Overview 

• Industry: Landscaping Management & Construction
• HQ Location: Waterdown, Ontario

Quick Facts

• Recover $12,000 in paper costs annually
• Return on investment of $75,800 in first 18 months
• Mobile forms: Time Tracker, Work Order, Fuel Log & more!

The Problem

David Lammers, President of Garden Grove Landscaping, approached GoCanvas looking for a solution to their “data overflow” needs. Garden Grove was really beginning to scale as a business, acquiring new clients and more paperwork, but this explosive growth was also hurting them as well. They quickly realized that the massive amount of data they were collecting from their numerous job sites was now taking even longer to receive, organize, and analyze. In simple terms, their manual paper process was actually slowing down the business and causing them to become less efficient as they acquired more clients.

David knew that Garden Grove needed a better way to collect, share and learn from their data and that a platform like GoCanvas could provide the tools for his employees to have the real-time access to information that they so critically needed.

The Solution

The Senior Mobile App Consultants worked with David and the team at Garden Grove Landscaping to ensure they understood which processes were the most inefficient, and what key areas of the business were being most affected.

David and his team decided to take a more holistic approach. They took anything they did on paper and turned it into a mobile process within the GoCanvas platform. The goal was to have a single place where their employees could go to collect data, review reports, or share information in real time. This has ultimately led to the creation of over 10 different types of mobile forms across 5 different operational departments. It has also led to the implementation of the GoCanvas Dispatch and Workflow tools, which allows for the Garden Grove office staff to conveniently create, track, and assign tasks to their mobile field workers.

Check out the list below for examples of the types of mobile forms that Garden Grove has created and implemented for their team thus far:

• Heavy Equipment Inspections
• Fuel Logs
• Vehicle Circle Checks
• Incident Reports
• Expense Reports
• Quality Control Reports
• Site Evaluation

The Outcomes

After just a year of creating, testing, and deploying the GoCanvas platform to their team, Garden Grove Landscaping has already seen amazing results.  “(Today) we’re able to complete worksheets in 30 minutes. Before it took us 3 hours. It’s saving us about $1,000 a month in time and paper costs”, said David Lammers, President of Garden Grove Landscaping.

David and his team have truly embraced the GoCanvas platform and the ability to build out their own processes without the need for IT support or coding knowledge. This has enabled them to build out a mobile form for every one of their processes and to grow their business without the fear of losing efficiency. In fact, David and his team are currently looking at even more ways they can integrate GoCanvas into their back-office operations including a direct integration with QuickBooks.

But the biggest benefit of implementing GoCanvas has been the confidence that it gives the Garden Grove employees. They no longer have to worry about losing a paper form or filling in the wrong information. All the data needed to complete their job is now in the palm of their hand, and that is what David truly loves about using GoCanvas.

“I start this business on my bicycle. I did invoices by hand. It is great to see the success of our company and the tools like GoCanvas can empower our employees.”

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

Overview 

• Industry: Healthcare
• HQ Location: Berkshire, England
• Website: Visit Here

Quick Facts

• Recover $6,630 in paper costs annually
• Return on investment of $25,000 in the first 3 months

The Background

East Berkshire Primary Care, a non-profit healthcare agency that services up to 85,000 patients a year in the United Kingdom, was drowning in the amount of paperwork that was being collected by their personnel on a daily basis.

The Problem

It came to a point where data could not be thoroughly reviewed in a timely manner, records were getting misplaced, and weekly reports were increasingly delayed. There was no way for Patrick Rogan, Chief Executive at EMPC, to get an accurate analysis of all the data being collected or to have a proper grasp of how the agency was performing as a whole. And since EBPC falls under the umbrella of the Quality Care Commission and its quality of service standards(similar to OSHA), it was of the utmost priority to Patrick that their data collection and reporting process improve.

The Solution

At the beginning of 2017, Patrick reached out to GoCanvas to see what could be done to improve EMPC’s operational data collection and reporting.

The first step for GoCanvas was to fully understand the different processes and operations that encompassed EMPC facilities. After understanding the processes, the second step was to identify the holes and speed bumps that were inhibiting the efficient sharing of data between the field and the office. After working through and evaluating EMPC’s processes, GoCanvas identified that the simple sheer volume of data being collected by the various groups within the agency, along with the manual/time-consuming nature of filing paper forms, was to blame for many of their issues.

Consider that a typical paper form takes between 5 to 15 minutes to fill out, now add in the 15 to 30 minutes of travel time to return the forms, and finally the 1 to 2 hours it takes to manually re-enter every form back into their digital database. EMPC was easily losing 100+ hours in productivity each month due to manual data collection processes, and the mission of GoCanvas was to recover this time with easy-to-use mobile forms.

The Outcomes

The process of going mobile came rapidly and across the board for EMPC. Patrick first deployed GoCanvas in a few operational areas of their facilities to test out the platform and make changes as they identified places of need. The first two mobile forms they deployed included a Crash Bag Checklist and Vehicle Checklist. After a few weeks of testing and seeing a major improvement in data visibility, Patrick and his team began building out additional operational mobile forms to further streamline their front-end data collection.

Since deploying GoCanvas in February, Patrick and his team have built an additional 10 mobile forms and counting. Every mobile form they build is used to increase their operation efficiency and keep them compliant under Quality Compliance Commission standards. Additional mobile forms they have created include CQC Vehicle Supervisor Checklist, Controlled Drugs Checklist, Nurse Cleaning Schedule, and Infection Prevention & Control Audit.

“We needed a way better to manage all the paper checklists that were coming back because we couldn’t prove that employees we checking stuff — now they have to take pictures and confirm.”

– Patrick Rogan, Chief Executive at EMPC

With all of EMPC’s mobile forms, Patrick has enabled specific features to make data collection. For example, Reference Data ensures that each mobile form is pre-filled with lists of locations, stock numbers, nurses, and drivers. No more manually looking up names or having to call someone for information. Patrick has also set up Folders that allow him to easily organize mobile forms by department, facility, and use case so that employees don’t get confused when looking for the right report to complete.

So far, after having deployed GoCanvas for just over 4+ months, EMPC has already seen a $25,000 return on investment and is on track to recover over 500 hours in productivity.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.

The Background

Llewellyn Smith, founded in 2002 and based in England, has provided on-site technical monitoring of energy efficiency measures in households throughout the UK for almost 15 years. With their dedication to sustainability and productivity, they began looking for a way to solve issues they were running into caused by paper.

The Problem

Prior to finding GoCanvas, all of their day-to-day data collection was being done on paper. Everything from home inspections, site surveys, technical monitoring reports, and even health & safety inspections were all done with pen and paper. This was causing issues not only with the field technicians who were wasting countless hours manually filling out these paper-based forms but also frustrating the office personnel who would have to wait hours(if not days) to receive the final paperwork and re-enter the data into their databases. Llewellyn Smith needed a complete solution that would make the lives of both their office and field crews streamlined and more productive on a daily basis.

The Solution

Prior to finding GoCanvas, all of their day-to-day data collection was being done on paper. Everything from home inspections, site surveys, technical monitoring reports, and even health & safety inspections were all done with pen and paper. This was causing issues not only with the field technicians who were wasting countless hours manually filling out these paper-based forms but also frustrating the office personnel who would have to wait hours(if not days) to receive the final paperwork and re-enter the data into their databases. Llewellyn Smith needed a complete solution that would make the lives of both their office and field crews streamlined and more productive on a daily basis.

The Outcomes

Even though Llewellyn Smith was located in the United Kingdom, GoCanvas worked with Dafydd and his team’s schedule to develop an implementation plan to guarantee success no matter the time zone. The goal was to deploy the GoCanvas platform across both the IT and Safety departments in order to upgrade the outdated paper processes within these key areas of operation. Challenges included the slow collection times of invoices, the inability to quickly track/search customer documents, and the inability to generate reports in real-time. In order to address these challenges, GoCanvas went about creating a platform of mobile forms that encompassed Llewellyn Smith’s current data collection processes of surveys, inspections, checklists, and audits into one single database.

Llewellyn Smith has seen a complete transformation in the way they collected, share, and analyze data. Not only does the office receive and analyze reports as soon as the field techs complete them, but they now have a searchable cloud database for all their documents. This new streamlined way of collecting, sharing, and storing data is saving them close to 3+ hours per day. They are now able to reinvest that time into scheduling more appointments that make them more money.

Since implementing GoCanvas 3 years ago, Llewellyn Smith has seen massive benefits across their entire organization:

• Real-time Data – Today, Llewellyn Smith captures almost 400+ paperless reports weekly with GoCanvas. Every report is automatically filed in their online cloud database, and a PDF copy is sent to each field technician’s assigned supervisor for review. This has reduced the total number of hours spent on travel, manual data re-entry, and reporting by over 1,000+ hours yearly.
• Increasing Productivity – With over 60+ mobile forms created in their lifetime with GoCanvas, Llewellyn Smith has definitely recognized the benefits of going paperless. Since going paperless over 3 years ago, Llewellyn Smith has seen a 50%+ increase in productivity and a net savings of over $400,000.
  
• 1,105 Hours in productivity saved annually.
• $7,098 saved in paper costs per year.
• $139,828 yearly return on investment.

Ready to Rethink How You Work?

GoCanvas has helped a variety of businesses across multiple industries transform their safety processes and rethink their efficiency, ultimately saving them money. Why not do the same? Reach out to one of our experts today to kickstart your process revolution.