By Brian Sugarman on April 19, 2021
Tags: Business Operations
Timesheet forms are an excellent way for businesses to manage time for their employees. Companies can use different timesheet forms, such as a weekly timesheet, a monthly timesheet, a biweekly timesheet, or even a daily timesheet. All of these tools are useful for time tracking of work hours.
There are many simple resources available for printable timesheet templates using Microsoft Word or Excel timesheet templates. These different forms can range from straightforward timesheet templates to more advanced templates that factor in billable hours, lunch breaks, sick leave, vacation leave, time-in/time-out, hourly rates, and other valuable information.
Another solution for businesses is to use simple timesheet form apps that track employee hours and the number of hours worked by contractors in real-time. These apps also provide workers with the opportunity to enter time manually. This option brings a number of benefits to an organization, rather than using spreadsheets or paper.
For example, timesheet apps integrate directly with payroll and billing systems. They also can include much more advanced features, like the ability to track employee mileage and other reimbursable expenses. Continue reading this article to understand more about timesheet forms and how mobile applications work for businesses.
Companies process payroll in various ways, including weekly, bi-weekly, monthly, or semi-monthly payroll. Each of these payroll frequencies has a specific timesheet template to meet a company’s specific needs.
A best practice with timesheets is to have employees or contractors complete them on a daily basis so that it is easier to keep track of hours worked. Even for timesheets submitted on a monthly basis, it can be difficult to recall any breaks taken several weeks ago or if an employee had to leave work early one day.
Although companies may pay employees at different intervals, it is essential that a business has a defined and consistent process in place for tracking time.
Most timesheet forms have a space for the employee name, an employee ID, the position of the employee, the week ending date, a start and end time field for each day, and any hours deducted for lunch breaks or sick leave.
Non-exempt employees who work over 40 hours a week can quickly document overtime pay on their timesheet. Similarly, workers who work holidays may track time paid at a higher rate during a pay period.
For companies that want to utilize timesheets for exempt employees, the information collected may be more granular or project-related. This tracking time practice helps to understand how much services cost to deliver, how much effort is going into various jobs or projects, and how effectively employees use their time.
Paper forms present many problems to workers and companies. Although paper may seem like an easy and inexpensive option for documenting time, here are some of the hidden costs of paper forms and spreadsheets:
More companies than ever are using online forms and apps to track employee hours. These online forms and apps can be easier to use, more accessible, and have enhanced or automated workflows. Collecting timesheet information through an app or digital form can enable HR notifications. For example, a notification can be sent when:
Timesheet apps make it simple to fill out timesheets in the field. Employees can use their smartphones to submit their hours worked. This level of accessibility helps workers in jobs where they are required to be in the field or they do not have a dedicated job site from which they work.
Timesheet apps also enable companies to track employee hours based on factors such as arrival and departure time with GPS and time stamps. With modern applications, businesses of all sizes can take advantage of mobile applications that allow them to streamline their operations and work more efficiently.
GoCanvas has a wide range of timesheet form apps available on our website.
These apps are effective for both contractors and employees. GoCanvas has pre-built templates for a monthly, biweekly, or daily timesheet template, and many other types of employee timesheet templates. These simple solutions can help to improve and streamline processes for your business, especially when it comes to paying workers.
Apps are able to leverage the native functions in iOS and Android devices, such as GPS and built-in time tracking. This can be used to automate the clock-in/clock-out process and verify a worker’s location.
The use of these tools helps process payroll efficiently. Companies can bill clients or customers where a worker has to visit a job site or track hours spent working on a specific project.
For contractors, timesheet apps can be implemented directly by companies for contractors to track hours or can be a tool that contractors use to document hours and bill customers directly.
GoCanvas can accept Credit Card payments in its apps through Square, an industry-leading payment processor. One helpful feature is the ability to do calculations. You can simply enter the number of hours worked and have the app use pre-built formulas with hourly rates that can generate invoices in real-time.
GoCanvas apps can integrate directly with payroll processing companies such as QuickBooks and Xero and countless other apps through our Zapier integration. These integrations make the processing of timesheets occur much more quickly, ensuring that pay for employees occurs in a timely fashion.
This helps human resources departments and payroll specialists to avoid spending hours each week inputting timesheets and payroll information. Effective timesheet apps are designed to work with the tools you have in place today and to transform the way workers track time in the field.