Safety programs managed on paper are difficult to track. That’s why construction companies are going digital with their safety programs to gain more visibility into safety and track compliance. With digital training or toolbox talks, employees have an easier time accessing information through mobile devices. A digital record is created for documentation purposes within a safety meeting app.
Beyond safety meetings, apps for contractors can act as a comprehensive safety management solution. With robust reporting that’s visible in real-time, organizations can address potential hazards and limit OSHA violations and fines.
This article covers some of the top reasons why construction companies and contractors are moving away from paper-based processes to modern, construction project management apps and digital operations using safety apps.
#1 Modern Operations
Safety apps like GoCanvas are designed to empower businesses of all sizes to completely digitize their operations and business processes. There are many components of a safety program that can be moved away from paper sheets, including things like incident reporting, inspections, safety data sheets, safety meetings, job safety analysis, and much more.
Safety apps for the construction industry take these paper-based processes and convert them into digital programs that are completely accessible to employees via a mobile device on a job site or on a computer.
Making this type of investment in digital technologies is good for workers and the company’s bottom line.
For businesses, investing in worker safety means lower direct and insurance costs, lower legal fees, more competitive bids, and better overall company performance. An article from Construction Executive even cited that an effective safety program “will increase business value and return between $2 and $6 for every $1 invested in injury prevention.”
And for employees, an investment in digital apps brings a modern solution for construction safety. This helps to formalize the programs, makes them accessible for everyone, and promotes best practices in the workplace. All of this can lead to greater employee satisfaction in the long run when employees see a clear investment in programs that benefit their well-being.
#2 Greater Insight into Safety Trends
Data and analytics have historically been underutilized in the construction industry. Research from FMI suggests that 96% of data in the construction industry goes unused.
With mobile apps for safety, construction firms and contractors can have a better understanding of the data that is collected across job sites, automatically rolling this information up for easy reporting.
The end result is time saved on manually manipulating data for reporting purposes and greater insights into trends. A survey of GoCanvas customers found that going digital with forms and apps for construction has saved their teams 50+ hours per week that was historically spent on manually creating reports.
When thinking about greater insights and visibility into the business, take safety meetings as an example.
By digitizing safety meetings through apps, management can get real-time visibility into who has attended required safety training and which job sites are underperforming compared to others, in terms of compliance.
Having the data rolled up instantly for analytics and the ability to drill down into specific job sites or other demographic data can be incredibly useful for spotting safety trends, so your organization can take the appropriate next steps.
#3 Ensure Compliance and Lower Risk
Safety apps are designed to help construction companies and contractors stay in compliance with OSHA and other regulations.
With digital and mobile apps for safety, GoCanvas customers have reported and 18% reduction in their risk and liability. Some of the most common risks with paper forms are data loss, errors on paper forms, and missing or lost information.
Moving from paper to mobile apps can make your OSHA compliance efforts much easier and more effective. With digital technology you can:
Enter data in real-time and that data is not only stored in the cloud but can be immediately shared with a supervisor or manager, minimizing response times
Create a variety of inspection checklists for various tasks and sites – all accessible from a smartphone or tablet
Update your mobile apps as OSHA guidelines evolve and change to reflect changes and immediately deploy the information across your organization
Your mobile safety apps will help to ensure that your business is in compliance with the latest regulations and employees won’t have to rely on paper sheets and inefficient processes.
To learn more about digital apps for safety, check out the GoCanvas website and sign up for a free trial of our no-code platform with app templates designed for the construction industry. Go digital with safety apps for incident reports, inspections, safety data sheets, safety meetings, job safety analysis, and more.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
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Inspecting buildings is not an easy task, as you already know as a contractor or manager of a construction company. Perhaps you’re facing one of your first building inspections, though, and need more information about how they work.
Keep reading to learn about what happens during a building inspection. You’ll learn about the inspection stages, what inspectors check, why inspections are important, the inspector’s role, types of inspections, inspection checklists, and new inspection apps available.
What occurs during a typical building inspection?
The building inspector is there to make sure there isn’t a problem with the structure before it’s bought, rented, or leased. This first means doing one important thing: inspecting the structure and grounds to make sure they comply with all regulations.
To start, the inspector inspects the exterior of the building for any structural problems. They usually check more than the structural integrity of the building outside. It also means checking outdoor handrails, stairs, or even parking areas nearby.
Going inside the building, the inspector then checks the interior walls for signs of any issues. It goes beyond checking how the walls are structured and into signs of mold or cracks. Checking for water damage is also done since this is sometimes hard to detect with the naked eye.
From there, the inspection starts to get more detailed:
Checking doors and windows
Inspecting windows and doors means looking for cracks or other issues that might prevent them from being opened. Emergency exits are carefully inspected to ensure employees or residents can easily open them in the event of a disaster.
The electrical system
An inspection of the electrical system in a building is absolutely essential since one missed flaw in the building’s wiring could mean a future fire hazard. Your inspector checks all the circuit breakers as starters. Also checked are the building’s lights and general security systems.
Plumbing
Making sure the building’s plumbing system is working is equally important as the electrical. Even a minor leak in a pipe could bring considerable damage to a building in the months or years to come. Inspectors look at all fixtures on the premises and check their water pressure.
Fire safety equipment
All fire alarms are checked, plus sprinkler systems to ensure they’ll operate efficiently when or if a fire occurs in the building.
Roof Inspection
Next, the inspector goes on the roof to checks its condition. Leaks are checked for here, including whether the roof can hold up under specific weight from snow or ice.
Ductwork and vents
HVAC systems in buildings need very careful inspection. These often hide flaws that require extra inspection time. Thermostats are checked thoroughly to make sure they have proper filters. You’ll know whether any potential mechanical failures or fire hazards are there.
Other stages of building inspection
As you can see, the stages of a building inspection are very detailed and usually take a full day if not more. Much of this depends on how large the building is.
Inspecting is only one part of the job. Each inspector also has to organize numerous forms, reports, and other important paperwork. It’s all part of the job of having to physically write down what they encounter during the inspection.
Working with physical forms is slightly problematic in today’s time with so much complexity in inspecting buildings. An inspector can easily lose many of their forms in their vehicles or during the inspection process.
Many of those formsare being digitized as apps nowadays to make work easier. Using apps like this also helps with other inspection stages, which might include:
Filling out quality control sheets
Creating dilapidation reports
Creating good condition reports
Handling building permits
Pest/termite inspection reports
Building code violation checklists
Filling out safety and health forms
Asbestos testing
Why are building inspections so important?
Without a building inspection, a number of things can obviously go wrong. While it might seem inconvenient to have the scrutiny of a building inspection, it’s for your own (and everyone’s) safety.
As a construction company or contractor, a building’s structural integrity rests on your shoulders. Should something go wrong and cause injury or death, you might be legally responsible for any damages.
Working closely with a building inspector means being able to scope out any potential fire hazards, or other safety risks posing dangers to people. Something as simple as inspecting a wall, for instance, could scope out the soundness of the building’s structure, not including potential mold issues. Or, the wall might be hiding termites you had no idea were there.
So many building issues are hidden, something only an inspector can find. Being able to find them out means you’ll save your own professional integrity. The building’s owner might discover something wrong and expect you to fix it right away, potentially costing both of you major money.
The role of the building inspector
No one should consider a building inspector to be a burden. A professional inspector will always be courteous and give a fair, educated inspection to save your reputation.
Their role is to also help you avoid any kind of fines from violating regulations or specific building codes. Zoning regulations are often complex and can easily be overlooked within the chaos of construction. Inspectors alert you to any kind of violations you might have missed.
Also know that building inspectors may inspect the site before you even construct the building. With an inspector’s knowledge of construction and engineering, they may have to write up violation forms or even stop-work orders.
Different types of building inspections
Building inspections vary based on what type of building it is. Some inspections are done on the construction site itself. Others take place after the building is built.
In the pre-build phase, the inspector might have to:
Conduct a land survey prior to construction to make sure the land is safe to build on.
Review all your construction blueprints and building plans.
Check the foundation depth before the rest of the building is constructed.
During the construction phase, it might mean the inspector inspecting all your construction equipment to make sure it’s also safe. Another major aspect is inspecting the crane you’re using if building a multi-story structure.
Also during construction, the inspector verifies proper alignment and leveling of the building during the building phase.
Inspectors like this might be different from the ones who inspect the building after it’s completed. Often, inspectors areseparated into specific categories. Some will focus just on electrical, plumbing, or mechanical inspections. Others are educated to inspect homes only.
Most important is to respect an inspector’s knowledge. Considering they have degrees in engineering and architecture, they’ll be able to find any flaw in your building.
Apps and software for building inspections
The age of building inspectors using paper for all their forms is starting to come to an end. This is a good thing because with the complexity of their job, losing inspection forms or permits could lead to confusion and more time amending errors.
Over the last five years, more building inspectors are starting to use apps and software to handle their enormous tasks. Best of all is being able to use apps the inspector can take with them to use on their mobile device.
An added bonus to working with these apps is that it allows new intuitive features to help make data entry less stressful. Plus, with the use of more advanced technology, more analytical insights are made available in real-time an inspector could never see using paper in years past.
Data is available in real-time and shared with colleagues instantly. Information is automatically saved to the cloud to avoid any risk or liability of losing paper forms. Analytic trends on apps also offer insights into field operations, something only possible before when the inspector returned to the office.
Create reports and checklists on a phone or tablet
Imagine how much time is saved by a building inspector being able to compile reports on something like a tablet. Even a simple smartphone can hold all the information they need, removing a major hurdle of handling paper forms when entering the building.
Building inspections are done more efficiently this way with lesser chances of making mistakes. GoCanvas digital forms have become the leader in providing these apps. As a result, it’s helping many more building inspectors be able to streamline how they work.
Working with us, inspectors can:
Create their own custom mobile apps.
Collect all the data they need right on their phones.
Instantly share all inspection data with co-workers or customers.
Our apps and software are proven to give a seven-month ROI, plusa 24% productivity rate. Out of all the users we’ve tested, most use GoCanvas for construction inspections, but also for checklists, work orders, safety reports, audits, and inventory.
Above all, our software can easily integrate well with other business apps like Salesforce, Dropbox, or Google Drive.
Visit us to find out more about howour GoCanvas apps and software work with a free demo.
Frequently asked building inspection questions
What is a building inspection and why is it important?
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A building inspection is a visual check of a building’s structure and systems to confirm compliance with building codes and regulations. It helps identify safety hazards, confirm structural integrity, and verify that work matches approved plans. Regular inspections prevent costly repairs and protect occupants.
How do I schedule a building inspection?
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Contact your local building department. Many municipalities have online portals where you can request an inspection by entering permit and project details. Book inspections at key stages of construction to stay compliant with safety standards and regulations.
What does a building inspector look for during an inspection?
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Inspectors review structural components, electrical systems, plumbing, HVAC, and overall code compliance. They check that construction follows approved plans and local regulations. Finding issues early prevents future problems and keeps occupants safe.
When are building inspections required during construction?
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Inspections are required at key phases such as after the foundation, framing, electrical and plumbing rough-ins, and before final occupancy. These checks confirm each stage meets code and allow corrections before work progresses.
What should I do if my building inspection fails?
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The inspector will list the deficiencies. Correct them promptly and schedule a re-inspection. Addressing the items ensures compliance with safety standards and regulations so the project can move forward without delays.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
Gown Your Business with GoCanvas Partner Program
Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.
Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.
Construction estimate form templates are used as a way to approximate the cost of a project. Estimate templates are used in different ways and what’s included in the estimate will depend on the type of project. For example, general contractors and subcontractors have specific estimate templates they use for residential or commercial projects and construction firms have specific templates used in commercial and building projects. Estimates are also used in the bid process for selecting who is awarded the project business.
At a very high level, estimates are created by construction companies to deliver to the client so that all parties can sign and agree to what the approximate cost could be.
Typically an invoice, bill, or quote would be used when giving the actual cost, whereas an estimate just accounts for what the expected cost would be given the scope of work. Of course, the estimate can not account for all of the hidden costs that arise – so the actual cost of the project is different from the estimate.
Getting an accurate estimate is critical for construction companies to set reasonable expectations and gain the confidence of the owner or customer. That’s why many companies are starting to leverage digital technologies to streamline the process for estimates.
Software platforms can provide digital forms that simplify the estimate process for everyone involved and provide free templates that can be used to get started. Continue reading to learn more about digital templates for estimates and how construction firms and contractors can benefit from modernizing their operations.
How do you write a construction estimate?
Estimates are used by construction companies and contractors for various purposes and at different stages of projects. While there are many types of estimates that exist, most estimates will include some basic information about the project.
Here are some of the common form fields that you might use on a construction estimate form template:
Basic project information. Examples include things like company name, client name and information, type of project, estimate number, and more.
Scope of work. Description of the work to be performed and setting expectations on what is included within the scope of work.
Cost estimates. Detailed line items for material costs, expected labor costs, additional fees or permits, and any other relevant details related to the expected project costs.
Summarized cost. Total of materials, labor, and additional costs as a summarized view including taxes and the total project cost. Be sure to also factor in profit and overhead costs in your calculations.
Signatures. Estimates are designed to be signed by both the company representative and the client involved, so signatures are required to ensure an agreement has been reached on the estimate for the project.
Templates should provide a basic framework for what to include in the estimate, but ultimately they should be customizable to suit your specific project needs. Starting from a template can be useful to bring in standard calculations, but you will likely need to customize the template to fit your needs.
Why You Should Avoid Excel, Word, and Google Sheets for Free Estimate Templates
There are many options for free construction estimate form templates available for Excel, Word, or Google Sheets. Although these options are free to use, there are many hidden costs and risks involved when using spreadsheets or word documents. Here are some things to consider:
Risk #1: Human Error
When working with any of the free tools like excel spreadsheets, Google Sheets, or Word documents, there is a very real risk of human error. Research actually shows that almost 90% of all spreadsheets contain errors.
Using these free tools for construction or contractor estimates can lead to errors unknowingly ending up in the spreadsheet. For example, you may accidentally mistype the formula for calculating labor cost and not notice that the final calculation is wrong.
With a spreadsheet or document, there’s really no way to ensure that human error doesn’t happen and they can often be hard to find.
The hidden cost: When we’re talking about an estimate given to a client for work to be performed, there is no room for error. This can lead to an inaccurate estimate that takes away from your profit or cause frustration from the client that the initial estimate was inaccurate and now over budget.
Risk #2: Lost Work
The second common risk involved with excel spreadsheets, Google Sheets, or Word documents is the risk of lost work. This happens many times by accident when a computer crashes and the document isn’t saved, or similar cases where the data gets lost or deleted by mistake.
The hidden cost: Your business can’t afford to lose important documents. In case of an audit or dispute, you need the information to be readily available. Additionally, re-work is often needed when work is lost by accident, creating additional time spent by staff to re-create the lost paperwork.
Risk #3: Version Control Issues
One of the biggest challenges with using free tools like Excel or Word documents is the potential for version control issues. If you have multiple versions of the same document being used, it can be difficult to keep track of the latest version.
This becomes more of an issue when you have multiple people or subcontractors that need to collaborate on the same document. It becomes difficult to manage the different versions of each Excel file and make changes to the documents over time.
The hidden cost: Your business can’t afford to lose productivity when it comes to managing estimates and other forms of paperwork. While it may seem like a simple solution to use free tools like Excel and Word, they can also drain staff time by creating additional busy work to manage the documents and issues with multiple versions.
Apps and Forms for Construction Estimates
With all the risks and hidden costs associated with some of the free tools available for construction estimates, many companies are moving their operations to using construction apps and forms that are designed specifically for construction and contractor estimates.
These types of platforms provide estimate templates for construction firms and contractors to use. Instead of using a paper form or a word document to generate a PDF, companies are turning these into digital construction forms that can be completed from a computer, mobile device, or tablet.
Digitizing construction estimates can bring a number of benefits to an organization, including:
Secure Cloud Platform for Estimates. Using software and mobile forms for estimates can help contractors and construction firms create a secure and centralized platform for managing digital forms. Leverage templates and store estimates in the cloud so that your team can review and update them anytime, anywhere. This helps to limit risk, create accurate estimates, and streamline the process for everyone involved.
Automatic Calculations. You can automatically calculate materials and labor costs using software and forms for estimates. Contractor and construction estimates can be quite complex in terms of the different calculations involved. Pre-build the calculations and ensure that they are always accurate so that all you need to do is input fields and have the calculations performed by a computer program.
Digital Signatures. With digital signatures available for estimates, simplify the process for the client by giving them a digital PDF and digital signature field to complete from anywhere. Streamline the process even further by sending them a copy automatically via email to retain for their records.
Image Capture. For contractors, it can be helpful to provide an image as part of the estimate process. Software and mobile forms allow contractors to capture images and attach them to the estimate, clarifying the work to be performed and providing an additional level of detail within the estimate.
Reference Data. Auto-populate data like material costs and labor to reduce manual input time and eliminate errors. This data can be dynamically pulled from any database, ensuring that you have the most up-to-date information for estimating. Should costs change in the future due to inflation, this information can be pulled in automatically so estimates account for current prices and jobs are estimated accurately.
Modernizing your processes for estimates can simplify the process for staff and clients. This helps to ensure that estimates are accurate and profits are maximized by avoiding the common pitfalls that happen with free tools like Excel, Word Documents, or paper sheets. The next section covers free templates you can use to get started with GoCanvas for estimates.
GoCanvas is a mobile platform that makes it simple for businesses to automate how work is done, replacing outdated processes and expensive paperwork. The GoCanvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others, and gain real-time insight into their business. Construction firms and contractors rely on GoCanvas to streamline their processes for estimates, work orders, inspections, and much more.
Free Templates for Construction Estimates
GoCanvas has many types of estimate templates for contractors and construction firms. Simply choose from one of the templates listed below or check out our application store for a full list of customizable templates you can use to get started for free.
Basic Estimate Template
The basic estimate template provided by GoCanvas allows you to create a professional-looking estimate that includes labor, material, and equipment costs. No job is too big or too small. Provide transparent estimates that allow the customer to see the full breakdown of costs, including: hours of work and cost per hour; number of materials units and cost per unit; fixed costs; tax rates; and more.
Subcontractor Estimate Template
Subcontractor Estimate template allows project managers, general contractors, and subcontractors to complete a paperless construction subcontractor estimate for subcontracted services, labor, and construction subcontractor work, using a smartphone or tablet to complete a competitive bid and construction proposal. The app also allows construction subcontractors to act as a material supplier and include construction industry materials in the construction proposal.
Handyman Bid
Start with this simple handyman job bid template, including job specifications and estimated costs, and email the estimate to the customer before leaving the site. Include all the required legalese to protect you and your company and collect everything you need right from your smartphone.
General Building Contractors Estimate Template
The General Building Contractors Estimate is a template that allows general contractors to produce estimates for construction projects right then and there on the job site. Enter specifications such as customer details, materials needed, labor hours, unit rates, and material costs, and the app will provide the total work estimate calculations for you.
Roofing Contractors Estimate Sheet
Designed for any contractor or business that provides roof repair, this roofing contractors template makes it easy to estimate the cost of the service, which may include materials and labor costs, warranty information, and square footage of the area to be repaired. It’s easy to customize the Roofing Contractors Estimate templates to include the type of roof being serviced, which could be a flat roof, asphalt roof, shingle roof, or one made of slate or wood shake. You can also create fields that will affect the price, such as roof slope and pitch, or the extent of leak damage. Once all the information is entered, this app uses a calculator to provide a free estimate quote in a PDF format. This roof cost estimate may be emailed directly to the customer, who may use it in an insurance claim.
Painting Estimate Template
Painting companies can customize the estimate template form to include the square footage of the areas to be painted, a list of services to be performed by the painting contractors, estimated gallons of paint to be used, specialty materials needed, labor, and other details for the customer. The business can also add more specific details about the job as needed, including paint colors to be used and the number of coats to be applied.
Remodeling Subcontractor Estimate Template
The Remodeling Subcontractor Estimate template allows project managers, general contractors and subcontractors to complete a paperless remodeling subcontractor estimate for subcontracted services, labor and remodeling subcontractor work, using a smartphone or tablet to complete a competitive bid and construction proposal.
Electrical Contractors Estimate Template
The Electrical Contractors Estimate template makes it easy to provide free estimates for electrical work while in the field. Use this form to process the client’s contact information, details about the materials required, labor rates, final costs, and additional information. This reporting app automatically calculates job costs for you, making it easy to determine the final estimate, get customer approval and begin work. Save time on each electrical services estimate, get to work faster and complete more jobs over time with this handy app for residential contractors, licensed electricians and electrical contracting companies.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
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Construction firms rely on paper forms to complete many essential tasks on job sites. But anyone that’s had to fill out paperwork knows how inefficient, error-prone, and time-consuming the process can be for everyone involved. That’s why organizations are moving to construction jobsite management software and mobile forms to alleviate these concerns.
Going from paper to digital software and forms allows construction companies to:
Avoid losing paperwork. Paper sheets can get lost over time, creating additional risk for the business when information is misplaced or accidentally destroyed. Going digital keeps information secure in the cloud and available in real-time whenever it’s needed.
Limit human error. Paper sheets or spreadsheets can open companies up to human error with mispellings, deleted or missing information, and much more. Going digital allows companies to require what information is submitted, leading to better data quality and standardization.
Save time and money. Considering the direct and indirect costs to a business from paper usage, companies can save time and money by switching to digital forms and software. Automate processes, streamline workflows, and reduce the time everyone spends on busywork.
There is a very compelling business case for construction firms to embrace digitization with software and mobile forms. With the amount of paper and forms needed for safety management programs, there is a significant advantage for firms that can digitize their operations.
This article explains how safety management software works, with examples of the types of solutions utilized within a safety management program. Continue reading for our guide to the types of safety management software and forms that are available to construction firms today.
Use Cases for Safety Management Software and Forms
Incident Reporting
Construction firms use incident reports to formally document any accidents, events, or near-misses in the workplace.
Software and forms are designed to help companies capture information from the job site when incidents happen. The technology helps to document the incident and create a report detailing the events that occurred. This type of solution is used in situations like damage to company property, injuries, safety issues, misconduct, and other types of incident reporting.
Going digital with incident reporting simplifies the process for everyone involved.
Templates can be customized with the exact information that needs to be collected on every incident report. Companies can create unique digital forms for the various types of workplace incidents that occur.
Software solutions are designed to significantly cut down the time it takes to create a report. Reports are typically generated automatically so they can be distributed in real-time via email to OSHA, management, and anyone else that needs the information.
Companies chose to use this type of software and forms for incident reporting to streamline workflows for employees and give greater visibility into operations for management.
Mobile Inspections
Inspections happen during the entire lifecycle of construction projects to make sure that safety standards are being met. While paper forms can be used for inspections, there are many benefits to going digital with software and forms for inspections.
Most inspection software will allow companies to build checklists, conduct inspections, and file all reports from a mobile device or tablet on the job site. This helps to streamline the process for inspectors by giving them a standard set of criteria to look for in the inspection. All of the data for reporting is collected using required fields that ensure data is formatted correctly.
Digital inspection software can also enable businesses to use a dispatching feature to send workers in the field to the correct locations. The entire inspection process can be recorded digitally, signed off on with digital signatures, and saved in the cloud to be accessed by whoever needs to see it.
Software and forms for inspections give companies greater accountability and visibility into their operations, allowing management to spot trends and look for ways to improve their safety management programs in real-time.
Safety Meetings
Construction safety meetings are held regularly as group discussions that focus on one specific safety issue. Companies typically hold these meetings on a monthly, weekly, or daily basis.
Effective safety meetings can deliver significant and proven safety and cost benefits to an organization. Implementing safety meetings can help to decrease insurance rates, legal costs, employee turnover, damaged equipment, and medical costs.
Construction firms can use safety management software to formalize their safety meeting programs across job sites.
With software for safety meetings, your team can complete safety documentation from any mobile phone or tablet. Using required attendance logs, you can collect the names and IDs of every employee at each worksite to ensure they are present for the latest safety information.
Companies can also capture details related to the job site location, project manager, as well as date and time stamps for every briefing. An integrated signature capture field means employees can verify their attendance and signatures can be collected from a foreman or any other safety representative who makes an onsite visit.
Using software and forms for safety meetings helps to ensure that compliance measures are met for every meeting and management teams get greater visibility into overall safety trends.
Job Safety Analysis
Job Safety Analysis is a step-by-step procedure that splits each job into manageable training tasks, identifies the safety components in each task, and trains employees on how to avoid safety hazards.
Job safety analysis pinpoints specific areas that have potential safety risks and helps you keep your workers safe. It also helps your company become compliant with safety guidelines thus reducing your employee turnover and instilling trust in your customers.
Software and forms for JSA are helpful for construction companies to cover safety procedures on job sites, including personal protective equipment, safety training, and machinery safety. The construction safety analysis can be customized to suit the unique needs of a company.
Job safety analysis is another important component of safety programs and going digital can help to streamline the process across construction job sites.
Safety Data Sheets
For companies that manufacture, distribute, or import chemicals, safety data sheets are required to inform employees of the hazardous materials they are handling.
As more companies invest in digitization, it means that companies are moving towards housing much of their critical information in secure, cloud-based platforms using software and mobile forms.
When it comes to SDSs, OSHA indicates that safety data sheets can absolutely be stored as digital documents. OSHA just requires that these SDSs are easily accessible for all employees who need to understand the hazardous chemicals that are being used for their job site.
Having these documents stored digitally and made available through a mobile application will help your team manage the documents and ensure that your workers know where to find the latest version of the SDS.
In the rare case of a power outage or emergency situation, it makes sense to have a hard copy of your SDS available for workers. But otherwise in today’s digitally connected world, it’s going to make sense to have digital copies available for your SDSs that can be readily accessible in a secure mobile device on-site.
Analytics
Data analytics is quickly becoming one of the greatest assets for improving productivity, ensuring safety and compliance, and tracking and reporting on key elements of business operations.
Another key component of a safety management solution using is the ability to have analytics and data insights available.
This type of software solution is helpful for providing meaningful insights in real-time. Instead of compiling information on paper forms and manually creating reports for analytics, companies are adopting this type of analytics solution as part of their technology stack.
Having this type of insight into the business helps inform decision-making for management and operations, giving unprecedented insights into where there are opportunities to improve.
Software and Forms with GoCanvas for Construction
GoCanvas is a mobile platform that makes it simple for businesses to automate how work is done, replacing outdated processes and expensive paperwork. The GoCanvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others, and gain real-time insight into their business. Construction firms rely on GoCanvas to increase productivity, promote workplace safety, and create a competitive advantage. You can learn more about all of our safety management software solutions and forms here on our website.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
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A certificate of completion is used in roof installations once a job has been completed. The certificate is an agreement between the contractor and the client that the work has been successfully completed. It creates a record that the client is completely satisfied with the roofing work done.
Using a certificate of completion is a best practice for roofing contracting businesses. It ensures that there is a documented agreement and the certificate is signed by both parties involved. In case a dispute arises, there is a clear record that the roofing work was completed and met the quality standards agreed to by the client.
Clients and homeowners also benefit from having a certificate of completion. This document can be submitted to insurance companies when processing claims and used in real estate transactions to certify work that has been performed on a property.
Benefits of Using Digital Apps for Roofing
With a distributed workforce in the field and on job sites, it has become increasingly popular for contractors to use roofing apps for the certificate of completion. Paper forms can also be used to document a certificate of completion, however paper forms are not the most reliable for businesses. Some of the common pitfalls with paper forms include:
Incomplete or illegible data
Lost or misplaced documents
Inefficient workflows that require manual work
Instead of using paper forms, digital certificates of completion can be created using mobile apps and forms that streamline the process for everyone involved. While paper forms are prone to issues, digital certificates can be backed up in the cloud to ensure that they are always accessible for roofing contractors and their clients.
Key features of a digital certificate of completion for roofing
Mobile forms and apps are making it easier for roofing businesses to manage their processes for certificates of completion. Here are some of the top features of mobile forms and apps that help to make the process as easy as possible:
Mobile forms. With workers that are located across job sites and different geographic locations, mobile forms and apps ensure that workers can submit data from the convenience of their mobile phones.
Standard data. Templates can be created to ensure that data collected from the field is consistent, accurate, and complete. Required form fields ensure that data isn’t missing or left off by mistake.
Digital experience. Streamline the process and modernize how data is collected by using simple forms that make it easy to collect digital signatures, generate PDF reports, and automatically send the documents to anyone else that needs them.
Integrated ecosystem. Mobile apps are also designed to help contractors with many operational tasks, including work orders, inspections, contracts, and much more. Integrate mobile technology with the other cloud services your business uses today to create a modern and connected digital experience.
GoCanvas for Roofing Certificates of Completion and Mobile Forms
GoCanvas provides an app for contractors to document the successful completion of roofing for a building. This mobile form can be used as a template with many of the fields needed for documenting work completed in roofing repairs. One of the advantages of using the GoCanvas platform is that all of our templates are easy to customize to fit the exact needs of any roofing business. Using our no-code platform, anyone can customize the mobile forms and apps without needing advanced technical knowledge or help from an IT resource. Simply drag and drop to customize our roofing apps to suit your business needs. Organizations have found that going digital instead of paper forms has saved their staff time, created a better customer experience, and created a competitive advantage for the business.
Here’s what you can expect to find with the GoCanvas app:
Roofing installation and repair app capture all the most important details of completed roof replacements, general roof repair jobs, and installation of roofing solutions.
Simply enter the details of the residential and commercial roofing company job into the roofing completion form app, including roofing materials used, roof inspections, and more. Use the electronic signature capture feature to get customer approval.
Once the roofing installation and repair template has been completed, the commercial roofing app automatically saves the data in an electronic format for your records.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
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It’s impossible to stress how important workplace safety is for a successful business. Proper safety protocols and procedures not only protect your valuable team and assets but prevent costly disruptions to efficiency and production. Even the safest workplaces have incidents and accidents, though. Routine reporting of any accidents to analyze risk and safety procedures is an essential step in tackling issues and refining policies to provide a safer workplace.
Though “near miss” incidents –incidents where no one harm was done but potentially could’ve been– reveal the same vulnerabilities in safety procedure, they are often neglected in reporting. Below, we’ll discuss the advantages of diligently reporting near misses, and the advantages an organization can gain by taking all incidents seriously while developing its safety ecosystem.
What is a near miss report?
OSHA defines a near miss incident as a close call in which a worker might have been hurt if the circumstances had been slightly different. Beyond the scope of the OSHA definition, many organizations also include potential harm to valuable equipment or infrastructure as near miss incidents. Near miss reports should be filed with the same diligence as every other incident, as they still shed light on vulnerabilities in safety protocols.
Near miss incidents are often reported through the same means for normalincident reports. An organization should account for these reports and be able to accept both while still being able to differentiate between the two. If your company is using a comprehensivesafety management solution, users are able to quickly and anonymously submit reports of either near miss, or typical incidents from a mobile app.
Near miss reports should be taken seriously, and they should be treated with the same importance as harmful incident reports. Near miss incidents not only can shake up workers’ morale when they see vulnerabilities in safety protocols first-hand, but they can shed valuable light on problems allowing them to be rectified before serious harm occurs. Organizations that have a healthy reporting system for near miss reports will not only suffer less costly incidents but increase morale by proving to workers that safety is important if proper attention is applied to reports.
The advantages of near miss reporting
Organizations can’t afford to neglect near miss reporting. Near misses can easily be early warning signs of problems to come and represent vulnerabilities in safety that can’t be overlooked. Incorporating reporting for near miss incidents into safety and operations planning can have many advantages that can be leveraged by organizations to increase safety and efficiency overall.
Identify and control risks before incidents happen
Near miss reporting can be important warnings of more serious issues. Paying the same attention to investigating near miss incidents as you would a serious injury can yield valuable insights into safety issues without the monetary cost of serious injury or incident.
OSHA outlines the importance of root cause analysis during incident investigation in a 2016 fact sheet, saying “By conducting a root cause analysis and addressing root causes, an employer may be able to substantially or completely prevent the same or similar incident from recurring. Conducting the same root cause analysis on near miss incidents informs your safety policy, potentially preventing harmful incidents before they occur.
Near miss reporting is often described as a free lesson because it enables companies to proactively resolve hazards before a tragic or costly incident occurs. When a worker discovers a potentially dangerous situation, completing a near miss report means the risk can be resolved before it causes harm to their teammates.
Create a culture of safety
When your crew knows that their safety is a priority within your business, morale inevitably goes up. Providing your workers with the resources and training to identify and report near misses helps them know that their well-being is an important aspect of daily operations. This encourages them to be more safety-minded in all their duties and can increase compliance and reporting across your entire organization. Safety culture develops from example. As your employees see that safety is an organizationally fundamental value for your company, it will become a culturally important value to them.
It is vitally important to train your crew on what defines a near miss, why it is important to report such hazards, and to lay out a clear reporting process. Many organizations streamline the reporting process withsafety management software that includes established checklists and forms for near miss reports. Using a digital solution gives workers the opportunity for anonymous reporting and improves efficiency and mistakes by limiting paperwork.
If cultivating a culture of safety within your organization starts with training and example, it ends with trust. The goal of near miss reports is to keep your workers safe and get them looking out for possible risks. Positive safety culture comes when your team trusts that you are looking out for their best interest, but if your investigations are focused on blame rather than root cause analysis and risk mitigation, your safety culture can quickly begin to feel like a witch hunt to your employees. This discourages their participation in safety reporting and procedures and disengages them as a whole from safety culture.
As near miss incidents have no damage or accident, they are an excellent opportunity to show your team that reporting is about focusing on their safety in the future, not about assigning blame and punishing mistakes. This promotes a culture where employees feel comfortable reporting incidents and safety shortcomings, which promotes a safer and more efficient business.
Inform protocols and training
Safety managers can use data from near miss reporting to improve training programs, develop safer work processes, educate personnel atdaily safety meetings, and fix any faulty equipment that could lead to an accident. Prevention is the core of safety, and proactive safety programs can be developed from compiling near miss data, giving employers the opportunity to resolve systemic risks and provide their crew with the latest safety measures on a daily basis.
Workplace safety is impossible without sufficient training to inform workers of possible risks and how to safely manage tasks. Near miss reporting gives important data about possible incidents and accidents, allowing the development of more comprehensive training to prevent issues in the future.
Without adequate near miss reporting, systemic safety issues don’t become obvious until costly accidents already occur. Near miss reports give an organization the opportunity to address close calls as warning signs to refine their procedures going forward.
Communication, transparency, and compliance
Maintaining, investigating, and acting on reports for near miss incidents can ensure compliance with various human resources and safety regulations. While regulatory requirements will vary greatly depending on location, more transparency and a documented history of an effort to improve safety will always be of benefit to compliance.
More data potentially could shield you from liabilities in the future. History of acting to rectify safety issues revealed by near miss incidents can be a strong refutation of future negligence suits or fines. Transparency is important in communication with investors as well and proving that you have a track record of promoting safety as an organization is promising for them to see.
Safe workers for a successful business
Safe workers are much more likely to be happy workers in the long run. If no action was taken on a near miss incident, workers will be more worried and timid, and may actually find temporary solutions to the problem that are even less safe. If near miss incidents aren’t taken seriously or even accepted at all, it can make workers feel like their employer does not care about their safety. This can destroy morale and make productivity and profitability suffer. Worst, it puts the people who make your organization run at risk. Employers have a responsibility to protect their employees. Employees are happier, more engaged, and more productive when they see this duty being met.
A comprehensive safety management program
A safety management program that neglects near miss reports is missing one of its biggest assets to develop sustainable solutions. Such a system will never reach its potential in preventative safety. Near miss incident reporting is absolutely required to see problems before they arise to better craft safety procedures that avoid those issues in the future.
Near miss incident reports can also serve to engage employees in safety programs. This personnel is your first line of defense against risks, and they should know it. Communicating to your team that they can help manage risk with reporting of near miss incidents along with showing them that the organization will act to improve safety based on those reports will help build a culture of safety that can vastly improve the effectiveness of a safety management program.
Streamlining a safety management program to accommodate near miss reporting can be easily accomplished withsafety management software. These solutions offer standardization of documentation and convenient reporting for all types of incidents. The increased accessibility of remote access and mobile compatibility not only make personnel more likely to document incidents but also make it more efficient to process and compile data from reports.
GoCanvas offers comprehensive security management software solutions that can give you the tools you need to increase safety and efficiency. Incident reports can be entered remotely and fielded immediately, cutting out any time-consuming red tape, so you can react to risks more quickly, more efficiently, and more effectively. Clickhere to see how safety management software can help you today.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
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Change order forms are used in the construction industry when changes to the contract are required. Change orders happen when a client or contractor decides that changes are needed to the initial agreement. This could be to add time and material costs or other similar changes to the overall scope of work.
Change orders happen on almost every construction project to account for additional work that is needed along the way. This article summarizes the purpose of construction change order forms and provides several free templates that can be used by contractors for different types of change orders in construction.
What are the causes of a change order?
Companies do their best to avoid change orders, but there are many circumstances in which change orders become necessary in a construction project. Some common reasons include:
Ambiguities in the original contract or design drawings
Unforeseen circumstances that could not have been known
Challenges with materials or supply chain issues
Poor project management
Regardless of the reason to initiate a change order, it’s important that all parties involved have clear documentation included in the construction change order form.
What to include in a construction change order form
The construction change order form will be different depending on the company and project needs. Here are some of the basic types of information included in many scenarios:
Project-specific details. All of the basic information needed to know about the project.
Changes to be made. Detailed changes to the scope of work and any justification for the changes to be made.
Updated timeline and pricing. Change orders usually cause changes to the initial pricing and timeline, so clearly documenting expectations is needed in the change order.
Line for signatures. Most change orders will require signatures as proof that both parties agreed to the updated agreements.
While most of this can be captured using paper forms, there are some clear benefits to managing the process with digital forms and apps for change orders.
Key Benefits of Using Digital Forms Rather than Paper
Changes to the scope of work can cause delays and overruns on budget, so it’s important to have clear documentation for record-keeping. Should litigation arise, it’s important to have these documents available.
Instead of using paper forms or one-off Word documents or PDF documents, companies are starting to leverage mobile app platforms to provide secure, digital forms for change orders. This benefits construction firms and clients in a number of ways:
Increased efficiency. Instead of employees traveling between the office and job location to submit paperwork, all of this can be managed digitally. With construction change order forms managed through a mobile device or tablet, changes can be made from anywhere and digital signatures can all be collected through one platform.
Increased visibility in the field. Digital construction change order forms allow you to instantly transfer in-progress change orders from one person to another to review, approve, or reject then sync to the cloud for easy access. PDF copies and reports can be generated in real-time and shared with the appropriate parties via email or notification.
Avoid expensive storage volume, costs, and searchability. Store all of your completed change orders in the cloud for easy access from anywhere, anytime.
Avoid damaged or lost paperwork. Electronic submissions eliminate the risk of damaged and lost paperwork. Access your data anytime from anywhere from a mobile device. Solutions for digital forms can prevent data loss and avoid version control issues that create confusion.
Getting Started with Construction Change Order Forms on GoCanvas
GoCanvas is a mobile platform that makes it simple for businesses to automate how work is done, replacing outdated processes and expensive paperwork. The GoCanvas App works on smartphones and tablets, helping companies easily collect information across their organization, share it instantly with others, and gain real-time insight into their business. Construction firms and contractors rely on GoCanvas to increase productivity, streamline business operations, and create a competitive advantage.
Below you will find some of our most popular templates that can be used for digital change order forms for construction firms and contractors. You can get started for free using our templates and customize them to fit you specific business requirements.
Construction Change Order Form Templates and Examples
Construction Change Order Form
Change orders happen on almost every construction project to account for additional work that is needed along the way. Whether you have small changes to the construction project’s estimated costs or need to scope out the overhead costs for more substantial work, this construction change order form template can quickly generate the form for you.
Subcontractor Change Order Form
The subcontractor change order form is similar to the basic change order that tracks the running changes to the project. However, this template is designed to be used solely between a contractor and subcontractor. This template can be used when there is a change to a subcontract purchase order that would require a change to the scope of work and updated documents.
Time & Materials Change Order Form
When extra work is needed on a construction project, the general contractor or construction manager can create a change order form using this time and materials change order form. Change orders are often done on a time and materials (T&M) basis, even if the original contract is fixed-fee. It’s faster and easier than calculating all the materials and their cost, estimating the labor, then adding overhead and profit.
Change Order Log
As a general contractor in construction management, this construction change order log will help you save time, work, and money on every owner-contractor agreement. When everyone has access to the same construction documents, you can avoid breach of contract terms, contract disputes, and construction disputes so you can keep the project on schedule.
Electrical Contractors Change Order
The electrical contractors change order is designed to prevent work delays on electrical projects. Efficiently process change requests from your smartphone or tablet. Perfect for use by project managers or general contractors who need to manage change orders for their electrical sub-contractors.
Looking for additional templates?
GoCanvas has hundreds of pre-built forms with a variety of features to fit all of your business needs. Discover more construction change order forms that are available in our Application Store.
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Worker safety has long been a priority among employers, workers, unions, and other stakeholders. However, the coronavirus pandemic has brought mainstream attention to this issue and shed light on a largely obscure agency known as OSHA. OSHA stands for the Occupational Safety and Health Administration and is an agency in the U.S. Department of Labor responsible for ensuring workplace safety. Established in 1971 as a provision of the federal Occupational Safety and Health Act (the OSH Act) a year earlier, OSHA sets workforce safety standards for private employers and the federal government and conducts training to help employers ensure OSHA compliance.
Despite its half-century history, OSHA’s standards and compliance requirements remain unfamiliar to many employers and even many human resources professionals. Yet noncompliance can not only result in stiff penalties, but compromise worker safety, damage corporate reputations, and elicit expensive litigation.
OSHA Standards
Broadly, the OSH Act requires certain employers to provide a safe workplace to workers under the parameters of the law and OSHA standards and regulations. Section 5 of the act includes a “general duty clause,” which holds that covered employers must not only provide a safe workplace but must keep abreast with the best safety practices for their industry and establishment. Further, employers must provide personal protective equipment when workers are expected to work in unsafe conditions.
OSHA may act under the general duty clause when covered employers know that a correctable hazard exists of which an employer is aware (or should be aware) and which could cause serious harm or death. To ensure employers are aware of what conditions may constitute a correctable and dangerous hazard, OSHA has established many general and industry-specific safety rules and regulations by which employers must abide.
Compliance and employer responsibilities
Covered employers must remediate workplace safety deficiencies while continuously working to mitigate new and emerging workplace risks. As per the OSHA website, employers must:
“Develop and implement a written hazard communication program and train employees on the hazards they are exposed to and proper precautions.”
“Provide safety training in a language, and vocabulary workers can understand.”
“Use color codes, posters, labels or signs to warn employees of potential hazards.”
“Post, at a prominent location within the workplace, the OSHA poster informing employees of their rights and responsibilities.”
“Establish or update operating procedures and communicate them so that employees follow safety and health requirements.”
Section 8 grants OSHA the authority to perform health and safety inspections at any covered employer’s worksite. If a worksite is found to violate OSHA’s health and safety standards, the employer must remediate the violation and may be subject to penalties. Furthermore, the employer must post any OSHA citations where the violation occurred until it has been remediated, or for three working days, whichever is longer.
Section 8 of the OSH Act further establishes a covered employer’s legal reporting responsibilities, mandating employers to keep illness and injury records stemming from incidents that have occurred on-site or as a result of work performed on-site. Employers are further obligated to provide access to employee medical records and injury logs open request. They must also report workplace fatalities or worksite incidents that result in three or more hospitalizations to OSHA within eight hours.
Inspections
OSHA inspections may be programmed or unprogrammed. Programmed inspections involve randomly selecting several employers to audit within an industry to ensure that their worksites are in compliance. Unprogrammed inspections are typically initiated through employee outreach to the agency. Workers whose employers are covered by the OSH Act may seek an OSHA inspection themselves and participate in any subsequent investigation. (Employers may not retaliate against any worker for exercising these rights as per Section 11(c) of the OSH Act).
OSHA inspectors (or compliance officers) typically perform a good deal of due diligence before coming on site. They usually do not provide advance notice of their inspections, with certain limited exceptions. But when an OSHA inspector does arrive, they will first share with the employer the reason for their arrival during a pre-inspection opening conference.
The inspector will conduct a physical walk-through of the premises, allowing one employer representative to accompany them. The inspector will also review all employee safety notices and training materials, as well as illness and injury records. After these reviews, the OSHA inspector will meet with the employer’s representatives to discuss the inspector’s findings and any necessary corrective measures that must be taken.
Penalties
If a worksite is found to be out of compliance with OSHA standards, the agency will issue citations and fines. An OSHA citation must be made within six months of the violation’s observed occurrence and will include:
The nature of the violation
The severity of the violation
Penalties for the violation
A deadline for corrective action
However, if an inspection has resulted in proposed citations and fines, employers do have the opportunity to meet with the OSHA Area Director for their region. The agency leverages penalties to ensure OSHA compliance more so than for punitive reasons. So if employers without extensive histories of violations are making good faith efforts to remediate safety issues, some leeway concerning penalties and remediation timeframes may be found during such a meeting.
Employers may also appeal any penalties within 15 days of receipt of the violations. Appeals are reviewed by the Occupational Safety and Health Review Commission for a final judgment.
Safety Best Practices
OSHA encourages all employers, covered or not, to develop their own workplace safety and health plan that minimally complies with OSHA standards and any relevant state or local-level workplace safety laws or ordinances. Doing so can help covered employers keep workers safe and avoid OSHA violations, penalties, and expensive remediation costs.
Through its national network of OSHA Training Institute Education Centers, the agency also conducts training on various workplace safety issues so that employers can learn how to comply with new OSHA regulations, address emerging hazards, and strengthen their internal programs. Employers can and should take advantage of these training opportunities, as well as participate in OSHA’s On-Site Consultation Program. This program provides small and midsize businesses with free strategic safety advice from OSHA representatives, which can help them avoid accidents, high mediation costs, and OSHA violations at inspection.
SHARP Certification
An additional advantage of participating in the On-Site Consultation Program is that if an employer is found to have established an exemplary health and safety program, they may be eligible for SHARP certification. SHARP, which stands for Safety & Health Achievement Recognition Program, is a recognition that not only distinguishes an employer from their industry peers. SHARP-certified employers are exempt from being randomly inspected for a programmed inspection for two years.
However, it is important to note that SHARP-certified employers must remain in compliance with all applicable safety standards during their certification period. Employers may still face unprogrammed inspections if an employee reports one or more hazards and reaches out to the agency to request an OSHA inspection.
Safety Training and Education
Employers and employees often believe that OSHA provides additional certification. It does not. However, workers who complete basic worker safety training in specific industries provided by OSHA-authorized trainers may receive an OSHA card certifying completion. These trainings include:
Construction (10 or 30 hours)
General Industry (10 or 30 hours)
Maritime (10 or 30 hours)
Disaster Site (15 hours)
Employers who provide their employees access to this training may benefit from a workforce more dedicated to safe practices, identifying and remediating hazards, and lower injury and illness rates.
OSHA’S website also offers training materials covering everything from best practices to training. There’s even a “Safety Pays” program online that can help employers assess the cost savings they will realize by implementing best practices in worker safety at their facilities.
Employers and HR staff should thoroughly review these materials, especially the recordkeeping and reporting requirements, as failing to keep complete records is a frequent source of OSHA violations. The website features the required forms and instructions available for download. However, employers who use these printed forms risk misplacement, illegible entries, or other similar issues garnering them an OSHA citation.
Rather than risking OSHA citations and fines by using paper forms, employers should rely on digitized versions of these forms that can be updated and stored electronically. GoCanvas specializes in creating these forms in use by various employers across industries. Our GoCanvas Safety package provides you with the safety forms and customization options you need to manage your reporting and compliance requirements in the field. Employees can securely record necessary safety information on mobile devices that you can access in real-time, as well as sort, share, and analyze.
With a graphics-rich dashboard, you’ll be able to easily identify potential hazards before they result in an injury, illness, or OSHA citation. And with robust customization options, you can tailor pre-built safety forms to your specific reporting needs or workflows. Or you can design your own entirely. By improving their reporting tools and processes, GoCanvas customers have reduced their risk by 18 percent. Don’t wait until an OSHA inspector shows up in your parking lot to strengthen your recordkeeping and reporting requirements.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
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Land surveyors are tasked on job sites with making precise measurements to determine the physical property boundaries. They provide all of the relevant data needed to understand the shape and contour of the Earth’s surface for engineering, mapmaking, and construction projects, according to the Department of Labor.
Is there an app for land surveying?
While much of a land surveyor’s work is recorded using specific instruments designed for the job, there are also mobile apps that can be used for land surveying. These apps are designed to help with collecting and consolidating information in the field during the land survey and used for reporting purposes. Mobile apps available on iPhone, Android, and other mobile devices in the field can be used to capture data and automatically generate the report to save time for land surveyors.
Top Benefits of Using Land Survey Apps
Using a mobile app for land surveys is designed to eliminate the use of paper sheets for recording information in the field. Instead of paper sheets, data is recording into a mobile app specifically for the land survey process and stored securely in the cloud. Digitizing information is beneficial for businesses in several ways:
Ensure Accuracy.Using a mobile app for land surveys ensures that the data collected on site is recorded in real-time, for the most accurate recollection of details on site.
Create Standardization. Companies also benefit from having standadized templates and required fields on mobile forms help to ensure that all of the required information is collected properly.
Increase Efficiency. Instead of spending hours manually creating a report after the site survey, mobile apps are designed to automatically generate a formatted report to save time and effort for employees.
Scale Operations. For complex organizations with large field operations, software and mobile apps can help scale processes and ensure consistency across different sites and teams.
Avoid Risk. While paper sheets can be misplaced or destroyed by mistake, digital records that are automatically backed up in the cloud will ensure that documentation is always available when it’s needed.
What to look for in a land survey app
There are several key things to look for when implementing mobile forms and apps used by land surveyors.
Field data capture and report generation
At a very basic level, land survey apps will be designed for field data capture and report generation. This allows the land surveyor to capture information in the field and record it on the mobile device, so that a PDF report can be generated when all of the data is collected. Once a report has been generated, mobile apps can be designed to send a report via email to the appropriate parties.
Customizable templates
Most mobile app providers will give companies the ability to start from a template for a land survey and other similar jobs on site. Templates are often used as a starting point and companies will customize the templates based on the specific type of survey.
For example, a mine surveyor would have a different template than a construction site surveyor, with different fields being captured based on the specific use case.
No-code or low-code platforms
When selecting a mobile app for land surveying, ease-of-use for non-technical users is an important feature to look for. No-code or low-code platforms allow you to deploy apps for field workers, without any help from IT or advanced technical knowledge. This allows any business type to implement the technology and use a drag-and-drop editor for mobile app development.
Key Features of a Land Survey App
When comparing apps for land surveys, there are a number of features that would be useful for capturing data in the field. This includes things like:
Signature Capture. Allows individuals to sign off and officially sign documents directly from the field and sent to any other required parties.
Image Capture. Using native functionality of mobile devices allows users to collect images to be included in the land survey.
Offline Capabilities. With remote job sites that do not have access to internet, mobile apps can allow you to digitally collect data and then have it be saved offline and synced to the cloud when an internet connection is available again.
Reference Data. Integrate other data sources into the mobile app to streamline the forms with any relevant information that can be pre-populated to simplify data collection.
Dispatch. Manage the process online to schedule and dispatch the right worker to perform the land survey.
GPS Monitoring. Leverage GPS functionality of a mobile device to have a digital record of the physical location of the job site where work was performed.
Integrations and APIs. Sync any information seamlessly between the apps in the field and other cloud-based platforms your business uses.
Free Land Survey App for iPhone and Android Mobile Devices
Get started for free with GoCanvas using our land survey app available on iPhone and Android mobile devices. This template can be used for many different types of land surveys and gives businesses the flexibility to customize the app to fit their specific need. Construction firms and land surveyors find that by using GoCanvas for field data collection and reporting, they’re able to save time and money by digitizing these processes in a mobile app platform.
Frequently asked questions
What is the best app for land surveying?
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The best app for land surveying often depends on your specific needs and the type of survey you are conducting. Some popular apps include GoCanvas, which offers customizable templates and is available on both iPhone and Android devices. These apps are designed to streamline the data collection process and ensure accuracy in the field.
When choosing an app, consider features like GPS monitoring, offline capabilities, and integration with other software. These features can significantly enhance the efficiency of your surveying tasks. Additionally, look for apps that offer no-code or low-code platforms, allowing easy customization without technical expertise.
How accurate are land survey apps?
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Land survey apps can be quite accurate, especially when they incorporate GPS technology and real-time data capture. These apps are designed to provide precise measurements and detailed reports, which are crucial for professional surveying tasks. However, the accuracy can also depend on the quality of the device’s GPS and the app’s features.
To ensure the highest accuracy, choose apps that offer robust data validation and error-checking capabilities. It’s also important to regularly calibrate your device and verify measurements with traditional surveying tools when necessary. This combination of digital and manual methods can enhance overall accuracy.
What are the benefits of using land survey apps?
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Land survey apps offer numerous benefits, including increased efficiency and accuracy in data collection. By digitizing the process, these apps eliminate the need for paper records and allow for real-time data capture and report generation. This ensures that all relevant information is accurately recorded and easily accessible.
Land survey apps provide features like customizable templates, GPS monitoring, and offline capabilities, which enhance the flexibility and reliability of surveying tasks. These apps also help in standardizing processes across different sites and teams, making them invaluable for large-scale operations.
How do land survey apps help in ensuring accuracy?
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Land survey apps help ensure accuracy by providing real-time data capture and validation features. These apps use GPS technology to record precise measurements and automatically generate reports based on the collected data. This minimizes the risk of human error and ensures that all details are accurately documented.
Many apps offer features like error-checking and data validation, which further enhance the accuracy of the survey. By integrating with other data sources and using standardized templates, these apps ensure that all necessary information is captured consistently and correctly.
What should I look for in a land survey app?
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When selecting a land survey app, look for features that align with your specific needs and enhance the efficiency of your surveying tasks. Key features to consider include GPS monitoring, offline capabilities, and integration with other software. These features ensure that you can collect accurate data even in remote locations.
Consider apps that offer customizable templates and no-code or low-code platforms, which allow for easy customization without technical expertise. Features like image capture, signature capture, and dispatch management can also be valuable, depending on the complexity of your surveying projects.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
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Field service management software and apps are transforming how businesses operate. The term field service refers to any company that relies on a field team that works directly with the customer to fix a maintenance request or perform another task on site.
The typical workflow starts with a customer call into a support agent that handles the request and creates the work order. A dispatcher is then responsible for sending out the appropriate field team member who will work directly with the customer. Once the work is completed, an invoice and field report is created to summarize the work performed.
The Need for Digitization in Field Service Management
It’s challenging to manage all of the moving parts when you have a decentralized organizational structure and many workers out in many different locations.
A common way for companies to manage their operations is on paper sheets. These can be used in field service for many important tasks, like work orders, service reports, estimates, and other forms of documentation.
Beyond the direct costs of paper usage, there are also many hidden costs and challenges that come with paper-based processes. For example:
Lost or missing data that costs businesses time and money
Decrease in worker productivity stemming from large amounts of manual work
Unhappy customers and employees that deal with inefficient processes
Lack of data insights to understand key business trends
Field service companies need to modernize in order to stay competitive in an increasingly competitive marketplace. Embracing digital technologies that streamline how your business operates will create a competitive advantage, increase productivity, and maximize profitability.
Key features to look for in technology
Mobile apps are an important part of the technology suite that field operations teams need to manage a distributed workforce. All of the paper forms can be re-created as mobile forms and apps to simplify field data collection.
There are several key features to look for when you are evaluating field service management software and apps. Mobile apps should be:
Simple to build – Low-code or no-codemobile app platforms are designed to enable non-technical users to build apps. This gives organizations of all sizes the ability to create simple, yet powerful apps without any help from IT.
Simple to customize – No two businesses operate exactly the same. The ability to customize the apps to fit your needs is going to be an important feature when selecting a mobile app platform.
Simple to integrate – The mobile app platform needs to be connected with the rest of the digital ecosystem you have in place. The ability to integrate with systems you already use today is an important feature when selecting any technology.
Simple to automate – The main reason to leverage technology is to enable your teams to work smarter. Your mobile app platform should enable the automation of workflows and tasks, saving your business time and money.
This list highlights the importance of having a robust platform that is simple to use. This will lead to greater adoption and a fast time to value for your organization.
3 Reasons To Invest in Field Service Management Software and Apps
#1 Workforce productivity and satisfaction
Paper forms are a drain on productivity for field workers and management. The top reason organizations invest in mobile apps for field service is to make their workers more productive using modern technology.
Going mobile dramatically reduces the issues of manual data collection and redundant work. All information is immediately available in the cloud and is integrated into other software programs and databases. This allows you to automate other processes to reduce the time spent on manual tasks.
The most common apps used to increase efficiency in field service include things like work orders, time sheets, dispatch, scheduling, inspections, and more.
To put this into perspective, organizations that use GoCanvas for field service management have found that they are able to complete more work 25% more work on average.
This in turn leads to a better working environment for staff when they are more productive. No one enjoys spending time on manual and redundant tasks, so eliminating this from their daily routine can lead to greater employee retention and satisfaction.
#2 Customer satisfaction
People have become very used to an easy customer service experience. Customers expect your field service teams to operate efficiently and make the process seamless. Mobile apps to enable field workers can help improve customer satisfaction and create a competitive advantage for your business.
The most common apps to improve the customer experience include things like digital invoices, electronic signatures, payment processing, preventative maintenance, and more.
To put this into perspective, organizations that use GoCanvas for field service management have found that their customer satisfaction has increased by 8%.
#3 Data and Analytics
Data and analytics are becoming one of the greatest assets for businesses today. Instead of having that information stored offline on paper or in one-off spreadsheets, organizations are focusing on standardizing their data collection practices. Mobile apps allow businesses to collect consistent data from the field that is rolled up for analytics and reports to spot important trends that can influence decisions.
When you have inconsistent data, it also creates more work for your teams. For example, customers have shared that using the GoCanvas mobile app platform has saved them 50+ hours per week that was spent on creating critical reports for analytics.
An investment in software and apps for field service management will benefit your entire organization. More productive workers, greater efficiencies with back-end processes, and a streamlined experience for customers. All of this leads to competitive advantage, cost savings, and increased revenue for your business.
Visit our website to request a demo and learn more about the GoCanvas mobile app platform for field service management.
GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers.
Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.
Check out even more resources
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