By Katie Simpson on March 11, 2014
Businesses both large and small are finding ways to save hundreds of hours and even thousands of dollars. They've removed the need for data entry, do more jobs in a given day, and stay organized at the same time. From HVAC to retail, all of these businesses have made just one change with their inspections: they switched to mobile inspection apps.
Mobile apps allow businesses to do inspections in less time. Drop down lists, pre-populated fields, checkboxes are just some of the ways businesses have made their inspections go more quickly. One of our customers reduced their inspection time from 30 minutes to just 5 minutes by switching paper forms to mobile inspections.
In addition, mobile inspections can go more quickly with added functionality available from smartphones and tablets. Some use barcode scanning to quickly enter in product information in your inventory. Others enjoy automatic time and date stamps and GPS location capture to ensure accuracy. Great mobile app platforms let you tailor your mobile inspections to your needs and the functionality you will use.
More so than faster inspections, going mobile saves businesses even more time afterwards. With paper forms, inspectors would have to bring their forms back from the field. Thus a business could wait hours, maybe days before an inspection would come back to the office. Only then would it be entered into the database and be available for further use, such as invoicing. This can slow down sales cycle, as well as follow up work to these mobile inspections.
Organizing inspections can be easier than this (xkcd)
By switching to a mobile app, companies have been able to react to their inspections in real time. Every submission is sent immediately to the cloud. There, the office can access it. Available in various formats, they can integrate this data into their backend systems such as Quickbooks or Salesforce. Hours once spent on data entry can be focused now on other areas of work such as marketing, human resources, or customer service.
You can make it easier for your organization (Source)
With workers constantly in the field, some businesses struggle sending assignments. Directions can be misheard on calls with workers in the field. Text messages and emails are clearer alternatives, but are easy to lose or never see at all. When communication falls through, companies waste time trying to get the workers accurate information.
A light dispatch service can help mobile inspections move more smoothly. With a mobile app, field workers receive pre-populated submissions. It can carry information such as the site address, the customer's name, and even any specific issues the field worker needs to look at during the inspection. Every dispatch sends a notification to the worker's phone, announcing that they have a new dispatch. At the same time, the office can see when a worker has received, opened, and finished a dispatch sent.
A light dispatch service helps maintain smoother communication between office and remote workers. Businesses with this technology are able to do more mobile inspections in one day, while enjoying fewer instances of communication issues or confusion.
Mobile inspections are an important part of many businesses. But, using paper forms can cause not only a lot of frustration, but wastes of time. In the end, moving to a mobile inspection app could save you hundreds of hours, and be cheaper than your current paper system.