Canvas

OSHA Requiring Employers to Electronically Submit All Injury Records: 4 Things You Need to Know

By Keith Bateman on February 21, 2017
Tags: Data Collection, Productivity, GoCanvas Marketing

Breaking News: OSHA

Starting January 1st, 2017, OSHA began enforcing a new resolution to the Federal Occupational Safety and Health Act. This new resolution put into place requirements that include the electronic submission of all workplace illness and injury records for the purposes of posting on the Occupational Safety and Health Administration website. 

The motivation behind this new workplace regulation is to encourage workplaces across the country to "increase their efforts to prevent worker injuries and illnesses, and, compelled by their competitive spirit, to race to the top in terms of worker safety", according to the official OSHA website. They have also enacted the new reporting requirements to better enable researchers to analyze safety data from across thousands of workplaces in order to develop new ways of addressing and preventing serious injuries. 

Who Does This Affect

construction worker

This is a far-reaching regulation that is impacting companies of all sizes and industries across the United States. 

Criteria for companies required to digitally report injury data using an OSHA 300, 300A, or 301 Form includes:

  • Organizations of 250 employees or more that currently file injury reports using OSHA Forms 300, 300A, or 301
  • Organizations with 20-249 employees that fall within specific "high risk" industries

If you are still not sure if your company falls under the new regulation, you can read the final rule e-document on the Federal Register website by clicking here. 

What You're Required To Do

Any organization that falls within the criteria of the Federal Occupational Safety and Health Act is mandated to electronically submit all their Summary of Work-Related Injuries and Illnesses reports for 2016 (Form 300A) by July 1st, 2017. The same organizations will then be responsible for submitting all their documentation (Form 300, 300A, 301) for 2017 by July 1st, 2018. 

To assist with this reporting process, OSHA has created three different ways that companies can submit their form data online. The three options include:

  1. Webform: Companies can go online and input data directly on the OSHA website.
  2. CSV File: Upload single or multiple reports using an Excel based file. 
  3. API Integration: Companies that have recordkeeping software can connect it directly to the OSHA database. 

How GoCanvas Can Help

With this new regulation taking effect, we at GoCanvas immediately began working to see how we could help our clients. What obviously stood out to us was that the forms that OSHA required to be completed were being filled out on paper. Why hadn't there been a mobile alternative for these forms even before this ruling to help increase efficiency?

The fact is that GoCanvas has been converting paper-based OSHA forms to mobile templates for almost a decade. In fact, Form 300, 300A, and 301 were already available as mobile templates in the GoCanvas application store before this regulation even took effect!

two mobile devices with OSHA apps

The advantage to having the ability to fill out a mobile version of these three forms is that it can essentially eliminate all back-end data re-entry you would be forced to spend if you continued to use a paper version. And since OSHA requires most records to be kept for at least 5 years, all your digital reports will be automatically stored in your secure GoCanvas cloud database for whenever you need them and won't have to worry about lost or damaged paper records any longer.  

How To Automate 95% of Your OSHA Reporting

The way GoCanvas significantly automates your back-end OSHA reporting is by quickly collecting and sharing your data via a CSV file or API connection - which are two of the three ways that OSHA allows for electronic reporting. GoCanvas is cutting out the "middle-man" in the data transfer process and allowing you to get the data in an OSHA compatible format. No longer does someone in the office have to wait for forms to be faxed, scanned, or driven back to the office. Everything is submitted in real-time and available in the format that you need when you need it for OSHA reporting! No data duplication required. 


If you're ready to get started,  just click on the button below or email us at Info@gocanvas.com if you have any questions!

 

 

Blog Categories