areas by implementing automated processes.

GoCanvas Construction Apps help you streamline otherwise time-consuming processes like generating daily reports for work orders, change orders, time cards, job costs, etc. Further, our construction, repair, and improvement apps allow contractors, maintenance crews, and construction managers to have safety-related forms at their fingertips.

This means less wasted time and real-time data sent where it needs to go at the push of a button–which increases productivity and reduces downtime.

How Can You Reduce Errors Commonly Used in Construction Management?

In addition to the tips listed above, there are countless other methods of reducing construction management errors. They include but are not limited to the following:

Plan out work from beginning to end before you get started.
Communicate project priorities and expected delivery dates.
Use high-quality products and never sacrifice quality.
Document mistakes (even one-offs) to identify and correct negative trends.

How Do Construction Managers Keep Track of Employee Hours?

Keeping track of every crew member’s hours using traditional time sheets is time consuming and likely to result in mistakes. Further, construction time tracking solutions like Excel worksheets, head counts, and honor systems are rarely adequate. In most cases, the best way to keep track of construction worker hours is to harness the power of mobile data collection apps for construction. Learn more below.

What is a Data Collection App in Construction?

There are many types of data collection apps for the construction industry. At GoCanvas, our mobile construction applications enable construction managers, contractors, and similar to:

Create easy-to-deploy mobile forms that are customizable, simple to update, and compatible with all major mobile devices and platforms.
Improve the speed and accuracy of data collection efforts.
Quickly share information with project managers, supervisors, crew members, contractors, and similar.
Monitor construction sites and job hours in real-time.
Identify areas in need of improvement.
Reduce liability and risk.
Store your information in the secure GoCanvas cloud network.
And so much more.

Are you ready to improve the efficiency of your crew and get the job right– the first time? Try GoCanvas for free today – no credit card required. Roll out your first mobile forms in a matter of minutes.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog

A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Field Operations | Analytics and Data Collection

5 Methods For Collecting Your Field Service Data

Posted on August 30, 2022July 28, 2025 by GoCanvas Team

5 Methods For Collecting Your Field Service Data

Field service data is the new gold for HVAC, IT, oil and gas, facilities management, construction, maintenance, Telcom, and countless other industries. Data collected by field service workers (i.e., employees conducting work on customer premises) can transform your business, increase efficiency, and streamline business operations.

How the data is collected matters just as much as the information obtained. With that in mind, there are five methods you can use to collect field data. They include:

Interviews.
Observation.
Paper Surveys / Questionnaires.
Reviewing Field Service Worker Documents.
Field Service Automation Apps & Software.

Continue reading to learn more about each.

What is Field Data Capture?

Field data capture refers to any information field workers (i.e., carpenters, plumbers, IT specialists, consultants, etc.) collect and input into digital or physical forms. Generally, the type of data collected can include information like:

Customer satisfaction surveys.
Electronic signatures.
Employee performance metrics.
Travel time and GPS location.
Best dispatch strategies.
Revenue by employee per field service visit.
Delivery times.
The time it takes to complete specific tasks.
Inventory levels.
Cost of parts, delivery, and labor per job.
And much more.

The field service data that needs to be collected depends on the industry. However, one thing is clear— every field service company can gain valuable insights from detailed and organized data collected from workers in the field.

What is a Field Data Collection App?

Field data collection apps collect and analyze quantitative and qualitative data in real-time while employees are in the field. In most cases, this can be accomplished on a mobile device (i.e., iPhone or Android device) or a laptop. Generally, they help businesses streamline field service dispatch, analyze data, and ultimately provide a better customer experience.

Learn about the 5 methods for collecting field service data below.

1. Interviews

One of the oldest methods of field service data collection is interviewing employees when they return from completing a work order. While there are some benefits to collecting data in this method, it can yield inconsistent and inaccessible results.

2. Observation

Another way to collect data from employees in the field is to send a supervisor on every work order to observe. Having a senior employee observe another worker has some value. However, sending multiple employees out for one service order, sales call, etc., is a strain on business resources. Further, aggregating that information and turning it into actionable insights can be challenging.

3. Paper Surveys / Questionnaires

Many businesses use paper surveys and questionnaires to evaluate customer satisfaction or employee performance. While this is a great starting point, it can lead to an unnecessary bulk of paperwork, which can strain business operations. Further, analyzing data obtained through paper surveys and questionnaires can be challenging. Due to illegible handwriting, transcription mistakes, inaccuracies, and more.

4. Reviewing Field Service Worker Documents

If your field service business reviews all employee documents to assess employee performance, customer satisfaction, costs, etc., it can take forever to collect essential information.

For example, suppose your business waits until the end of the month (when employees turn in their reports) to assess mileage, dispatch needs, employee performance, etc. In that case, your business is constantly making decisions based on old data, which can leave you at a competitive disadvantage.

5. Field Service Automation Apps & Software

Field service automation apps and software can drastically improve employee efficiency, customer satisfaction, and your business’s bottom line. These mobile applications help to:

Minimize the time it takes to collect and analyze data.
Decrease the likelihood of duplicate documents.
Limit the cost of data storage.
Enable searchable data.
Increase the volume of data your business can analyze.
Enhance real-time visibility of what’s happening in the field.

Learn how GoCanvas field service automation apps and software can help to improve your business’s efficiency by replacing the paperwork with digital field service forms.

What’s The Best Field Service Software?

GoCanvas field service automation apps and software fit all types of businesses and needs. They are dynamic, customizable, and easily accessible on mobile devices.

Our customers report a 24% increase in productivity after using our apps. One of the best parts is you can build and roll out your customized field service automation application in under a day. See why thousands of customers trust us to take their business to the next level. Sign up for a free trial today – no credit card required.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Two people in an office looking at a tablet.

Improving Your Operations with Field Service Management Software

Whether you have two or 200 employees, your business’ success depends on their hard work. Passionate, motivated team players are the difference between…

Two people in hard hats looking off camera.

Should You Connect Field Service Management Software with QuickBooks?

Field service management software has shown to increase productivity both for employees in the field and operations teams in the office. You may be wondering how field service…

How the Best Field Services Businesses Use Mobile Apps

Mobility and field service: the talk has been happening forever. The idea that real-time information improves customer service and boosts technician productivity is changing…

Read the eBook

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Analytics and Data Collection | Business Operations

Create Your Own QR and Bar code Scanning in GoCanvas for iOS and Android Devices

Posted on August 30, 2022July 28, 2025 by GoCanvas Team

Create Your Own QR and Bar code Scanning in GoCanvas for iOS and Android Devices

When it comes to your business, productivity is key. A QR and barcode scanning option can make life a lot easier for you and your employees by streamlining work orders, tracking inventory, and much more.

How Business’ Have Utilized GoCanvas’ Scanning Technology

Our scanning technology has been a popular feature for many types of industries such as the construction industry, the service industry, the petroleum industry, the transportation sector, and the energy sector. Here’s how some our customers have utilized QR and barcode scanning to fulfill their business’ needs:

Inspections
Work Orders
Timecards
Daily-Weekly Reports

The Benefits of QR and Barcode Scanning for Business Productivity

GoCanvas offers, for FREE, the ability to add Barcode & QR code scanning to any of your GoCanvas mobile forms. Retail, warehousing, field services, manufacturing and other businesses reap productivity benefits in using QR and barcode scanning including:

Error Reduction: Scanning data is much more accurate than having users manually enter data.
Time Savings: Scanning dramatically reduces the time your employees spend gathering information, especially when doing inventory.
Elimination of Paper: GoCanvas mobile forms store all of your data in the cloud, eliminating the need for paper records.
Improved Customer Service: By speeding up work order and inventory processes, you can improve your customer service.

How to Set Up Scanning Functionality to Your GoCanvas Forms

Here are the steps to add QR and barcode scanning functionality to your GoCanvas forms.

Log on to the GoCanvas website and open the forma you wish to use.
Add a QR/Barcode field to the screen within the form where you would like to use this feature.
Name the QR/Barcode field whatever you like, “Scan Barcode,”; and press the “Enter” key.
Make sure to press “publish to device” to make your changes live on your smartphone or iOS device.

The good news? Your mobile device already has a built-in barcode and QR code scanner/QR and barcode reader, which is (the camera app) so, you don’t need to download any software.

Start Using Your Custom QR Code & Barcode On Mobile Devices

Once the desired form has the QR and barcode field(s) added, you are ready to move on to your smartphone or tablet and start using this functionality.

On your device, you will launch and log in to the GoCanvas client as usual and then launch the form you just added the QR or barcode field to. You will now see the text “Capture Barcode” below the barcode field.

Create your own mobile apps with GoCanvas!

Click the “Capture Barcode” button

You will now see a green square in the center of the screen.
Line up the product’s barcode or QR code within the square to capture.
The square will turn green or red (depending on the device) and the code will be captured like taking a picture. You don’t have to do anything more than line up the code within the box and wait for it to capture.

Once the code has been captured you will see the screen go back to your GoCanvas form and the Barcode field will be populated with the code.

You can supercharge your application by having your code pull up a product catalog, price, patient record, location history, or anything at all. Learn more about this feature and info on using QR or Barcode scanning with Reference Data.

Integrate GoCanvas’ QR and Barcode Scanner Functionality to Your Digital Solutions Today

Scan QR codes and barcodes in real-time and save the hassle of manually inputting information. The GoCanvas QR and barcode scanner functionality integrates with your existing mobile forms and applications to make data collection faster and more accurate. You can also use our code scanner for all types of QR and barcode formats for inventory management, asset tracking, timekeeping, customer check-in, and more! GoCanvas forms are available on iPhones and Android phones and our solution can be found in Google Play, Amazon, and Apple app stores. Learn more about setting up your own QR codes and barcode functionality today.

Contact Us

If you have any issues or need assistance setting up this or any of our features please don’t hesitate to contact us.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Analytics and Data Collection | Forms

Understanding a Construction Delay Claim

Posted on August 25, 2022July 28, 2025 by GoCanvas Team

Understanding a Construction Delay Claim

What is a Construction Delay Claim?

Like trains and planes, a construction project needs to run on time. When a schedule gets delayed for a period of time, it is important for contractors, general managers, and other professional builders to document the setback with a construction delay claim.

A construction delay claim is a formal request for compensation that is made by a contractor to a project owner when the contractor believes that they have incurred damages as a result of delays to the project.

A builder may reduce his loss if he implements Critical Path Method (CPM) scheduling in his contract provisions. This algorithm defines contingencies that occur during a building project and may grant the contractor an extension of time and avoid additional costs. By recording the situation with a construction delay claim, the contractor is protected from future contract disputes and possible litigation.

There are three main types of construction delay claims that can be classified into three categories depending on the cause of the delay:

Different Types of Construction Delay Claims

Once you’re in the middle of a set-back, you need to determine the cause of your project delay and the estimated length of time a general contractor needs to correct the situation. Claims are also divided into three categories:

Excusable or Inexcusable Delay Claims
Compensable or Non-compensable Delay Claims
Critical Path or Noncritical Path Delay Claims

Excusable Delay Claims vs. Inexcusable Delay Claims

The first thing you need to identify is whether the cause of your delay is excusable or inexcusable. An excusable delay is a type of force majeure, which is an unforeseeable event that interrupts the construction project timeline. An inexcusable delay claim, on the other hand, is when the contractor is at fault for the delays.

Examples of Excusable Delays

Site conditions like Weather and natural disasters, such as heavy rain, hurricanes, earthquakes, or wildfires.
Errors in the design of the project.
Hindrance by a third party, such as a regulatory agency that discovers a rule violation. This could include a black-mold infestation or destruction of an endangered species’ habitat.
The owner changes the original design.
A dispute emerges regarding property ownership.
Bad faith is revealed, including knowledge of a fault line on the property.
Unforeseen hindrances e.g. during a remodel, you might uncover a rotted floor that needs to be removed and replaced.

Examples of Inexcusable Delays

Poor quality construction that must be rebuilt affecting the project schedule.
Slow acquisition of necessary equipment, tools, or supplies.
Lack of supervision of workers resulting in unsafe working conditions and/or delayed labor productivity/delay damages.

The excusable vs. inexcusable determination of a claim will impact compensation made to a contractor, subcontractor, or owner.

Compensable Delay Claims vs. Non-Compensable Delay Claims

The second thing you need to identify is whether the delay is compensable or non-compensable. A compensable delay claim means that the contractor can bill the project owner for any extra time and expenses associated with the delays in project completion. A non-compensable delay claim, on the other hand, does not entitle the contractor to additional compensation from the owner regardless of the extension of time and material costs.

In order to be compensated regardless of the completion date, the contractor needs to prove that the delays were caused by an event that was beyond their control, such as poor weather conditions or a change in the design of the project. The contractor also needs to show that they took reasonable measures to avoid or mitigate the effects of the delay. If the contractor is found to be at fault for the delays, then they will not be eligible for compensation from the owner.

Critical Path Delay Claim vs. Noncritical Path Delay Claim

Compensation may often depend on the construction schedule’s final completion date stated in its CPM scheduling. The project’s management critical path’s timeline identifies each construction stage, the length of time it will take to complete, and its dependence upon the work preceding it.

A critical path delay claim is one in which the contractor proves that the delays were caused by an event that was beyond their control and that the delays will cause a ripple effect throughout the project, pushing back the completion date. A non-critical path delay claim is one where the contractor does not prove that the delays will cause a ripple effect and, as a result, the final completion date is not pushed back.

Smart professionals insert extra “float” time into every phase of their critical path to allow for contingencies. In one scenario, a builder might be slated to lay a foundation by August 1 but will schedule an additional 20 days of float time. Despite setbacks, if a contractor remains within the CPM’s allotted time, it is still considered an uncritical delay because it does not exceed the final completion date.

However, if one obstruction or a succession of delays has a cumulative impact on the final completion date, the client may face lost profit due to extra interest payments, higher insurance premiums, loss of rental income, and other streams of revenue. When a project enters this critical period, a contractor may owe compensable costs to the client.

How Electronic Options Can Expedite Construction Delay Claims

Prompt filing of a construction delay claim is important throughout the build. It’s not a time to be slowed down by paperwork and difficult calculations. If a builder needs to notify his construction partners, including his client, bank, inspector, or architect, timing is crucial. If this delay is not addressed in a timely manner, it could damage a builder’s reputation, sabotage your credit, or impact future work acquisition. A digital platform with an easy-to-use construction project management app can save a contractor precious time.

Don’t be intimidated by electronic options. People often learn a new app on a mobile device over a coffee break or lunch hour. A template for a construction delay claim will include contact info and a description of the problem. The drag-and-drop feature of the affordable GoCanvas’ construction templates allows you to expound on the reason for the slow-down, outline options to correct the issue, and estimate additional time and cost. GoCanvas apps have the capacity to capture signatures, edit submissions, and dispatch data. They also have options to capture images and provide API service that puts full research tools at your fingertips. This documentation will ultimately help when making decisions regarding who is at fault, who can be compensated and when the status becomes critical.

Construction Delay Claim Forms Available with GoCanvas Apps

GoCanvas has created a full collection of construction apps that are designed to expedite the challenging demands of a building project. Records of your construction progress can also help you plan future projects.

Delay Notice Construction Forms for Contractors

Excellent for documentation and reference, this app outlines potential solutions to get a project back on track.

Construction Project Notification of Dela

This straightforward app summarizes any delay situation with relevant fields.

Memorandum of Delay Construction Forms for Contractors

With a focus on compliance, this app helps you report a delay in a project. Working with timelines, this app follows the effect on the scope of work.

GoCanvas designs easy-to-use apps for busy professionals. These apps work with you to digitalize your office and reduce your paper load. The Application Store also features apps that help you streamline and track Project Implementation, Inspections, and Work. Contact us today to learn more.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Inspections | Analytics and Data Collection | Business Operations

Automate Data Entry by Scanning Barcodes & QR Codes

Posted on August 23, 2022July 28, 2025 by GoCanvas Team

Automate Data Entry by Scanning Barcodes & QR Codes

In today’s business world, data entry is a crucial task. It’s often the first step in any process and can be very time-consuming. There are many ways to automate data entry, but one of the most efficient methods is by scanning barcodes and QR codes.

Efficient QR Code & Barcode Technology

When building out your mobile data collection platform with GoCanvas, it’s important to understand all the ways that you’re able to streamline your existing data collection processes.

The beauty of the GoCanvas platform is that it allows you to leverage the power of the mobile devices you already own. You can now take photos, collect GPS coordinates, capture payments, and more without the need for additional 3rd party tools.

But one of the biggest overlooked features is the ability to scan barcodes and QR codes using your mobile device’s auto-focus camera. This built-in functionality allows companies to quickly scan codes into their forms without having to manually type out 12+ characters. This scanned data can even be linked to other parts or sections of your mobile forms so that it automatically pre-populates additional data within your mobile forms using Reference Data. We will dive more into this below.

Improve Business with QR Code and Barcode Data Entry

Do you commonly fill out lists or tables full of data? Does it normally involve typing in long names, descriptions, item codes, etc? If you answered yes to any of these questions, then QR and Barcode Scanning from GoCanvas is right for you! There are essentially two ways that the GoCanvas QR and Barcode Scanning feature works.

Utilize QR & Barcode Readers for Standalone Data

The first way is without connecting the QR or Barcode Scanning field to reference data and just using it as a standalone data input field. This means that you would simply scan barcodes using your device’s camera and have the numbers or text data (QR codes) populate in that specific data field within your mobile form. Simple and easy. No manual data entry is involved.

Connect QR & Barcode Scanners to Reference Data

The second way would be to connect the Barcode Scanning field to Reference Data. By doing this, when a code is scanned, that data can then pre-populate other reference data-connected fields within the mobile form. This can drastically reduce data entry time for a report since all that is needed to be done is the scanning of the barcode.

A prime example would be if you were logging equipment at the end of the day. Instead of having to manually type in five lines of data for each piece of equipment, I would simply scan the item’s barcode and the matching Reference Data would auto-fill in the corresponding data fields.

Reasons to Use QR Code & Barcode Software

Top use cases for GoCanvas QR and barcode scanning include:

Facility Inspections
Safety Equipment Checks
Product Merchandising
Item Lookup / Site Inventory
Transportation/Logistics – Shipping

And click here to learn how the global shipping company, Royal Cargo, saves over $144K annually by using GoCanvas mobile forms with barcode scanning.

How to Implement Code Scanners to Your Mobile Forms

Implementing QR and barcode scanning within your new or existing mobile forms such as IOS or Android devices is extremely easy. To get started, simply head over to the GoCanvas App Builder and begin editing the form you wish to add this feature too. On the left side of the Builder, you will see the field “Barcode” that you can add to any screen of your mobile form. Simply add this field to the section you wish to grant QR and barcode scanning abilities and you’re all set.

Propelling Your Mobile Data Collection Management System

Your business will now start to quickly see the benefits of using QR and barcoding scanning, which include:

Quicker data entry
Increased data accuracy
Reduction in inventory errors
Improved workflow

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Analytics and Data Collection

Create the Best Checklist App with GoCanvas

Posted on August 19, 2022July 28, 2025 by GoCanvas Team

Create the Best Checklist App with GoCanvas

Create the Best Checklist App with GoCanvas

Checklist apps are growing in popularity because they offer an efficient solution for task management and workflows. Mobile checklists are even more efficient with their dynamic features and the elimination of hassles associated with paperwork, such as lost or damaged forms, illegible handwriting, and incorrect information. By using a checklist app, businesses can ensure that tasks are completed correctly and on time.

GoCanvas provides companies the ability to create their own checklist app to enhance business solutions. Our easy-to-use drag-and-drop interface makes it simple to get started without any coding required. With GoCanvas, you can quickly create mobile forms and checklists for your business needs without any headaches.

Businesses Who Can Benefit From a Customizable Checklist App

There are many types of businesses that can benefit from their very own customizable checklist app such as businesses in the construction industry, the service industry, the petroleum industry, the transportation sector, and the energy sector. Here’s what our customers have utilized their checklist apps for:

Inspections
Work Orders
Timecards
Daily-Weekly Reports

Now that you know how a GoCanvas checklist app can benefit your business’s project management, here are the quick and easy steps to creating your own checklist app using GoCanvas.

Choose a Customizable Template for Your Checklist App

Making a customized application is easy when you partner with GoCanvas. The GoCanvas system has thousands of pre-built checklist templates – many of which were created for specific industries – for users to access. Each of these checklists is completely customizable to your business and its process preferences. Some of the most popular industry-specific checklist templates offered by GoCanvas include:

Each of these templates can be edited using GoCanvas’ simple “drag and drop” app builder tool. You can even add your company’s logo, name, and other branding information. To view the full range of GoCanvas template offerings, browse the GoCanvas Application Store today.

Add Checklist App Features for Android and IOS Mobile Devices

GoCanvas offers a variety of features that make it the perfect platform for creating a checklist app. Our platform is fully customizable, so you can tailor your app to fit your specific business needs. We also offer a wide range of integrations, so you can connect your checklist app with the other tools you use. These features may include:

Data Capture: Helps you capture data such as signatures in real-time.
Photo/Video Capture Allows you to take pictures or videos and add them to the report.
GPS/Location Services: Enables you to track the location where the inspection or cleaning took place.
Offline Data Collection: Lets you collect data even when there is no internet connection.
Push Notifications: Allow you to send notifications to your team members in real-time.
Integrations (such as subtasks and shortcuts): Helps you automate your checklist processes.

With GoCanvas, you have the flexibility to add as many features as you need to create the perfect checklist app for your business.

Publish Your Checklist App to Your GoCanvas Mobile Devices

Once you have created your checklist app, it’s time to put it into action. With GoCanvas, you and your team can easily access the checklist from your smartphone or tablet. Mobile apps make it easy for you to take your checklist processes with you wherever you go. Ultimately, mobile checklists provide enhanced convenience while helping you save both time and money on your checklist processes.

How Businesses Can Utilize Checklist Apps to Increase Productivity

Business owners can utilize customizable checklists for multiple functionality purposes such as:

Delegating Tasks: Daily tasks for work orders, timecards, and safety reports can be assigned to specific team members as “to dos” via the checklist app.

Tracking Results: Checklists provide an efficient way to monitor and track results in real time. This is especially helpful for quality control purposes.

Analyzing Data: By collecting data via checklists, you can generate insightful analytics that helps you improve your business processes.

Time Tracking: Time management for inspections can be tricky, but checklists can help keep everyone on track by providing a clear outline of what needs to be done.

Prioritizing Customer Service: By using checklists, you can ensure that every customer receives the same level of service. This is especially important for businesses that rely heavily on repeat customers.

Decreasing Paper Waste and Saving Money: Paper waste reduction is not only environmentally-friendly, but it can also help businesses save money by reducing pricing for businesses on printing and paper costs.

Start Customizing Your Digital Checklist Today with GoCanvas

Are you ready to start creating your own mobile checklists using GoCanvas? The knowledgeable GoCanvas experts are available to guide you along the way as you convert your paper processes to mobile. If you have a paper checklist that you use regularly, send it to GoCanvas and our professionals will convert it to a mobile form for you. Try GoCanvas for free to start building your checklist apps today!

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Business Operations | Analytics and Data Collection

5 Best Practices for Small Business Data Collection

Posted on August 15, 2022July 28, 2025 by GoCanvas Team

5 Best Practices for Small Business Data Collection

Data collection is critical for any small business. The data you collect can help you make better decisions about your customers, your marketing strategy, and even your overall business strategy. But collecting data can be a challenge, especially for small businesses.

No matter what industry or niche you’re in, one of the things that can make or break you is how you handle data collection. There are many different types of data collection such as survey questions, demographics questionnaires, customer data, web analytics, and more. The important thing is that you have a system in place to collect this data so you can use it to improve your business.

Failing to follow the best practices for data collection can have serious consequences such as decreased customer satisfaction, lower data quality, and even legal issues. Small businesses should focus on data collection as much, if not more, than bigger businesses because they don’t have the same resources to fall back on. A big business might be ok with losing a few invoices a month and can get by losing $10,000 in potential revenue. But can you afford to?

Here are a few best practices for small businesses to follow for successful data collection:

1. Create a Process for Data Management

There are many different methods of data collection, but the most important thing is to have a process in place. Whether you’re just getting started with your data collection efforts or refocusing them, this process should be repeatable and scale-able so that as you grow, you’re not having to reinvent the wheel each month.

There are many aspects to consider when creating your process for data collection such as:

How will you collect the data?
Who will be responsible for collecting the data?
When will the data be collected?
How often will the data be collected?
What format will the data be collected in?

Avoiding time-consuming and costly mistakes is essential for small businesses. Defining the data set you need and how you will collect it from the outset will help save time and money down the line.

2. Be Consistent with Data Integrity

Data integrity is essential for small businesses. This means that the data you collect needs to be accurate and consistent. There are a few ways to ensure this:

Use the same method of data collection each time: This could be surveys, customer feedback forms, web analytics, or something else.
Create a data dictionary: This is a reference tool that defines all of the data points you’re collecting and how they should be used. This is especially helpful if you have multiple team members responsible for data collection.
Use templates: Templates help to ensure that the data is collected in a consistent format. This makes it easier to analyze and use later on.

Stick to a time frame: Timing is everything when it comes to data collection. Make sure you’re collecting data at the same time each day, week, or month. This will help you spot trends over time.

Being consistent with your data collection methods is crucial so you can track efforts over time and have the ability to make business decisions based on insights you’re discovering.

3. Collect and Store Your Data Securely

It is important for small businesses to collect data and have a secure place to store it. You are probably collecting various types of information from your customers, partners, and employees, in addition to the data you track about your own business. Make sure you’re storing this securely. At GoCanvas, we help our clients store their data securely in the cloud, so there’s no need to worry about file cabinets or physical storage space.

4. Make Data Collection Simple

Another best practice for small business data collection is to make it as simple as possible for your workforce and/or your customers to get you the information you’re looking for. No one wants to fill out a 20-question survey, so try to keep things short and sweet. You can also use incentives to encourage participation in surveys or feedback forms.

Instead of asking people to fill out any paper forms at all, why not use online surveys to collect this information? You’ll get your raw data back in real-time quickly and securely, and you won’t have to deal with terrible handwriting, torn pages, or completely lost forms. Watch this video about how GoCanvas can help you go paperless and mobile with your data collection.

5. Evaluate and Improve Your Data Collection Process

As business owners, it’s important to set time aside to take a step back and evaluate your data collection efforts, as well as the data itself. Ask yourself what’s working and what’s not working in your data collection process. Analytics is one way to gain insight into what is working in your data and what is not.

By using the latest features and technologies (signature capture, integrations, GPS recording, barcode scanning, calculations, etc.) you can improve the quality of your data and make sure it is high-quality.

You might also find that one element of your data collection process is holding you back. Tightening the sales cycle in a small business is incredibly important for growth and sustainability.

Modernize the Way Your Small Business Collects Data

Now you can easily modernize the way you are collecting data for your small business. Whether you are looking to improve your data handling processes or advance reporting, we hope you consider using GoCanvas as your data collection tool. Sign up for GoCanvas free and give our platform a try today!

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Man inputting digital work order into a tablet from a work site.

How Digital Work Orders Impact Your Key Business Outcomes

Is your company still using paper sheets to manage work orders? The drawbacks of using paper forms are often hidden, making it difficult to understand the true impact of paper forms on a business…

Woman reviewing data via her mobile phone.

See How Centurion Got Amazing ROI from GoCanvas

Centurion is the largest heavy haulage provider in Australia. They deliver national supply chain solutions to the resources, energy, construction & retail sectors throughout Western Australia, Queensland & the Northern Territory…

Read their Story

A man reviewing data on tablet collected by GoCanvas solutions.

5 Tips to Improve How Your Business Collects Data

Companies rely on collecting data in order to operate. In a fast-changing world, companies that focus on streamlining and improving their data collection processes will be able to do more. The good news is that it’s become easier than ever for businesses of all…

Discover the 5 Tips

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Project Management | Analytics and Data Collection | Business Operations

The Importance of Accurate Construction Estimates for Your Job Site

Posted on August 12, 2022July 28, 2025 by GoCanvas Team

The Importance of Accurate Construction Estimates for Your Job Site

5 Elements of Construction Estimates

As with any type of estimate, a construction estimate must take into account the specific needs of the project at hand. Several elements must be considered when putting together a construction estimate, including:

The scope of work: This refers to the overall size and scope of the project, as well as any special considerations that need to be taken into account.
The schedule: This includes the timeline for the project, as well as any milestones that need to be met. Making sure project management is a part of your process is very important.
The budget and direct cost: This is perhaps the most important element of the project estimate, as it will determine how much money needs to be set aside for the cost of construction.
The risks: There are always risks associated with any construction project, and these need to be taken into account when estimating the costs.
The resources: This includes both the materials construction professionals will need for the project, as well as the labor required to complete it.

By taking all of these elements into account, you can be sure that your construction estimate is as accurate as possible.

Why it’s Crucial to Prepare Accurate Construction Estimates

Taking the time to prepare thorough and accurate cost estimates is critical. Estimates involve a number of variables and aren’t easy to calculate. The process can be complicated and time-consuming.

However, taking the time to prepare a thorough and accurate estimate is critical. An estimate that is too high will make your bid less competitive, while estimating too low can take a toll on your profits and the growth of your business.

5 Common Errors in the Construction Industry

There are many common errors that can occur in the construction industry, such as:

There are many common errors that can occur in the construction industry, such as:

Topography, and whether grading or drainage is an issue
The design phase and the integration of design development of the project
Whether existing structures have to be demolished or removed from the premises
Proximity to supply centers and sources of labor
Access to the site, and whether the roads/access routes can handle heavy vehicle traffic

Overlooking less-obvious costs: Indirect costs and overhead costs like permits, cost of database, unit cost, change orders, and inspection fees are frequently left out of estimates, and these can add up to thousands of dollars. There are also less-obvious project costs like material costs for temporary power, dumpsters, and site prep. Even forgetting to add tax to your materials estimate can cost you plenty. Your best bet to avoid commonly overlooked costs is a good construction checklist and detailed plans and specifications. These are available as paper forms, but mobile apps make construction estimating more accurate and efficient. Some mobile job estimators, for instance, will do the math for you, so you don’t have to tally countless rows of services and materials — and risk leaving off something important. And unlike complicated estimating tools that you have to purchase and install on your computer, apps are much less expensive and easier to get up and running, and ideal for reluctant and savvy technology users alike.
Job site surprises: Even if you visit the project site beforehand, some surprises are bound to crop up. Sometimes water or insect damage or structural issues aren’t apparent until you’ve started the job. While there’s no way to totally avoid these unwelcome surprises, your construction bid should include both the probable scope of work as well as a reasonable pricing structure for the unknown portions — for example: X dollars for each linear foot of floor joist that needs replacement, or X dollars to install a sump pump if conditions require one. The idea is to list specific prices for specific conditions rather than having an open-ended time-and-materials contract.
Underestimating labor costs: Labor rates are one of the most difficult costs to estimate. For one thing, you need to consider not only how many labor hours and workers the job requires, but also the workers’ experience and whether subcontractors or other construction management will be needed. And, since hourly rates for construction workers vary throughout the country, you’ll need to verify current wage rates and fringe benefits for the building trades involved through local union offices, other contractors, supply yards, and other reliable sources. Don’t forget to include possible overtime rates.
Not checking your numbers: Even if you’re sure you’ve got the right rates, measurements, taxes, etc., you should check and double-check your numbers before submitting your estimate. Common mistakes in this area include:

Math errors. Again, mobile construction apps can lower your risk of making a mistake. At the very least, use a calculator or have the calculations checked by another person.
Measurement errors. Taking the wrong measurements and dimensions from plans, drawings, and specs results in corresponding mistakes in the cost of materials. Consider using an app to calculate measurements, and have another person check your work.
Using incorrect units of measure (for example, square feet instead of square yards) can result in substantial cost increases or decreases.

Enhance Your Construction Estimates with GoCanvas

Technologies like mobile construction apps can assist in the construction cost estimating process by tracking the description of work and doing the calculations for you, among other things. GoCanvas can help propel your construction business with the help of our mobile tools.

About GoCanvas

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

How Digital Work Orders Impact Your Key Business Outcomes

Is your company still using paper sheets to manage work orders? The drawbacks of using paper forms are often hidden, making it difficult to understand the true impact of paper forms on a business…