Complete Guide to Vehicle Inspection Forms [+ Templates]

By The GoCanvas Team on September 1, 2021
Tags: Data Collection, Safety

man and woman on tablet device in front of a truck fleet


What is a vehicle inspection form?

A vehicle inspection form is used to document the condition of a vehicle. These forms have many different uses, both for personal vehicles and companies that operate commercial vehicles or fleets. Different types of vehicle inspection forms will have different fields used to assess the vehicle based on the goal of that inspection. For example, a pre trip inspection will look for safety concerns before operating a vehicle on a trip, whereas a multi-point inspection will provide a greater level of detail if performed only on an annual basis.

Typically a vehicle inspection form is used by a licensed inspector or mechanic to give an official assessment of the vehicle. However, there are also vehicle inspection forms that can be used by individuals or drivers to ensure safety of their vehicles. 

Whatever your goal is for a vehicle inspection form, consider searching the GoCanvas website for all types of vehicle inspection forms. With thousands of forms to choose from, you can get started with one of our pre-built templates, rather than creating your own from scratch.


What is a vehicle inspection report?

Once the data is collected in the vehicle inspection form, it’s common for the information to be presented as a vehicle inspection report. A vehicle inspection report will document the findings from the inspection and make any necessary recommendations needed for the maintenance of the vehicle.

One benefit of using inspection software is the ability to both streamline the data collection and reporting process. For example, a digital vehicle inspection is performed by a technician using a tablet device to rapidly collect information on an easy-to-use digital checklist. The inspector can upload photos, insert recommendations, and sign digitally. Once the inspection is complete, a branded PDF report can be generated to send to any stakeholders or clients to have for their records. 


What is GoCanvas and how does it work for vehicle inspections?

GoCanvas provides inspection software and forms that can be used by your business to perform vehicle inspection checklists in the field. Using a mobile form on a tablet, inspectors can use the software to perform faster inspections and your office can have an instant report generated to the cloud and shared via email. 

Why use GoCanvas?

Companies are switching to GoCanvas to eliminate paperwork and cut down on manual, time-consuming processes. If you need to perform many inspections to scale your business, consider leveraging software like GoCanvas to increase efficiency. A recent survey from GoCanvas customers found that they are able to:

  • Shorten the time to receive completed forms by 55%
  • Increase the amount of work completed by 24%
  • Increase the amount of time spent manually re-entering form data by 29%

You can get started for free with any of our vehicle inspection forms or you can contact our team here to learn more about our software for vehicle inspections and more. 


What is checked in a vehicle inspection?

As we mentioned in the article, there are many types of vehicle inspection forms. The next section, you will find a complete list of the top forms used for vehicle inspections. Here are some of the common areas of a vehicle inspection checklist:

  • Brake system
  • Coupling devices
  • Exhaust System
  • Fuel System
  • Lighting Devices
  • Safe Loading
  • Steering mechanism
  • Suspension
  • Frame
  • Tires
  • Wheels and Rims
  • Windshield Glazing
  • Windshield Wipers


Vehicle Inspection Forms – Examples and Templates

Looking for a specific vehicle inspection form? Here are some examples and templates you can use to get started. Follow the links below to find the inspection forms and you can use the GoCanvas app builder to easily customize your vehicle inspection forms depending on your needs. Our no-code builder allows you to drag and drop form fields into the designer, giving you a simple way to create vehicle inspection forms for any need. Here are 8 common vehicle inspection form examples and templates to work from:


#1. Annual vehicle inspection form

The easy to use safety inspection app is perfect for annual vehicle inspections of fleet cars, commercial vehicles, rental car inspections and more. The customizable electronic inspection form covers important car inspection details that should be covered by the driver or inspection team, including the motor, safety features, wheels-rims, frame, brakes, tires, steering mechanism and more. 

Access the template here.


#2. Multi point vehicle inspection form

The easy to use vehicle multi-point inspection app can be used for a variety of tasks, including pre-purchase inspections, vehicle insurance inspections, dealership inspections and as part of a general preventive maintenance program.

Access the template here.


#3. Commercial vehicle pre-trip inspection form

The Commercial Vehicle Pre-Trip Inspection Checklist mobile app is designed to test your ability to check a variety of commercial vehicle safety equipment and vehicle components. This ensures that drivers, vehicles, and products reach the destination safely.

Access the template here.


#4. Daily vehicle inspection form

This Daily Vehicle Inspection Report Mobile App includes the minimum information to be recorded on a daily vehicle inspection report, and can be used as a daily log of mandatory safety inspections. Use this vehicle maintenance tool to best monitor your commercial motor vehicle’s windshield, tires, wipers, power steering, parking brake, and more, in order to identify any deficiencies.

Access the template here.


#5. Used Car Inspection Checklist Form

This thorough and extensive pre-purchase vehicle inspection form app makes sure that car inspection technicians conduct all the necessary inspections and repairs during the inspection process before giving motor vehicles to their owners.

Access the template here.


#6. Forklift Safety Inspection Form

This forklift inspection checklist helps ensure safe operation and helps identify areas where forklift maintenance may be required. This forklift inspection checklist covers all areas of the electric forklifts, including fluid levels, tires, forklift trucks, forklift operator safety equipment and more. Once the form has been completed, the app saves the checklist for your records.

Access the template here.


#7. Fleet Vehicle Inspection Form

As an important component of a fleet management program for a fleet manager, this preventive maintenance checklist app includes a detailed driver vehicle inspection report that promotes driver safety and vehicle integrity by identifying necessary repairs. Use this checklist template app for industry standard compliance, safety, and preventative maintenance through solutions based on real-time tracking and observations. 

Access the template here.


#8. DOT Vehicle Inspection Form

If your company hires drivers of commercial vehicles, you will want the DOT Driver Vehicle Inspections Mobile App available for everyone on your team.This digital checklist or pre-trip inspection form gives the driver assurance their company vehicle is safe for driving – or they can make note of a maintenance issue.

Access the template here.