How to Stop Employees Stealing with Mobile Apps

By katie simpson on March 4, 2014

If you’re a small business, you may have struggled with missing goods or cash. A recent study by Jay Kennedy, a University of Cincinnati doctoral student, discovered that 64% of small businesses have had employees steal company goods. Many of these go unreported to the police after the fact.

Photo credit: elhombredenegro via photopin cc

But as a small business, part of the problem is that you don’t have the resources to patrol your workers. Studies show that this isn’t just about a one time grab, but a slow drain of money or goods from a company over an extended period of time. Employees find an opportunity in the lack of oversight in small business.

Yet, it’s more than a financial burden to police your employees. They aren’t just your workers, but also friends, even family. You want to create a culture of trust and reliability. Can you have both more oversight and improved communication?

Real Time Oversight

One way to create a system of better oversight is switching from paper forms to mobile apps. Many small businesses continue to collect information about their goods via paper forms. This is a slow way to track goods, and not necessarily accurate. It can take hours or days after the forms are filled out before they are in your database or filed. With most paper forms, all you have is someone’s word on the data.

With mobile apps, your workers can fill out the information on a smartphone or a tablet. Every submission becomes immediately available to view in the cloud. As a business, you can have real time oversight of your goods. With photo and GPS capture, you can get a visual confirmation as well as the location if you work on multiple sites. These features help give you an additional validation that your workers are being honest.

Restricted Access to Data

Worried about who among your employees have access to the data? Mobile apps often provide a range of security privileges for users. You can restrict users so that they may only submit forms, or give a wide range of administrative abilities. The choice is yours and can be easily changed over time.

More than just security, mobile apps can save you and your employees significant time and money. With submissions going straight to the cloud, you eliminate the need for data entry. Access your submissions whenever you want from the cloud, or download them as excel or csv files for easy integration into your own databases such as Salesforce or Quickbooks.

In the end, creating a perfect oversight system is well, impossible. Yet, with the average amount of $20,000 being stolen from small businesses, can you afford not to look into better safety systems? Mobile apps help give you better oversight to not only prevent theft but also strengthen your business.