Safety is always top of mind for supervisors in the construction industry and contractors’ top goal on every project site is to keep their workers safe. The reality though is that there is a real risk of injury on every job site, whether you are dealing with heavy equipment or general tools of the trade.
The latest report released by the U.S. Department of Labor stated “there were 888,220 nonfatal injuries and illnesses that caused a private industry worker to miss at least one day of work in 2019”. For perspective, this is the equivalent of 2.8 injury reports per 100 full-time workers. See the chart below from the DOL report.
Many companies today still use paper to document and report injuries and incidents that occur on job sites. The process usually involves a site safety supervisor being called to the site to investigate.
That person comes, sometimes hours later, and collects details about what happened. This includes collecting witness statements, descriptions of the sequences of events that led to the accident, and any other general observations. This report is then driven back to the office to be processed for insurance and stored for potential litigation by the site worker.
The problem for many, especially mid-sized contracting and construction companies who are rapidly expanding, is that attempting to track and report data based on an extended period of time is extremely difficult to do with paper.
Under OSHA’s recordkeeping regulation, on-job injuries and illnesses must be documented and reported within 24 hours. These same records must be kept for at least 5 years, and an annual summary of the past year’s records are required to be posted for public review.
This means that the office staff my keep every paper record from the past 5 years, comb through them all for just the past 12 months, and compile them into one neat report. This is an extremely tedious and overly time-consuming process that can be avoided by using mobile incident reporting forms.
With OSHA’s requirement of 24-hour reporting of all worker hospitalization and injury incidents, as well for the annual summation of records, the storage and speed of data collection are key in today’s workplace. With the GoCanvas platform, we’ve already eliminated the step of having to manually duplicate reports across systems.
The Form 300, 300A, 301 mobile templates we’ve created in the GoCanvas Application Store, which is now the standard OSHA injury reporting documents, can be downloaded to your mobile devices in seconds.
This allows for the instant collection and office delivery of injury and accident report information without the need for pen and paper. This eliminates hours of driving back and forth from the office, as well as having to manually copy what was written on the paper report into OSHA’s online database.
Staying in compliance with OSHA standards is critical for construction businesses and contractors. Refer to the OSHA worksheet here for all information needed for your business. For construction companies with a distributed workforce across many different job sites, going digital with OSHA reporting can save time for your business and ensure compliance. Here are the incident and accident report templates built on GoCanvas for OSHA injury reporting standards.
OSHA Form 300 Log of Work-Related Injuries and Illnesses
OSHA requires that you complete a log of work-related injuries and illnesses for “every work-related death and about every work-related injury or illness that involves loss of consciousness, restricted work activity or job transfer, days away from work, or medical treatment beyond first aid.”
This can be recorded using the OSHA worksheet provided or with the digital equivalent built on GoCanvas’ mobile platform for incident reporting. Follow this link to try the mobile version on GoCanvas template for the OSHA Form 300.
Form 300A Summary of Work-Related Injuries and Illnesses
Once the log of work-related injuries and illnesses is filled out, employers must also complete a summary page at the end of the year using Form 300A. This includes a summarized total for:
Using GoCanvas, you can use the OSHA Form 300A Summary of Work-Related Injuries and Illnesses mobile app.
OSHA Form 301 Injury and Illness Incident Report Mobile App
In addition to the log and summary forms, OSHA also requires that Form 301 is used to record specific details about the incident and how it happened.
Within 7 calendar days after you receive a report of injury or illness, decide if the case is recordable under the OSHA recordkeeping requirements. If so, then determine whether the work injury incident is a new case or a recurrence of an existing one. Once a new occupational safety incident has been established, you can start documenting details about the employee, the report of injury, and workplace details with this mobile form.
According to federal OSHA work injury rules, employees and those in a contract worker position have the right to review your report of injury and illness records. This app makes it easy to do so, as the electronic OSHA form can be easily emailed directly to the employee for review.
Cases listed on the log are not necessarily eligible for worker’s compensation or other insurance benefits. Listing a case does not mean that the employer or employee was at fault or that an OSHA standard was violated, instead the reporting app acts as an official record of the incident, and is accessible from any mobile device which makes it easy to quickly record details about those who have become sick or injured at work.
Download the GoCanvas template here for Form 301 Injury and Illness Incident Reports.
Along with enabling faster data collection and reporting, GoCanvas gives you the ability to create higher quality reports. What this means is that you can easily capture images, GPS stamps, and sketches of the actual site of the accident. All of this will be embedded into the digital report and can be used for future reporting or analysis. This is important to have as supporting material in the case of a worker compensation lawsuit or claim.
The last major benefit of going mobile with incident reporting is the speed of data analysis. Since all the data collected through GoCanvas is stored on the cloud, the data is easily retrievable from wherever you are and can be downloaded, printed, or exported to Excel in seconds. You can even add GoCanvas Analytics feature to your account to assist in creating custom dashboards. Now your business will be able to clearly identify where accidents are happening, what corrections can be made, and how to prevent them from happening in the future.