Save Thousands of Dollars This Year:

The Definitive Guide to Eliminating Construction Paper Forms

Chapter 3

The One Switch That Saved a Contractor Thousands of Dollars

Ace Contractors Group Pty Ltd, is an Australian owned company offering wide variety of services including Civil, Landscaping, Infrastructure, Environmental Management, Water Industry, Electrical, Plant and Equipment. They work not only across Victoria but also in Perth, Western Australia and NB Projects in Ceduna, South Australia and Wolumla in NSW. For over 40 years, they have delivered quality projects at the best value to their customers.

While Ace Contractors was growing across the region and beyond, their paper system wasn’t keeping up. Unless employees went and audited each site, it was difficult to ensure that their various locations were in compliance. This system required extensive man hours and was painfully slow.

In addition, each site supervisor was burdened with large amounts of paperwork. Any time a form was updated, someone had to send it to each of the various sites across the region. Paper forms were slowing down their work, and hindered intra-communication. Paint Brush Ace Contractors needed a solution that was faster but also thorough.

Solution

In November 2013, Ace Contractors switched to GoCanvas to replace cumbersome paper forms with highly-customizable mobile business apps that improve their data collection and productivity.

Ace Contractors started with a trial group of users to test going mobile. With an intuitive user experience, the group took to the mobile app quickly. Soon after, they expanded their use of GoCanvas to their site supervisors and finally onto the project managers.

Today, they have moved their most commonly used forms to mobile apps. Forms now collected on smartphones include Mobile Plant Entry Permits, Weekly Site Inspections, Handover Certificates, and Excavation Permits.

They aren’t stopping there: They’re looking at ways to transition other forms to GoCanvas too!

Results

From the beginning, they saw productivity gains. Monitoring compliance is now easy and does not require that someone from headquarters visit each site. Employees on site can fill out compliance quickly on site. All forms are sent immediately to the cloud, so the central office receives the report the day any form is finished.

Updating forms has become easier too. Once the form is edited with the GoCanvas App Builder, it is immediately available to users no matter where they are. Switching to mobile apps has removed the issue of lost forms and strengthened communication between the sites and senior management.

In real terms, Ace Contractors reported saving over $2,200 in just four months. Michael Spiteri of Ace Contractors believes that, “we have most likely saved a lot more than that if you take into account form revision upgrades that do not require a person going to site with a handful of paper, time and effort to re-print, and being able to instantly be informed if there is an issue on site.”

With less time and effort, they receive more accurate information in real time and can focus on finishing great projects.

 


“Being able to know what is happening on your site is priceless.”
— Michael Spiteri, Ace Contractors

 

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