Guide to Inspection Form Templates [+ Examples]

By The GoCanvas Team on February 2, 2022

Inspection forms are one of the most common types of forms used when collecting information from the field. When you consider how many industries rely on inspection forms to do business, it’s no wonder there are hundreds of different types of inspection forms available as templates online. This article will share different ways to create inspection form templates, providing links to digital inspection forms built usingthe GoCanvas platform.

The Challenge with Excel and Word Inspection Form Templates

The most basic construction checklist can be created using a paper form. Excel checklists are also commonly used to create templates for building construction. Excel checklist templates are technically free to download, however, this form of recording data is not always in the best interest of a construction company.

For example, if you are a medium or large business with a distributed workforce, keeping track of Excel spreadsheets or dealing with manual data entry from paper forms can be a drain on company resources. The hidden costs of Excel templates and paper forms include:

  • Redundant and time-consuming work
  • Lost data and rework
  • Lost revenue and productivity
  • Decrease in employee satisfaction

A better way to create construction checklists is to use mobile apps and forms designed to increase productivity and streamline business operations.

How to Streamline Your Operations with Digital Inspection Forms

More companies are moving away from paper, excel, and word documents to manage their inspection form processes. The category of digital inspection form technology has made it simple to rapidly collect and share information captured in the field via a mobile device or tablet. Digital inspection forms can help to streamline and automate business processes, ultimately saving your business time and helping you grow. Here’s how digital inspection form technology benefits your business:

Remove manual processes and streamline workflows. Spreadsheets and paper forms lead to manual workarounds that waste valuable time – both when collecting information in the field and processing data in the office. Digital inspection form software helps you collect, share, and report on information in real-time, across disparate teams and locations. 

Gain greater insights into your business operations. It can be a slow and tedious process to manage information without the help of software. Digital inspection forms allow you to take the information from the field and report on your operations, all without the need for manual reporting processes. Data and insights allow you to spot and resolve issues quickly, see trends and patterns across job sites, and take the appropriate action based on what’s happening in the field. This all leads to data-driven decision making and can result in cost savings, increased productivity, and untapped opportunities for growth.

Continue reading on for more examples of how GoCanvas helps companies streamline their inspection forms, with links to additional form templates available on our app store.

Examples and Inspection Form Templates

How are digital inspection forms used on the job? Here are some of the most common examples of how GoCanvas customers leverage digital inspection form templates.

Construction sites and contractors

The construction industry has all types of inspection forms to help construction sites, contractors, and sub-contractors perform their work. These include routine inspections that take place at set times, in addition to the inspections needed for safety purposes, as well as quality inspections to ensure the work is up to standards. 

For example, one contracting company has gone digital with daily inspection forms to help improve their overall productivity. They found that by reallocating the time spent managing paper forms has allowed them to focus more time on managing more important projects. In addition to the 700+ hours in time savings achieved monthly, the company has also found that going digital helps with reporting. With consistent reporting and better data insight, their business decisions can be more informed and strategic.

If you’re ready to see how digital inspection form templates work in action, here are some of the most common types of inspection form templates used in the GoCanvas form builder:

Looking for something else? Search the GoCanvas website for more apps for contractors.

Transportation industry and vehicles

The transportation industry has all types of inspection forms needed to ensure that vehicles and fleets are operating safely. These include annual inspections, pre-trip and post-trip inspections, as well as other related inspections to assess the condition and repairs needed on a vehicle. 

For example, one trucking company uses digital inspection forms to increase productivity and enable better access to data insights. By bringing inspection form data to the cloud, they’re now able to report in real-time on the conditions of trucks in the field, rather than waiting on paper forms and manual processes. With digital forms, this trucking company is able to become more proactive when it comes to safety with accessible information available for reporting.

Some common ways the transportation industry is leveraging GoCanvas inspection form templates, include:

Looking for something else? Search the GoCanvas website for more forms related to the transportation and logistics industry.

Residential services and property management

The construction industry has all types of inspection forms to help construction sites, contractors, and sub-contractors perform their work. These include routine inspections that take place at set times, in addition to the inspections needed for safety purposes, as well as quality inspections to ensure the work is up to standards. 

For example, one home inspection business leverages digital forms to automate their data collection. This helps their company focus on providing the best service available and improve the productivity of field technicians. With better data visibility, their company is able to more accurately understand how the business is doing and where there are opportunities to improve. 

Here are some of the most common types of inspection form templates used in the GoCanvas form builder:

In need of a different form? Search the GoCanvas website for more forms related to residential services and property management. You can also find inspection forms not listed in this article for other industries and use cases. Contact our team any time for more information or start your free trial to get access today.