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Event Planning Checklist Mobile App

Whether you are planning a brown bag lunch, a community roundtable or even a health fair, preparation and organization are the keys to success. The size and scope of your event will dictate how many of the activities listed in the app need to be integrated into your plan. This app can be edited with ease. The Event Planning Checklist mobile app includes a timeline based checklist taking you from the initial planning stage and provides checklists from a month before the event up until your event and even includes an after event checklist. GoCanvas apps allows you to capture images.

  • Lendlease
  • The Cooperative
  • PG&E
  • Red Bull
  • Mirvac

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Take a peek inside the Event Planning Checklist Mobile App

Included Features

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Included Fields

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    Whether you are planning a brown bag lunch, a community roundtable or even a health fair, prepara...

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    Determine the type, size and atmosphere of the event.

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    Set up your record-keeping process and create an event binder.

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    Select location and plan logistics (room set-up, food, audiovisual equipment, accessibility for t...

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    Develop the budget, timeline and event agenda.

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    Recruit and secure sponsors, if necessary.

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    Identify and invite speakers.

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    Determine what materials and services you will need from outside vendors.

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    Do not forget food and beverages; room set-up, including tables and chairs; photographer; signs, ...

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    Call potential speakers to seek confirmations.

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    Touch base with sponsors to update them on your progress.

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    Choose a caterer or volunteer to organize the menu and food purchases.

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    Determine food or catering selections; provide caterers with a head count by the deadline.

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    Determine a central office space and medical or mobility needs.

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    Determine transportation access.

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    Finalize and print materials.

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    Decide whether you will invite media and compile a list of which outlets to target, complete with...

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    Distribute invitations.

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    Determine audiovisual needs and make arrangements with the event venue.

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    Contact speakers to discuss their presentations and ask if they need additional information or su...

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    Make a list of materials to be taken to the location and begin packaging them.

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    Make staff assignments (including registration staff, note taker, audiovisual coordinator, speake...

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    Confirm all event details with photographer, including logistics and the types of shots you’re lo...

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    Verify details with venue, confirm audiovisual needs and send venue your room or other event spac...

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    Conduct a site walk-through.

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    Call reporters to encourage attendance.

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    Finalize and print the agenda and participant list.

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    Touch base with speakers to make sure they have the correct date and location of the event, as we...

  • ...and More!

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