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3 Steps to Increase Site Safety & Incident Reporting with Mobile Forms

By Keith Bateman on April 25, 2017
Tags: Data Collection, Productivity

Increasing Safety Insights

On every project site, especially in the Construction and Contracting industries, safety is always on the top of a supervisor's mind. 

Whether you are dealing with heavy equipment or general tools of the trade, the risk of injury lurks around every corner. The latest report released by the U.S. Department of Labor stated that in 2015 alone 2.9 million nonfatal workplace injuries occurred on job sites. For perspective, this is the equivalent of 3 injury reports per 100 full-time workers. And interesting enough, when breaking down injury cases by employer size, the highest ratio of incidence rates was found in companies sized 50-249 employees. See the chart below from the DOL report. 

BOL Graph on Incidents

Paper Pain Points

Many companies today still use paper to document and report injuries and incidents that occur on job sites.

The process usually involves a site safety supervisor being called to come investigate. That person comes, sometimes hours later, and collects details about what happened. This includes collecting witness statements, descriptions of the sequences of events that led to the accident, and any other general observations. This report is then driven back to the office to be processed for insurance and stored for potential litigation by the site worker. 

The problem for many, especially mid-sized contracting and construction companies who are rapidly expanding, is that attempting to track and report data based on an extended period of time is extremely difficult to do with paper. Under OSHA's recent recordkeeping regulation, on-job injuries and illnesses must be documented and reported within 24 hours. These same records must be kept for at least 5 years, and an annual summary of the past year's records are required to be posted for public review. This means that the office staff my keep every paper record from the past 5 years, comb through them all for just the past 12 months, and compile them into one neat report. This is an extremely tedious and overly time-consuming process that can be avoided by using mobile incident reporting forms. 

3 Ways Mobile is Better

With OSHA's requirement of 24-hour reporting of all worker hospitalization and injury incidents, as well for the annual summation of records, the storage and speed of data collection are key in today's workplace. 

With the GoCanvas platform, we've already eliminated the step of having to manually duplicate reports across systems. The Form 300, 300A, 301 mobile templates we've created in the GoCanvas Application Store, which is now the standard OSHA injury reporting documents, can be downloaded to your mobile devices in seconds. This allows for the instant collection and office delivery of injury and accident report information without the need for pen and paper. This eliminates hours of driving back and forth from the office, as well as having to manually copy what was written on the paper report into OSHA's online database.

Canvas Mobile App - OSHA Forms

 

Along with enabling faster data collection and reporting, GoCanvas gives you the ability to create higher quality reports. What this means is that you can easily capture images, GPS stamps, and sketches of the actual site of the accident. All of this will be embedded into the digital report and can be used for future reporting or analysis. This is important to have as supporting material in the case of a worker compensation lawsuit or claim.

Worker Taking Photo
 

The last major benefit of going mobile with incident reporting is the speed of data analysis. Since all the data collected through GoCanvas is stored on the cloud, the data is easily retrievable from wherever you are and can be downloaded, printed, or exported to Excel in seconds. You can even add GoCanvas Business Insights feature to your account to assist in creating custom dashboards. Now your business will be able to clearly identify where accidents are happening, what corrections can be made, and how to prevent them from happening in the future. 


Paper on Fire

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