Fill out Work Orders on your Smartphones and Tablets
How many work orders do you fill out each day? Plumbers, HVAC technicians, and other contractors doing commercial or residential work might do 4-6 per day. It could be more. It could be less. You might be carrying around one of those clipboard cases filled with 3 part work order forms and I'm guessing that case doesn't close all the way, right? You've got completed forms in there that your accounting department needs and you've got brand new forms. And maybe you keep your own copy for good measure? It's a mess, right? Can't that smartphone in your pocket get you out of this mess? You betcha!
So here is what a standard plumbing work order looks like. You have some customer information at the top. You might have a work order number in the upper right hand corner. Then you'll have a pricing section that might have labor costs and material costs. There is space to write up a description of the work completed. This one has a checklist so the customer can easily see what was done and/or what should have been done. And of course prices are captured, tax amounts are entered, and a final price is entered. The customer will sign it and one of the carbon copies is left with them for their records. The other copies eventually make their way back to the office (Sometimes they never make it!).
Why is this an enormous pain in the rear for everyone?
- Illegible handwriting
- Fields are skipped and not filled in
- Pricing is entered incorrectly and calculated incorrectly
- These things ride around in trucks for days and weeks at a time
- They are lost or damaged (Coffee and paper forms don't mix!)
What happens next? Cash flow is ultimately impacted. All of the above issues cause delays. If a form is lost then you might just have to write that business off completely. A heck of a lot of time is spent fixing these problems...that's for sure! And time is money the last time I checked.
#Paperless work orders are one of the most common uses of Canvas. I can't tell you how many customized work orders I have built for a wide variety of businesses. Canvas allows you to completely customize your own work order that is tailored to how you do business. Include the fields you want. Name them what you want. Upload your own pricing list and auto-populate your prices. Canvas will calculate everything for you quickly and accurately. Any field in Canvas can be "required", too, meaning your technician can't skip it! And they can be transmitted right away back to the office and a copy can be emailed to your customer right away.
Canvas's powerful App Builder allows you to edit your mobile forms (We call them "apps" because they are way more like an application than a form!) anytime you want. You can build a Canvas app from scratch anytime you want and edit it anytime you want. And you can then share it with any of your employees or colleagues that need to use it. Here is what our App Builder looks like:
Once you have customized your Canvas app you can then publish it so it is available on your mobile device to use! Canvas apps can be built and published to your mobile workforce very quickly. In the screenshots below you can see on the left the list of Canvas apps (forms) that are available. I just selected my Plumbing work order and started filling it out, which is what you see on the right. By the way, you can create as many Canvas apps as you need. Work orders are just the beginning. Invoices, estimates, time cards and more can all be filled in with Canvas.
The Canvas Application Store is filled with pre-built Canvas apps that you can then customize with our App Builder to fit your needs. The Plumbing Work Order app we've seen above is there, too! Here is the link: http://www.gocanvas.com/mobile-forms-apps/1117-Plumbing-Work-Orders-Deluxe-6535
Ready to save your business loads of time? We thought so. Contact us for help!