Inspections

10 Must-Have Fields for Food and Beverage Processing Site Inspection Form Templates

Posted on by GoCanvas Team

10 Must-Have Fields for Food and Beverage Processing Site Inspection Form Templates

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In the food and beverage processing industry, companies need to perform regular inspections to maintain safe processes and environments. By taking the right steps and implementing various industry best practices, inspectors can adequately complete all safety inspections to maintain compliance and protect the company’s bottom line.

It’s important to understand what requirements are in place and how inspection forms can help meet them by incorporating the right fields.

Common Regulatory Requirements for Food and Beverage Processing Facilities

Food and beverage processing companies must protect consumers from potentially contaminated food and create a safe environment for employees. To ensure food processors maintain consistently safe operations, the U.S. Food and Drug Administration (FDA) and other governing bodies have put rules and regulations in place for these facilities. 

Since the Obama administration’s introduction of the Food Safety Modernization Act (FSMA) in 2011, the FDA has mandated inspections of food and beverage processing facilities more frequently. The FDA and the U.S. Department of Agriculture (USDA) have many requirements that food and beverage processing plants must meet in accordance with the FSMA.

For example, these facilities should have USDA-approved antimicrobial flooring to help prevent the growth and spread of harmful bacteria. Equipment must also be generally sanitary, cleanable, non-toxic, and devoid of the risk of contaminating food items. 

As food and beverage processors work to meet these strict regulatory standards, it’s best to have forms that help conduct thorough inspections in these facilities. The key is knowing what kinds of fields to include in your inspection forms to ensure all equipment and systems are checked thoroughly.

10 Fields to Include in Food and Beverage Processing Site Inspection Forms

To maintain consistent compliance with FDA, USDA, and other requirements, the following are some of the main types of fields to include in food and beverage processing inspection forms.

1. Image Fields

One of the most important fields to include in electronic inspection forms is an image field. This field enables inspecting employees to upload images of any potentially faulty equipment and machinery in the facility. Management can then determine the specific problem and take the necessary steps to issue maintenance as soon as possible.

2. Food Safety

Another crucial field to include is food safety, which will cover many items that your inspector can check. For example, this checklist would help ensure all food contained within the facility is from an approved source, that all food is devoid of contamination and spoilage, and that all equipment handling food remains at least 6 inches off the floor.

Additionally, this section can help determine whether all food storage containers are clean, properly labeled, and sufficiently sealed.

3. Temperature Control

Your form should also include a temperature control field that indicates whether a facility’s temperature settings are safe. All potentially hazardous foods must be within a safe temperature range to avoid spoilage, thermometers must be accurate, and frozen foods must undergo a safe thawing method if necessary. 

4. Personnel

This section will help gauge employees’ health and safety when handling food items. If employees are handling food, this field should require inspectors to see if employees exhibit any signs of illness or wounds that could lead to contamination. Employees must also wash their hands consistently and properly. This section will also check to ensure a supervisor is always on duty to monitor operations and that employees store their personal belongings in the designated safe area.

5. Equipment and Utensils

Your form should include sections for equipment and utensil checks to ensure the equipment is clean and in good shape. In addition, this part of the form requires checking for malfunctioning or nonfunctioning equipment, and facilitating repairs and replacements when necessary. Lastly, this area will ensure that all utensils go through proper cleaning and sterilization procedures using dishwashers and other equipment.

6. Water and Sewage

Your form will also benefit from a section covering water and sewage in your facility. For example, this section will help confirm whether sinks are functioning properly and at the right temperatures, and that plumbing systems are checked for cracks and other damage or wear. In addition, this section could cover grease traps, liquid waste lines, and cross-connection control devices.

7. Toilet Facilities and Sinks

All restrooms and corresponding facilities should be regularly cleaned and maintained. These facilities also require functioning handwashing sinks with paper towels and antibacterial hand soap. Wall-mounted toilet paper dispensers are another common requirement in these facilities.

8. Ventilation and Lighting

Food processing facilities need proper ventilation and illumination. Functioning ventilation systems will maintain steady air quality, while proper lighting will maximize visibility in and around the facility. Shatterproof lights are a common feature of food processing facilities.

9. Refuse

Yet another item to consider is refuse and trash disposal. Inspectors should check interior and exterior trash containers to determine whether they’re clean and functional. Trash containers also require proper sealing, with lids kept closed at all times when not in use.

10. Pest Control

An infestation is one of the biggest potential hazards in any food and beverage processing environment. Inspections must check for the presence of any rodents or insects such as cockroaches and flies. Facilities must also seal off food preparation and other areas from live animals such as birds. When using pesticides, staff must use approved chemicals correctly to avoid contaminating food items.

Turn to GoCanvas for Detailed Food and Beverage Processing Inspection Forms

Having detailed forms for inspecting food and beverage processing facilities will help prevent potential issues from compromising your operations, employees, and end products. Knowing what fields to include will help you build a comprehensive checklist that inspectors can easily follow to help maintain compliance and resolve any existing issues. If you want to help building inspection checklists for your food and beverage processing operations, consider implementing GoCanvas inspection form templates. You can craft in-depth checklists for food and beverage processing, along with other types of forms based on your needs. Request a demo today or try GoCanvas for free to get started.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Internal Audit Best Practices: How to Ensure Your Facility’s Process Checklists Comply With New OSHA Standards

Posted on by GoCanvas Team

Internal Audit Best Practices: How to Ensure Your Facility’s Process Checklists Comply With New OSHA Standards

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Job site inspection is a critical step for manufacturing, material storage, and other industries, especially if they want to maintain compliance with new regulatory requirements and standards. You might have checklists to help you conduct inspections of your facilities. However, you may worry that these checklists are becoming outdated and non-compliant. So how do you ensure your internal audit complies with the required standards?

It’s important to ensure your job site inspections are thorough and maintain a safe workplace to protect your employees, equipment, and products. This is particularly the case with the recent standards put in place by the Occupational Safety and Health Administration (OSHA) amid the COVID-19 pandemic. OSHA’s current guidelines for job site inspections appear under the 1926.20 standard. By taking the right steps, you’ll be able to comply with these and other requirements.

Not sure how to keep your inspection processes and checklists up to date? The following are some internal audit best practices for job site inspections and optimizing your checklists.

Conduct Frequent Inspections Based on Priority

To avoid OSHA violations and other breaches, you should prioritize inspections and check different types of equipment at varying frequencies.

For example, you may want to conduct weekly inspections for the following areas:

  • Fall protection
  • Scaffolds
  • Procedures for electrical power
  • Operator and crane certification
  • Ladders and stairways

Meanwhile, you should inspect the following on a daily basis to facilitate a safe environment:

  • Power tools
  • Aerial lifts
  • Forklifts
  • Rigging
  • Slings
  • Personal protective equipment (PPE)
  • Other heavy machinery and equipment

In addition, in accordance with OSHA requirements, you should conduct monthly inspections of cranes, hoists, fire extinguishers, self-breathing apparatuses and respirators, and safety and eyewash showers. 

Properly Prepare for Each Internal Audit

Before conducting each internal audit and inspection, you must know the specific approach you want to take. This helps you determine who will conduct the inspection and what types of PPE they’ll need to perform it safely. 

Remember, according to OSHA’s 1920.20 standard, “Such programs shall provide for frequent and regular inspections of the job sites, materials, and equipment to be made by competent persons designated by employers.” This statement establishes that you must choose someone who qualifies as a “competent person” as OSHA defines them.

Specifically, a competent person is someone who can accurately identify existing and potential workplace hazards that could cause harm to employees. This person must also have the authority to properly address these hazards and create a safer work environment. Ideally, the “competent person” who conducts every internal audit will have adequate training and knowledge of OSHA standards and proper inspection procedures.

Check for PPE

One of the main changes to OSHA standards in recent years is increased emphasis on PPE for employees. To comply with OSHA’s 29 CFR 1910 Subpart I standard, employers must conduct PPE assessments to identify and address any potential workplace hazards, as well as ensure that employees use the proper PPE as needed. 

For example, this standard requires the use of respirators under certain circumstances to protect employees. If employees require these respirators, employers must have a reliable respiratory protection program to comply with OSHA’s standard for Respiratory Protection, 29 CFR 1910.134.

Track Key Data

When conducting inspections, document all findings and track vital data that can help you continually improve your facility’s safety. This data will give you actionable insights into any potential deficiencies in your safety practices. You can then decide on the best course of action to eliminate these deficiencies and create a safer workplace.

Keep Up With OSHA’s Standards

To further keep your practices and checklists updated, it helps to remain aware of OSHA’s existing standards. Doing so will help you remain consistently compliant and avoid potential violations.

One way to stay current is to check OSHA’s news releases, which will detail any notable changes the agency makes to its standards. You can then apply these changes to your preparation phase and checklists. 

Consider Previous Reports

Learn from your previous workplace safety and inspection efforts by looking at past reports. You should review everything from the results of previous inspections and incident investigation reports to workers’ comp insurance details and any near misses that could have resulted in more serious accidents.

Based on the knowledge you glean from previous inspections, you can determine what areas of your business require more thorough inspections and changes. Over time, you’ll be able to perfect your inspection procedures and checklists based on the most significant risks to your business. In turn, you’ll minimize the risk of workplace incidents and maintain compliance with all current regulatory requirements.

Use Digital Checklists

Another way to keep your checklists in top shape is to use digital checklists in lieu of outdated paper versions. Digital checklists also offer more flexibility that will help ensure you’re always working with information that keeps you compliant. 

You can use premade checklist templates from a trusted third party that will equip your business with a comprehensive checklist that’s up to date. As OSHA standards and other regulatory requirements evolve, you can make corresponding changes to your checklist. 

One of the main advantages of digital checklists is their shareability. In fact, employees can view and make changes to these checklists using their mobile devices. They can then share these checklists with authorized parties across devices and systems to ensure everyone is working with the latest version. You’ll no longer need to manually update your checklists with the help of reliable digital versions.

Optimize Your Inspections and Checklists With GoCanvas

If you’re looking for the right tools to help you maintain safety and compliance in your workplace, GoCanvas is here to help. We offer digital checklist templates and thousands of other form templates that connect your offices and job sites. Easily download and optimize our checklist templates for use on any device, without any need for coding skills. With the help of our templates, you’ll remain compliant with OSHA standards as well as many other industry regulations, keeping your workplace safe and protecting your bottom line. Learn more about GoCanvas by requesting a demo, or try it for free today. You’ll be able to find the right forms that keep you compliant and maximize the efficiency of each internal audit.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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How Often Should Industrial Rigging Inspections Be Performed?

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How Often Should Industrial Rigging Inspections Be Performed?

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The numerous risks that come with rigging projects make it necessary to regularly inspect this equipment. Rig inspection will ensure your rigging equipment is consistently safe and compliant with industry rules and regulations. There are many pieces of rigging equipment to inspect, from slings and harnesses to hooks and hoists. 

Here we’ll explore what rig inspection is, how frequently you need these inspections, and how you can benefit from using rigging inspection forms to simplify inspections.

What Is Rig Inspection?

Rig inspection entails looking closely at and testing rigging equipment. The object is to make sure it’s properly maintained and presents minimal risk of mechanical failure and breakdowns. Rigging inspections are often required for equipment in the oil and gas industry. Professionals with experience conducting rig inspections are ideal for inspecting each component of a rig and gauging its condition and risks. 

How Often Do You Need To Inspect Rigging Equipment?

To keep rigging equipment in working order and prevent potential issues and non-compliance, it’s important to conduct rig inspections at key points throughout the equipment’s service life.

Specifically, you should conduct inspections during these times:

When Expecting Equipment Deliveries

The first inspection should occur ahead of the delivery of rigging equipment. As soon as the supplier ships it, and you prepare it for installation at the rig site, you should first inspect it to gauge the condition of each piece of equipment before use. 

Regularly for Extreme Applications

Some applications that put stress on rigging equipment and use it heavily will require more frequent inspections than other less demanding applications. Inspectors should look at the equipment before you use it. This is normally done through a routine visual inspection that takes place whenever you use it for a different shift or application. Depending on the intended use, this could require you to inspect equipment multiple times daily.

Periodically for All Equipment

If you don’t require more frequent inspections for hoisting and rigging systems, you will need to inspect equipment periodically according to standards under the Occupational Safety and Health Administration (OSHA) and the American Society of Mechanical Engineers (ASME). Some equipment will need quarterly or even monthly inspections if it undergoes heavier use. Conversely, other less frequently used equipment may only require annual inspections. 

You will need to determine how frequently equipment requires inspections. This is based on the service conditions, frequency of use, the applications and frequency of application or shift changes, and other factors. Also, keep in mind that OSHA and ASME have different requirements for various components.

What Are the Four Main Components To Inspect on Your Rigging?

There are several pieces of rigging equipment that inspectors will need to look at when conducting a rig inspection. Four of these components to inspect include the following:

  • Rigging hooks and shackles: These components connect all rigging equipment such as ropes and chains to avoid slippage.
  • Slings: These parts help with lifting heavier loads using wire ropes.
  • Blocks and pulleys: These systems can help lift heavy objects by reducing the force required to move and lift these items.
  • Steel nuts and eye bolts: Rigging systems also use a combination of steel nuts and eye bolts to loop ropes and cables. They’re available in many sizes and a few different types. 

In addition to these components, rigging systems may use parts such as wire ropes, turnbuckles, lifting beams, and spreader bars. You can look up the inspection criteria for each by checking with OSHA and ASME. 

Who Should Inspect Rigging?

Different people can inspect rigging equipment, depending on the operation and application. For example, owners can inspect equipment periodically as needed based on OSHA and ASME regulations. Operators can also inspect equipment before each use. They can use inspection forms and tools that streamline the process, such as a sling inspection form template or a transload safety app.

Often, it’s best to designate a qualified rigger to conduct rig inspections as needed, which will keep inspections consistent and ensure the inspector gets accustomed to the inspection process. He or she can go through a complete checklist to properly inspect each piece of equipment.

OSHA and other organizations don’t require riggers to gain certification. However, this type of certification is often ideal to have. According to OSHA, a qualified rigger is someone who has gained sufficient experience or credentials demonstrating competence in this field. For instance, a qualified rigger may have worked as a rigger for many years and gained extensive knowledge, experience, and training. Another may have obtained a certificate, degree, or professional standing. Others may simply show that they can solve various rigging problems.

How Long Is a Rigging Cert Good for?

If a rigger decides to gain certification, the certification will last for five years in most cases. Exceptions to this include times when the certification serves as an extension to prior certification, in which case the certification will share the expiration date of the other certification. For instance, if a rigger first obtains rigger certification and then receives signal person certification before the rigger certification has expired, both will expire when the first five years end. 

How Mobile Forms and Apps Can Help With Rig Inspection

With the right approach, you can properly inspect and maintain rigging equipment to create a consistently safe and operational environment. However, it’s important to have the right tools to help you complete inspections. These include hook and sling inspection forms and various mobile apps that give inspectors everything they need. 

For some of the best solutions to help streamline the inspection process and maintain compliance and safety, turn to GoCanvas. We provide our customers with a range of rig inspection form templates and apps for all equipment types. You’ll find forms for transload safety checks, hoisting and rigging mobile forms, and more. 

Regardless of what you need to inspect in your rigging configurations, GoCanvas makes it easy to complete each inspection with consistent thoroughness and efficiency. Give your qualified riggers what they need to simplify inspections and minimize safety risks and the potential for equipment failure. Through the automation of inspections, you’ll benefit from cost savings and improved processes that keep operations running smoothly.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Building & Implementing a Fleet Vehicle Inspection Checklist

Posted on by GoCanvas Team

Building & Implementing a Fleet Vehicle Inspection Checklist

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Fleet managers are responsible for the safety and compliance of their vehicles, ensuring that they are correctly maintained and minimizing downtime. A fleet vehicle inspection checklist can help with all of these things.

The Purpose of Mobile Fleet Vehicle Inspection Checklists

A fleet vehicle inspection checklist is an essential tool for fleet managers, allowing them to ensure that all vehicles in their fleet are safe, compliant, and well-maintained. The purpose of a mobile fleet vehicle inspection checklist extends beyond safety and compliance reasons – regular inspections can also identify mechanical issues early on, helping minimize downtime and increase efficiency across the fleet.

Mobile fleet management inspections allow fleet managers to track vehicle usage, monitor wear, and tear, and identify any concerns that need to be addressed. In addition, they provide a comprehensive view of the entire fleet’s health and performance.

Essential Features of a Fleet Vehicle Inspection Checklist

When creating a fleet vehicle inspection checklist, it’s important to consider the essential features that should be included. These include:

  • Fleet Operations: Are fleet operations safe and legal driving practices?
  • Driver Safety: Are all safety features up-to-date, adequately maintained, and functioning correctly?
  • Fleet Maintenance Services: Is the vehicle being maintained in line with the manufacturer’s guidelines Does it require any immediate repairs or maintenance?
  • Fuel Management: Is the vehicle adequately fueled, and are fuel costs managed efficiently?
  • Fleet Tracking: Are fleet vehicles being tracked in real-time?
  • GPS Tracking: Is GPS tracking available for fleet vehicles?
  • Repair Services: Are repair services available for fleet vehicles?

Strategies to Streamline Fleet Vehicle Inspection Checklists

Once you’ve created your fleet vehicle inspection checklist, there are several strategies you can use to ensure that it is implemented throughout the fleet.

  • Ensure all drivers understand the importance of collecting real-time data by completing an inspection before and after each job.
  • Train drivers on correctly completing the inspection form for their work orders so that all defects are appropriately noted.
  • Provide drivers with mobile devices to easily access and accurately complete the form.
  • Set up automatic inspection reminders to ensure that they are completed regularly.
  • Review the forms after each inspection to ensure all defects have been noted and all necessary repairs have been taken care of.

Get Started with GoCanvas Fleet Vehicle Inspection Checklists

GoCanvas has a variety of mobile fleet vehicle inspection forms available for mobile apps, making it easy to create a customized checklist for your fleet. With our intuitive drag-and-drop form builder, you can easily add and remove fields, set up digital signatures, automate data collection, and more. To get started with GoCanvas mobile fleet vehicle inspection forms, contact us today to learn more.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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A Guide to Transforming Fleet Inspections with Digital Solutions

Posted on by GoCanvas Team

A Guide to Transforming Fleet Inspections with Digital Solutions

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Government-mandated vehicle inspections lack uniformity. The European Union (EU) has standards that apply to all countries, but every country can institute their own. Canadian inspection requirements are determined by province, and the United States has state and federal regulations. How does a fleet manager keep up?

Here are a few steps to make the task manageable.

1. Optimize Inspection and Maintenance Reports with Fleet Management Software

Fleet inspections should be part of every maintenance program regardless of government regulations. Scheduling vehicle maintenance that complies with mandated inspections ensures:

  • Vehicle safety
  • Reduced maintenance costs
  • Extended vehicle life
  • Compliance

Incorporating software solutions into your inspection requirements, into a larger maintenance program eliminates duplicate efforts and frees technicians to address more immediate repairs.

Preventive Maintenance

Scheduled preventive maintenance checks reduce the chance of unexpected repairs or equipment breakdowns. They help protect a company’s assets and extend the life of a vehicle. Some insurance carriers require inspection and maintenance documentation before approving coverage.

Automate Inspection Requirements

Adding mandated inspection requirements to planned fleet maintenance checks reduces the risk of an out-of-compliance citation. If multiple jurisdictions are involved, the inspection efforts become more complex, increasing the risk of a requirement being overlooked.

2. Use Digital Checklists to Streamline Fleet Productivity

Lists identify the items to be checked during an inspection or what functions to test as part of scheduled maintenance. Checklists ensure consistency. They can also create more work, especially if they are paper-based.

Eliminate Paper Forms

How costly are paper-based checklists? A box of paper containing ten reams has 5,000 pages.  The average paper usage per worker in the United States is 10,000 pages or two boxes of paper a year. While two boxes of paper may only average around $100, it’s the time lost in printing, copying, and distributing the paper-based checklists that impact the bottom line.

Someone has to update paper-based checklists. Without a version control system, it’s easy to use an out-of-compliance checklist, resulting in an out-of-compliance vehicle. The situation generates a snowball effect where costs grow because of fines, unscheduled repairs, and technician overtime.

Digitize Inspection Checklists

Digitizing inspection checklists eliminates problems with version control. When forms are updated, they replace existing lists automatically. When employees access a checklist, the current version displays on their phone, tablet, or computer. The checklist is completed electronically and uploaded for back-end processing. Alternatively, completed digital forms could be forwarded to a manager or supervisor for review and approval before being uploaded. With e-signing capabilities, paperwork isn’t delayed, lost, or misplaced. The process from inspection to reporting becomes seamless.

3. Centralize Data with Fleet Inspection Reports

Digitized data is easily transmitted to a central location where critical information on fleet inspections can be secured. The centralized data becomes a single source of truth for what is transpiring across a commercial fleet. Providing access to the same data throughout the enterprise can result in:

  • Faster routine maintenance
  • Responsive field support
  • Smoother workflows

Centralizing data means sharing data that establishes an informed workforce, empowered to make data-driven decisions.

Faster Routine-Efficient Maintenance Schedules

Maintenance schedules with digital checklists should outline what checks to perform on a daily, monthly, or yearly basis. When a van is scheduled for a six-month maintenance check, the technician can access the corresponding checklist. 

Mechanics can note areas on the digital form that may require additional checks. They can schedule repairs using an electronic form. Employees spend less time tracking down what needs to be done and more time doing it.

Digital Maintenance Processes

Systematic routine maintenance processes go a long way to extend a vehicle’s life. It minimizes wear and tear and can catch weaknesses that can be repaired before they become a problem. Even with the best maintenance programs, equipment can fail. With digital forms, the truck driver can submit a repair request and attach GPS coordinates for the maintenance crew. Drivers could even include photos of the damage so technicians can see what happened. 

Smoother Business Workflows

Digital forms with well-designed workflows can keep a preventative maintenance program on track. Drivers can be notified of upcoming maintenance checks. Maintenance departments can communicate schedules to minimize operational disruptions. With a digital format, the information can be shared across the fleet. Data can be uploaded and made available to other solutions for tracking inventory or developing data-based insights.

4. Ensure Fleet Management Compliance with Mobile Devices

Part of compliance is reporting. Digitizing information makes it easy to produce reports showing compliance with inspection standards. Electronic driving records ensure compliance without the hassles of managing reams of paper. Creating mobile applications that track driving hours can minimize the time a driver must spend documenting activities to remain in compliance.

Using digital resources, fleet managers can ensure compliance through checklists and consistent reporting.

  • With digital data, checklists can be uploaded and databases updated for faster reporting. Managers do not have to track down drivers or technicians to prepare compliance reports.
  • Digital forms ensure that the same data is collected every time. Data consistency means more reliable reporting and fewer follow-up requests.

With digitized data, compliance takes less time with fewer errors, resulting in more time for more customer-facing tasks.

5. Deliver Fleet Operation Insights in Real-Time

Data collected through digital forms can provide insights into fleet operations. Historical data can identify vehicle-specific trends, reducing the likelihood of an in-field breakdown. Minimizing unplanned servicing can save between $488 and $760 a day in vehicle downtime.

Mobile forms allow drivers and technicians to submit data in real time. If approvals are required, digital form solutions like GoCanvas can capture signatures electronically for faster processing.  With these capabilities, fleet managers can make and approve adjustments in schedules or delivery times.

6. Partner with GoCanvas for a Digital Transformation

Using a solution such as GoCanvas allows fleet managers to build forms from a no-code platform. Through drag-and-drop capabilities and templates, individuals with little to no coding experience can create forms. Organizations can work on their digital transformations without adding to the workload of the IT department.

Flexibility of a Digital Fleet

Given the flexibility of a GoCanvas platform, fleet departments can generate jurisdiction-specific checklists. Whether it is adding or subtracting items on a list, digital forms can be created in hours and modified in minutes. Fleet managers no longer need to wait months, if not years, for developers to deliver an electronic form that can only be updated by IT. 

Reliable Fleet Tracking Automation

When checklists become outdated, the out-of-compliance risk increases. Companies must depend on employees to remember what has changed until the form can be updated. Relying on human memory to recall undocumented changes in compliance regulations will ultimately lead to fines and other penalties.

Transformational Digital Solutions

With the right process and partner, fleet managers can ensure compliance, improve operations, and reduce employee friction. Talk to the experts at GoCanvas to learn how to transform your fleet inspection process.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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A Comprehensive Guide to Post-Construction Cleaning Checklists

Posted on by GoCanvas Team

A Comprehensive Guide to Post-Construction Cleaning Checklists

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When a construction project is complete, the final step is a thorough inspection of the job site to ensure everything is clean, organized, safe, and put away. This final walkthrough usually involves a construction punch list and ensures that all loose ends are tied up, damages are addressed, and the property is up to standard. One way to ensure all of these are done is by creating and utilizing a custom post-construction cleaning checklist.

What is A Post-Construction Cleaning Checklist?

A post-construction cleaning checklist is a detailed document that breaks down the different areas of a worksite into specific categories for cleaning. It helps workers walk through each space and identify any cleanup tasks that need to be done before the project can be considered complete.

What To Include in Your Checklist

Your post-construction cleaning checklist should walk cover each area of the building. It should serve as a guide to help workers inspect all aspects of the building—from floors, windows, and ceilings to external features and the removal of trash and debris. Here’s what to include:

Entrances & Exits

All doors that lead into the building should be inspected and cleaned. These areas are the first things the new owner will notice when they arrive on the property.

  • Dust exterior lights
  • Make sure all lights are working
  • Wipe down windows
  • Clean doors, door frames, and doorknobs
  • Sweep entrance ways

Living/Common Areas

The living rooms and common areas should be clear, clean, well-lit, and free of debris. All evidence that you were there working should be removed.

  • Floors are swept and vacuumed/mopped
  • All lights are working and free of dust
  • Doorknobs and light switches are clean
  • Windows, window sills, and window tracks are cleaned and dusted
  • No evidence of paint drops on the floors or scuff marks on the walls
  • Trash removed
  • Doors and doorframes cleaned

Kitchens

Kitchens can be complicated spaces, filled with crevices and spaces that often get overlooked. Part of completing a construction project is making sure the kitchen area is clean, and everything is in working order.

  • Dust all shelves and countertops 
  • Clean inside appliances
  • Clean inside cabinets and drawers
  • Make sure all cabinet hardware is clean and secure
  • Sweep and vacuum/mop floors
  • Clean windows, window sills, and window tracks
  • Remove trash
  • Clean sink and backsplash
  • Wipe down all fixtures and finishes

Bathrooms

Although they’re usually one of the smallest rooms in a home, bathrooms must be clean and in working order by the end of a construction project.

  • Sink, tub, and shower are clean and sanitized
  • Toilet is sanitized
  • Mirrors, cabinets, and counters are wiped down
  • Floors are swept and vacuumed/mopped
  • Inside cabinets and drawers are cleaned
  • Windows, baseboards, light fixtures, doorknobs, and doorframes are cleaned
  • Trash is removed

Bedrooms

Removing trash, dusting light fixtures, and ensuring the floor, walls, and windows are clean is vital in a clean and complete bedroom area. Some other things to look out for when inspecting a bedroom area include:

  • Cleaning inside closets
  • Dusting light fixtures and ceiling fans
  • Wiping down baseboards
  • Dusting built-in shelving units
  • Dusting grates and vents
  • Removing paint from hinges

Outdoor Spaces/ Landscaping

The final step of your post-construction cleaning checklist should include a careful analysis of the exterior of the property. This means checking to make sure all packaging, tape, plastic, and other signs of construction are taken away from the property and disposed of properly.

  • Remove all trash from the premises
  • Sweep/power wash the walkways
  • Sweep all porches, decks, and patios
  • Clean garage door and mailbox

Manage Your New Construction Projects with GoCanvas Checklists

At GoCanvas, we provide construction teams with the tools they need to do any job efficiently. Learn about our different checklists templates and work with us to custom-design one that works best for your business. Contact us today to learn more.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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How to Ensure Site Safety Every Day

Posted on by GoCanvas Team

How to Ensure Site Safety Every Day

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Construction site safety is no joke. According to the Occupational Safety and Health Administration (OSHA), there are more than 200,000 construction site non-fatal accidents every year. That’s why it’s so important to have a site safety plan in place and follow it religiously.

Below are some general safety guidelines you can follow to ensure site safety every day.

1. Establish a site-specific safety plan.

This is the first and most important step in ensuring site safety. You need to have a plan that outlines the specific risks present at your site and how to mitigate them. Your safety plan should be created with input from all team members, including, but not limited to, management and construction workers.

2. Conduct daily site safety inspections.

You need to make sure your site safety plan is being followed, once it’s in place. That’s why it’s important to conduct regular site safety inspections and safety meetings. These inspections should be thorough and conducted by a designated site safety officer. Pay attention to obvious and potential hazards, and make sure all workers are following the site safety plan.

3. Keep a site safety log.

In addition to conducting site safety inspections, you should keep a site safety log. This log should be used to record any incidents that occur at the site, as well as any near-misses. Keeping a site safety log will help you identify patterns and trends so you can make changes to your site safety plan as needed.

4. Make site safety a priority.

Site safety should be a top priority for everyone on your team. That means taking the time to review the site safety plan regularly, conducting site safety training for all new employees, and being vigilant about safety hazards at all times. It is important to have a first aid kit on site in case of emergencies, as well as, other needed safety tools including hard hats, hearing protection, barricades, fire prevention, fire extinguishers, foot protection, and more.

Construction Safety Inspection Checklists

We’ve put together a few different checklists, to help you ensure site safety

General Construction Site Safety Checklist

Any type of construction site can use the general safety checklist:

  • Review the site safety plan with all workers before work begins
  • Inspect the site for hazards before work begins and throughout the day
  • Ensure that all workers are wearing the proper Personal Protective Equipment (PPE)
  • Prohibit drugs and alcohol on site
  • Implement a site health and safety log to record any incidents that occur
  • Make site safety a priority for everyone on site

Residential Construction Site Safety Checklist

In addition to the items on the general construction site safety checklist, here are a few additional items to include on a residential construction site safety checklist:

  • Inspect the work area for trip hazards like uneven pavement and loose cables
  • Inspect scaffolding, ladders, and other fall protection equipment before use
  • Train every construction worker in power tool safety
  • Secure all site materials to prevent them from falling
  • Implement safety meetings

Industrial Construction Site Safety Checklist

Here are a few additional items to include on an industrial construction site safety checklist:

  • Inspect the site for hazards like loose debris and exposed electrical cords, wires, and power lines
  • Inspect site machinery and heavy equipment for hazards like blind spots and defective parts
  • Implement a site traffic control plan to prevent vehicle accidents
  • Make sure all construction workers are properly trained in the use of site machinery

Commercial Construction Site Safety Checklist

In addition to the items on the general construction site safety checklist, here are a few additional items to include on a commercial construction site safety checklist:

  • Inspect the site for hazards like trip hazards and loose debris
  • Post signs and barrels around the perimeter of the construction project

Ensure Construction Site Safety with GoCanvas

Following these simple checklists can help you avoid potential accidents and injuries, and keep your construction site safe for everyone involved. GoCanvas provides a mobile app for easy site safety checklist management. With GoCanvas, you can easily record and track site safety incidents, ensuring that your construction site is safe for everyone involved. Contact us today to learn more.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Jobsite Safety Checklists for Construction – Examples & Templates

Posted on by GoCanvas Team

Jobsite Safety Checklists for Construction – Examples & Templates

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Worker safety is a top priority for everyone in the construction industry. It’s in the best interest of workers and employers to comply with all regulations set by OSHA and to follow all of the best practices for safety in the workplace. 

Having a robust safety program is good for workers, helping to limit accidents and incidents, and strengthening employee trust in the company. Companies with robust safety management programs benefit from satisfied workers, lowered costs, and greater productivity and efficiency.

Construction project management software is widely used in the construction industry as a way to collect important information about different components of the job and tasks at hand. A simple inspection formcan be used by workers on the job to determine potential hazards and mitigate risks. 

3 Types of Jobsite Safety Inspection Forms in Construction

A jobsite safety inspection form is an essential tool used in safety management programs and there is a wide range of use cases for safety forms. This article reviews some of the most commonly used safety forms and templates that construction firms and contractors can use to get started for free. 

Construction Safety Inspection Forms – The 10 Most Common OSHA Hazards

OSHA shares data with companies that details the top 10 OSHA violations each year.  This data is shared to create awareness around the top preventable hazards in the workplace, so employers know where to focus their efforts to address the most common health and safety issues. 

In 2020, the top violations included:

  • Fall Protection
  • Hazard Communication
  • Respiratory Protection
  • Scaffolding, Ladders
  • Lockout/Tagout
  • Powered Industrial Trucks
  • Eye and Face
  • Machine Guarding

Construction companies routinely use safety inspection forms to monitor these problem areas, with a safety inspection form designed specifically for each type of hazard. These types of safety forms are designed around one specific hazard and the corresponding list of items to review.

In general, safety inspection forms are meant as a way to evaluate tools, personal protective equipment, fire extinguishers, forklifts, work areas, and other elements for potential hazards or mitigators for hazards. These can be checked as frequently as deemed necessary, whether it be on a daily, weekly, monthly, or annual basis.

Examples and Templates for Safety Inspection Checklists:

  • Fall Protection
  • Hazard Communication
  • Respiratory Protection
  • Scaffolding
  • Ladders
  • Lockout/Tagout 
  • Powered Industrial Trucks
  • Eye and Face
  • Machine Guarding

Safety Audit Form

A safety audit form is similar to the safety inspection form listed in the previous section, but instead of examining one component of safety, the safety audit form typically examines the entire Jobsite, looking holistically for hazards in the workplace. This type of inspection form is used to understand all of the safety and health hazards so that they can be addressed before an accident or incident happens. Construction firms should update their safety audit forms regularly to ensure that they are keeping up with changing OSHA standards in the workplace. This type of safety audit or Jobsite inspection checklist may only be used on occasion in the workplace, in order to assess the overall safety of a work zone. 

Example and Template:

Typically the safety audit checklist will include examine safety threats across the entire Jobsite, including: 

  • PPE
  • Housekeeping and Sanitation
  • Trenching & Excavations
  • Electrical Installations
  • Tools, Ladders, Scaffolding
  • Fall Protection
  • Steel Erection
  • Precast Concrete Erection
  • Roofing Work
  • Aerial Lifts / Scissor Lifts
  • Cranes, hoists, and derricks
  • Rigging, Heavy Equipment
  • Fire Prevention
  • Flammable Gases
  • Welding and Cutting
  • Spray Painting / Fire Proofing Operations
  • Air Compressors
  • Confined Space
  • Lockout / Tagout
  • Concrete, Masonry
  • Fueling Area
  • And More

COVID-19 Workplace Safety and Health Inspection Forms

Many workplaces have started to use the COVID-19 workplace safety and health checklist to ensure measures are in place to protect workers from exposure to and infection with COVID-19. 

In the construction industry, workers have had to continue working as an essential business and this means that workplaces need to take the appropriate precautions to limit the spread of the coronavirus. 

The workplace safety and health inspection form is designed to help job sites stay in compliance with new safety regulations and restrictions that stemmed from the pandemic. 

Example and Template:

covid-19 safety checklist template example

Health screening forms and workplace safety forms will continue to be needed on job sites in the near term to keep workers safe and productive.

Going Digital With Safety Inspection Form

There are many digital tools and forms that can help to formalize your safety program, rather than managing this process on paper forms. The common challenges with paper forms include missing or lost papers, illegible writing, and time-consuming data entry. Using a digital platform like GoCanvas for managing your safety programs will enable your business to gain greater visibility into safety across job sites and make the process seamless for workers to access information from anywhere. The rise of mobile devices has given construction companies the opportunity to leverage apps and forms in the field to both collect and share key safety information with workers. 

You can learn more about the benefits of a safety management program managed with mobile apps and forms in a recent article published here. You can also search the GoCanvas Form Template Library for more examples and resources to use for all your safety forms and safety inspection forms. Sign up for a free trial and see how easy it can be to use our no-code platform for mobile apps and forms for construction.

Sign up for a free trial today and see how GoCanvas can impact your business.

No fees, no obligations!

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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5 Reasons Why I Use GoCanvas Mobile Apps in my Safety Business

Posted on by GoCanvas Team

5 Reasons Why I Use GoCanvas Mobile Apps in my Safety Business

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I’ve worked in the safety & health field for the better of 20 years, inspecting thousands of job sites and facilities. I, like most people, used a clipboard and notepad. I’d walk around writing down what I found.

When I started in safety, this was the only way to do it. We’d then have to regurgitate all the data into something others could understand and act upon. As you can guess: it was very, very time-consuming. I would spend almost twice as much time creating the reports as I did conducting the inspection.

Now, I still conduct inspections frequently, as do my staff. We’ve ditched the clipboard and pens: We all use our smartphones or tablets. Prior to finding GoCanvas, we were already using electronic devices. Basically, it was an electronic clipboard and pad of paper. This method still required a lot of additional work back at the office, but at least some of the work was cut and pasted.

So why did I switch to GoCanvas?

1. Done, the First Time

Inspections happen in the field, away from the office. Before, I would write out all my notes in the field, go back to the office, type out all the notes again, download pictures and try to match each picture to the finding. It was slow, painful, and inefficient. 

Using GoCanvas. I type out my notes, take the picture in the app, load GPS coordinates and email it to myself. If anyone else needs to see it immediately,  they can be added to the distribution list. Do it once, finish it out in the field, and easily find the submission later.

2. Easy to Share with Anyone, Immediately

Inspections can be sent to whomever, once complete. This is great, especially if I have a finding that creates an imminent risk to life or health and needs immediate attention. After the inspection is complete, I can go back to the office to edit/modify/clarify the text, add regulator references or company standards that apply to the finding. Then, I send it out to the people responsible for correcting the issue or for review.

3. Productivity Increases

Since it’s done once, operations have become more productive. With all the details and pictures automatically grouped together in the finding, people can find the location and easily identify what needs to be corrected.

I don’t have to go out to the location again and point to the deficiency. I don’t have to worry about mismatched photos or unreadable text. We save time by preventing these common misunderstandings and mistakes. GoCanvas makes the work go more smoothly.

4. Following-up Increases

With GoCanvas API web services, integrating submissions with existing systems becomes instantaneous. All the inspections are downloaded to my database for tracking.  No additional inputting of inspection data. Just a few clicks and the information is downloaded. I can see what inspections have been conducted, who conducted them, where they were conducted and what the findings were.

GoCanvas makes it easy to track inspection findings from beginning to end. Plug this information into an executive dashboard and management can see all this too. This easy access increases accountability. Better accountability increases compliance and in turn, a safer work environment.

5. Sharing Information Across Organizations Becomes Simple

From my database, I can then create reports for management. It’s easy to track and trend the findings. I can pull out pieces of the inspections to create safety bulletins to share with other sites, clients, or departments.

Using mobile apps has saved my organization much time and in turn, saved me a lot of money. It helped my customers as well. I deliver a better product at a better rate. As an efficient and effective organization, my customers tell more people about my work growing my business.

Ready to Know More?

Check out the apps Mark uses in his Essential Safety Resources Store

Sign up for a free trial today and see how GoCanvas can impact your business.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Learn more
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Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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Three Ways GoCanvas Helps with Safety Toolbox Talks

Posted on by GoCanvas Team

Three Ways GoCanvas Helps with Safety Toolbox Talks

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Safety should be the number one priority of every construction company. Daily safety meetings and toolbox talks are integral to educating workers on best work practices and staying compliant with regulations for every job and project.

Regular safety toolbox talks, sometimes referred to as daily briefings or tailgate meetings, are a great way to reinforce safety basics, introduce new policies, and inform workers about changes to the jobsite and working conditions that may have occurred since their last shift. These daily meetings can also serve as a means to provide training on new rules in order to stay up to date with state and federal OSHA standards.

But toolbox talks also come with daily challenges. Collecting attendance and capturing meeting notes from multiple worksites is daunting. Plus, you’ve got the headache of making sure the details of federal or state regulations are communicated consistently across several locations. You also need to be able to document all of these details and provide reports that all of your employees have been properly informed to ensure compliance with the standards of every project.

Fortunately, GoCanvas Safety has the solutions to each of the problems that plague your crew for safety toolbox talks.

Accountability

With GoCanvas Safety, your team can complete safety documentation from any mobile phone or tablet. Using required attendance logs, you can collect the names and IDs of every employee at each worksite to ensure they are present for the latest safety information. Plus, you can capture details related to the jobsite location, project manager, as well as date and time stamps for every briefing.

An integrated signature capture field means you can have employees verify their attendance and you can collect signatures from your foreman and any safety representative who makes an onsite visit, ensuring compliance measures are met for every meeting.

Consistency

Every day on a jobsite brings new challenges. GoCanvas Safety helps your supervisors and safety managers deliver consistent messaging at every meeting. Required fields and checklists ensure that the proper information is conveyed and collected for every toolbox talk, so they don’t have to scramble to keep their crews informed and safe.

Visibility

Monitoring the delivery of policy and regulation details across multiple worksites is a struggle. Not only do you have to decipher handwritten paper forms, but you have to hope that any details are not missed as they are input into your home system. 

GoCanvas Safety means no more waiting for paper forms from daily briefings to be returned at the end of the day or managing documents from multiple worksites. 

Analytics Dashboards remove the hours-long wait times for daily reports. With real-time visibility of your current Certification Programs (including expiration dates and IDs) and active incident reporting, you can quickly share safety program data with customers, fulfilling SLA requirements so you can get jobs done faster while keeping your team safe.

Looking to streamline your safety data collection and ensure compliance from your toolbox talks? With GoCanvas Safety, you have real-time visibility into your safety program and can quickly share results with customers with the click of a button. Click here to learn more!

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together
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