How to Increase Productivity with Apps for Contractors 

By Brian Sugarman on April 6, 2021
Tags: Business Operations, Construction

Men looking at construction plans

 

Your business can’t afford to lose productivity on paper-based processes or inefficient workflows. That’s why more contractors are starting to rely on mobile apps that help them efficiently complete tasks. 

The construction industry is using apps built for contractors that help with paperwork, employee management, and everything else in between. Instead of keeping track of physical documents, contractors can access digital documents and manage key business processes through apps on their mobile devices or computers.

Apps for contractors are designed to increase your team’s productivity and streamline processes both on and off the job site. In this article, we’ll explain why you should take advantage of apps built for contractors and dive into some of the top use cases for the construction industry.

 

Top reasons to own apps designed for contractors

People are leaning on mobile apps that provide solutions to streamline paper-based tasks and complicated workflows. Mobile apps for contractors are designed to take any forms or documents that are paper-based and transform them into simple mobile apps that can be completed on a phone or tablet.

With pre-built forms and templates specifically for contractors, you can simply build these types of apps for your business without having any advanced technical knowledge or big-budget IT projects. These tools have a familiar drag and drop interface (no coding required) and you can set them up to transform how your business operates.

There are many great reasons to use apps designed for contractors. Here are the top 5 reasons you should consider switching from paper-based processes to mobile apps:

 

1. Improve your team’s efficiency 

Being a contractor means wearing many hats. Your hard work is spent managing and coordinating projects, requiring you to juggle employees, materials, clients, and much more.

App-based document management increases your team’s efficiency, while also reducing errors and speeding up your project timelines. All of this is done in real-time, so the data can be viewed and shared with anyone else that needs to use it.

One simple example is your employee time-card process. You can see how it would benefit your organization to have this managed digitally, tracking in real-time the number of hours worked and sharing that information with your payroll team to complete their tasks. Instead of waiting on physical paperwork to begin issuing payment, your team can use simple apps that digitize the information.

Timecards are one example, but if you multiply this time-saving across any other paper-based forms or processes you have today, it’s easy to see the benefit in terms of time savings and manual work eliminated for your employees on a daily basis.

 

2. Promote health and safety

You know that cultivating a culture of workplace safety is a top priority on construction sites. Contractor apps can help you facilitate a safe environment for everyone at your company.

Managing your safety program digitally allows you to have apps for things like reports, inspections, checklists, toolbox talks, and more.

One common example is incident reporting with apps that enable you to quickly complete reports and share them with your team and the appropriate offices. Digitizing these programs ensures that proper documentation is stored securely in the cloud and your company stays in compliance with protocols for safety reporting.

Investing in apps to promote health and safety is good for your employees and your bottom line. Avoid using paper forms that are easily lost and open your company to potential risks and fines.

 

3. Minimize Delays 

Avoiding delays is critical to your success and to your profit margins. Using apps allows your team to get their work done faster, eliminating manual tasks and paperwork.

All of this can be done in real-time, so you can order new materials, make requests of employees, and more. The cloud-based design of contractor apps allows for the immediate exchange of data and documentation that can help to minimize delays across your business operations.  

 

4. Better processes for document sharing 

Sharing contracting paperwork with other team members or your clients can take days or even weeks. Mailing, faxing, and emailing documents is cumbersome, and there’s a chance your paperwork can get lost or fall into the wrong hands.

Apps created for contractors will eliminate these issues and streamline the document sharing and management process. Document sharing apps allow you to securely and instantly send and receive documents from your clients, and you never have to worry about paperwork getting lost. 

You will also find that document-sharing apps keep a digital record of all document transactions, so you can know the exact time and date you send off client paperwork.

 

Top construction use cases for apps 

There are endless possibilities on how your firm can use construction apps to improve business operations. Here are some of the common use cases and templates to help you get started:

 

1. Checklists

Keeping checklists of your tasks and your crew’s tasks is no easy feat using paper or in spreadsheets. It gets complicated quickly and opens up room for error.

Checklist apps for contractors are designed to help you keep track of anything and everything on the job. Your company can use checklist apps as components of building inspections, safety inspections, punch lists, maintenance checks, site inspections, compliance checks, and much more.

Having these checklists pre-built on your mobile devices makes it easier for employees to fill out in the field and gets you the required information that’s easy to access in the cloud.

 

2. Estimates

Compiling estimates and documentation for clients can be one of the more time-consuming aspects of work. It takes time dealing with the paperwork and you have to make sure you’ve covered all the essential details.

Estimate apps for contractors help to simplify this process for creating and sending estimates to clients. 

By having these forms available at any time on your mobile device, you can have the necessary files on hand to fill out the required fields and send them directly to a client. Many contractors will also integrate the app with a database that stores their client contact information, making it even easier to send out an estimate with the correct information already pre-populated.

 

3. Incidents

Reporting and filing incident reports is another paper-based process for many contractors. Incident report apps can digitize this process and keep your company’s various incident report templates on hand. If an accident happens, you’re able to pull up the app, fill out the report, and file it immediately. Cutting down on paperwork means no delays and faster processing for insurance claims and reporting purposes.

 

4. Inspections

Apps for inspections can help to ensure that all projects meet quality and safety standards. Conducting your inspections with apps can make your job easier by giving you immediate access to the templates you need on your mobile device. When it’s time for you to conduct your inspection, all you have to do is pull up your forms, complete them, and then send them off to the right offices. Simply share the inspection reports using the app or export the documents to send via email.

 

5. Sheets 

Paper job sheets can be problematic. They take a significant amount of time to complete, the paperwork can be difficult to recover from the client, and the information is hard to analyze.

Sheet apps provide solutions to all of these problems by enabling contractors and clients to both digitally sign a sheet in the agreement of the services and costs of the project. They typically include client information, a description of the work that will take place, materials used, and the total cost. 

With documents stored on the cloud, sending them to your client for a signature takes just seconds. This eliminates any back and forth driving documents or waiting for them to arrive in the mail. And since the app digitizes your sheets, you can easily view trends in productivity and cost in real-time.

 

6. Time Cards

Time-card apps prevent delays in payroll and maintain a digital record of employee attendance. Instead of having to track down each employee to ensure they’ve signed in, workers can be responsible for clocking in via a time-card app. This can also help encourage employees to clock in and out on time since it’s being tracked digitally. Apps can also be connected with payroll systems that you already use like Quickbooks, giving you the ability to easily integrate your data in the cloud in real-time.

 

Digitizing your processes is easier than ever

 

It’s never been easier to get started building your own apps and using these templates to streamline your workflows and eliminate outdated processes. There is an opportunity to make your employees more productive, improve the client experience, and eliminate risk to your business by modernizing how you capture and share data. Embracing these digital technologies is quickly becoming an advantage for businesses of all sizes, helping to boost profit margins for contractors in today’s competitive landscape. You can get started for free with GoCanvas to start building simple apps for contractors that boost your team’s productivity.

 

Streamline your business with apps built for contractors